---
title: "Finance & Procurement Systems"
ocid: "ocds-r6ebe6-0000758803"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000758803"
markdown_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000758803.md"
json_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000758803.json"
source: "Public Contracts Scotland"
current_stage: "Award"
buyer: "CROWN OFFICE AND PROCURATOR FISCAL SERVICE"
published: "2024-04-03"
---

# Finance & Procurement Systems

Buyer: CROWN OFFICE AND PROCURATOR FISCAL SERVICE  
Current stage: Award  
OCID: ocds-r6ebe6-0000758803

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## Summary

The Crown Office and Procurator Fiscal Service based in Edinburgh has completed the procurement process for "Finance & Procurement Systems" in the social protection category. The process involved contracting Kick ICT Group to supply maintenance, development, and software support for critical systems. This limited procurement used an award procedure without prior publication of a call for competition. The contract was signed on 21st February 2024.

This contract award with Kick ICT Group presents business growth opportunities for firms capable of providing highly responsive maintenance and development services. The contract involves maintaining and updating essential systems such as SunSystems SunAccounts and P2P. Businesses well-suited to compete would need expertise in software support and a focus on ensuring continuous system operation. The contract also offers an option to extend for 12 months for compatibility with COPFS infrastructure.

## Notice

This is a voluntary ex ante transparency (VEAT) notice. The Crown Office and Procurator Fiscal Service (COPFS) will be entering into a contract with Kick ICT Group to supply maintenance, development and software support for its suite of Finance and Procurement systems including SunSystems SunAccounts, DEPM, P2P, Spindle and bespoke add-on modules. This is to preserve the integration to Scottish Government's e-Procurement systems and ensure continuous updating and operation of the COPFS systems which are business critical, from a supplier able to provide highly responsive remote and on-site support, maintenance and development as required across all elements.

### Lot Information

Lot 1

The Crown Office and Procurator Fiscal Service (COPFS) is entering into a contract with Kick ICT Group to supply maintenance, development and software support for its suite of Finance and Procurement systems including SunSystems SunAccounts, DEPM, P2P, Spindle and bespoke add-on modules. This is to preserve the integration to Scottish Government's e-Procurement systems and ensure continuous updating and operation of the COPFS systems which are business critical, from a supplier able to provide highly responsive on-site and remote support, maintenance and development across all elements. Due to the existing integrations and bespoke modules that have been developed and are maintained and supported by Kick ICT Group, competition is absent.. Due to pressures generated by the COVID-19 pandemic national lockdown restrictions some planned developments from the previous contract were late to start and unable to be concluded before the contract expiry. These will need to be finished under the new contract.

Options: There is the option to extend the contract by a further 12 months and to include additional development to ensure current systems remain compatible with COPFS infrastructure over the contract term.

### Procurement Information

Under the Public Contracts (Scotland) Regulations 2015 33(b)(ii) competition is absent for technical reasons and to protect exclusive rights, including intellectual property rights. Kick ICT Group own the IPR for the integrations and bespoke modules that have been developed and are maintained and supported as part of the COPFS Finance and Procurement Systems. As a result of the COVID-19 pandemic national lockdown some developments required under the previous contract were late in starting and are unable to be concluded before expiry. These will need to be finished under the new contract.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Public Contracts Scotland |
| Latest notice | https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=APR502296 |
| Notice type | OJEU - F3 - Contract Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Limited |
| Procurement method details | Award procedure without prior publication of a call for competition |
| Tender suitability | Not specified |
| Awardee scale | Large |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 3 Apr 2024 |
| Submission deadline | Not specified |
| Future notice date | Not specified |
| Award date | 21 Feb 2024 |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Not specified |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | CROWN OFFICE AND PROCURATOR FISCAL SERVICE |
| Locality | EDINBURGH |
| Post town | Edinburgh |
| Postcode | EH1 1LA |
| Country | Scotland |
| ITL 1 | TLM Scotland |
| ITL 2 | TLM1 East Central Scotland |
| ITL 3 | TLM13 City of Edinburgh |
| Local authority | City of Edinburgh |
| Electoral ward | City Centre |
| Westminster constituency | Edinburgh East and Musselburgh |
| Delivery location | TLM Scotland |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | KICK ICT GROUP |

## CPV Codes

### Divisions

- 72 - IT services: consulting, software development, Internet and support

### Codes

- 72000000 - IT services: consulting, software development, Internet and support
- 72261000 - Software support services
- 72267000 - Software maintenance and repair services

## Release History

- 3 Apr 2024 at 00:00 - Award - OJEU - F3 - Contract Award Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=APR502296
- 23 Feb 2024 at 00:00 - Award - OJEU - F15 - Voluntary Ex Ante Transparency Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=FEB499375

## Documents

- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=FEB499375
  Finance & Procurement Systems - This is a voluntary ex ante transparency (VEAT) notice. The Crown Office and Procurator Fiscal Service (COPFS) will be entering into a contract with Kick ICT Group to supply maintenance, development and software support for its suite of Finance and Procurement systems including SunSystems SunAccounts, DEPM, P2P, Spindle and bespoke add-on modules. This is to preserve the integration to Scottish Government's e-Procurement systems and ensure continuous updating and operation of the COPFS systems which are business critical, from a supplier able to provide highly responsive remote and on-site support, maintenance and development as required across all elements.
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=APR502296
  Finance & Procurement Systems - This is a voluntary ex ante transparency (VEAT) notice. The Crown Office and Procurator Fiscal Service (COPFS) will be entering into a contract with Kick ICT Group to supply maintenance, development and software support for its suite of Finance and Procurement systems including SunSystems SunAccounts, DEPM, P2P, Spindle and bespoke add-on modules. This is to preserve the integration to Scottish Government's e-Procurement systems and ensure continuous updating and operation of the COPFS systems which are business critical, from a supplier able to provide highly responsive remote and on-site support, maintenance and development as required across all elements.

## Notice URLs

- http://
- http://www.copfs.gov.uk/
- https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000758803

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000758803. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-r6ebe6-0000758803.json.