---
title: "Two Year Office Cleaning Contract"
ocid: "ocds-r6ebe6-0000759224"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000759224"
markdown_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000759224.md"
json_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000759224.json"
source: "Public Contracts Scotland"
current_stage: "Award"
buyer: "SOUTHSIDE HOUSING ASSOCIATION LTD"
published: "2024-09-05"
---

# Two Year Office Cleaning Contract

Buyer: SOUTHSIDE HOUSING ASSOCIATION LTD  
Current stage: Award  
OCID: ocds-r6ebe6-0000759224

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## Summary

The Southside Housing Association Ltd in Glasgow has awarded a two-year office cleaning contract to Hygienic Disinfection Services Ltd, effective from 8th April 2024. This contract for cleaning services at Southside House, a modern three-storey office building, may be extended annually up to a maximum of four years. The cleaning services will be performed on weekdays and may be adjusted based on occupancy levels. The procurement process followed an open procedure method, ensuring a transparent and competitive tendering process. A site visit for potential bidders was facilitated to help them understand the requirements clearly before bid submission.

This tender presents substantial opportunities for businesses in the cleaning services sector, particularly for small and medium-sized enterprises (SMEs). Companies that can demonstrate an ability to meet the specified requirements and have reliable experience in similar projects are well-suited to compete. The contract entails a potential value of up to £144,000, with further extensions possible. Bidders were required to have a minimum yearly turnover of £72,000 for the past two years and appropriate insurance coverage. By securing this contract, businesses can enhance their portfolio and gain a foothold in ongoing service contracts within the housing and community amenities sector in Glasgow.

## Notice

The Contract applies to cleaning services at Southside House, 135 Fifty Pitches Road, Glasgow, G51 4EB. Southside House is a modern three storey office building with offices, meeting rooms, public areas, staircases and lifts, kitchens and toilet facilities. The Contract term will be for an initial two year period with optional annual 1 year + 1 Year extensions up to a maximum contract duration of four years overall. The decision to award the contract extensions will be at the discretion of Southside Housing Association and will be on the basis of one year increments. Bidders are also advised that Southside Housing Association may reduce the volume of cleaning or frequencies of activity visits without recompense or loss to the Contractor for any areas of Southside House that are vacant without an incumbent tenant. This service will commence on 8th April 2024 and will be provided on a daily basis Monday-Friday, unless otherwise stated within the office cleaning schedule (refer Tender Document 5 'Cleaning Weekly Audit') and tender pricing document.

### Lot Information

Lot 1

Single stage tendering and all bidders may submit a tender. Bidders are required to visit Southside House during the tender pricing period to fully acquaint themselves with Southside Housing Association's requirements, the local conditions, accessibility of the site, means of access, egress, the full extent and character of the operations, the supply and conditions affecting labour, materials and the execution of the contract generally. No extra will be allowed because of any omission or error arising from lack of such knowledge. An opportunity to visit Southside House will be made available to all bidders during the tender period at 10am GMT on Monday 4th March 2024 whereby bidders will be able to access all areas of Southside House to allow them to understand the requirements of the office cleaning service and working areas. The visit to Southside House will be attended by Southside Housing Association and A.D.A Construction Consultants. To record your interest in the Site Visit to Southside House, please email the names of your organisations delegates to alan.shanks@ada-cc.co.uk not later than 17.00 GMT on Friday 1st March 2024. Bidders are asked to keep the maximum number of persons that will attend the Event on behalf of their organisation to two representatives.. Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 8 and 9 of the Procurement (Scotland) Regulations 2016.

Renewal: May take up option of twelve month extensions up to a maximum of two further years (2026-2028) at an estimated value 36000 GBP (excluding VAT) per annum.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Public Contracts Scotland |
| Latest notice | https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP513603 |
| Notice type | PCS Notice - Website Contract Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | Not specified |
| Awardee scale | SME |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 5 Sep 2024 |
| Submission deadline | 11 Mar 2024 |
| Future notice date | Not specified |
| Award date | 4 Sep 2024 |
| Contract period | Not specified |
| Recurrence | 2025 at the earliest |

## Values

| Field | Value |
| --- | --- |
| Tender value | £144,000 |
| Lots value | £144,000 |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Not specified |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | SOUTHSIDE HOUSING ASSOCIATION LTD |
| Locality | GLASGOW |
| Post town | Glasgow |
| Postcode | G51 4EB |
| Country | Scotland |
| ITL 1 | TLM Scotland |
| ITL 2 | TLM3 West Central Scotland |
| ITL 3 | TLM32 Glasgow City |
| Local authority | Glasgow City |
| Electoral ward | Cardonald |
| Westminster constituency | Paisley and Renfrewshire North |
| Delivery location | TLM82 Glasgow City |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | HYGIENIC DISINFECTION SERVICES |

## CPV Codes

### Divisions

- 90 - Sewage, refuse, cleaning and environmental services

### Codes

- 90910000 - Cleaning services
- 90911100 - Accommodation cleaning services
- 90911200 - Building-cleaning services

## Release History

- 5 Sep 2024 at 00:00 - Award - PCS Notice - Website Contract Award Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP513603
- 26 Feb 2024 at 00:00 - Tender - PCS Notice - Website Contract Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=FEB499542

## Documents

- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=FEB499542&idx=2
  4th March 2024 - Document 2
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=FEB499542&idx=7
  4th March 2024 - Document 2
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=FEB499542&idx=1
  26th February 2024 - Document 1
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=FEB499542&idx=3
  26th February 2024 - Document 3
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=FEB499542&idx=4
  26th February 2024 - Document 4
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=FEB499542&idx=5
  26th February 2024 - Document 5
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=FEB499542&idx=6
  26th February 2024 - Overmarked office floor plans with floor covering types
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=FEB499542
  Two Year Office Cleaning Contract - The Contract applies to cleaning services at Southside House, 135 Fifty Pitches Road, Glasgow, G51 4EB. Southside House is a modern three storey office building with offices, meeting rooms, public areas, staircases and lifts, kitchens and toilet facilities. The Contract term will be for an initial two year period with optional annual 1 year + 1 Year extensions up to a maximum contract duration of four years overall. The decision to award the contract extensions will be at the discretion of Southside Housing Association and will be on the basis of one year increments. Bidders are also advised that Southside Housing Association may reduce the volume of cleaning or frequencies of activity visits without recompense or loss to the Contractor for any areas of Southside House that are vacant without an incumbent tenant. This service will commence on 8th April 2024 and will be provided on a daily basis Monday-Friday, unless otherwise stated within the office cleaning schedule (refer Tender Document 5 'Cleaning Weekly Audit') and tender pricing document.
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP513603
  Two Year Office Cleaning Contract - The Contract applies to cleaning services at Southside House, 135 Fifty Pitches Road, Glasgow, G51 4EB. Southside House is a modern three storey office building with offices, meeting rooms, public areas, staircases and lifts, kitchens and toilet facilities. The Contract term will be for an initial two year period with optional annual 1 year + 1 Year extensions up to a maximum contract duration of four years overall. The decision to award the contract extensions will be at the discretion of Southside Housing Association and will be on the basis of one year increments. Bidders are also advised that Southside Housing Association may reduce the volume of cleaning or frequencies of activity visits without recompense or loss to the Contractor for any areas of Southside House that are vacant without an incumbent tenant. This service will commence on 8th April 2024 and will be provided on a daily basis Monday-Friday, unless otherwise stated within the office cleaning schedule (refer Tender Document 5 'Cleaning Weekly Audit') and tender pricing document.

## Notice URLs

- http://
- http://www.southside-ha.org
- https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000759224
- https://www.publiccontractsscotland.gov.uk
- https://www.scotcourts.gov.uk/the-courts/court-locations/glasgow-sheriff-court-and-justice-of-the-peace-court

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000759224. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-r6ebe6-0000759224.json.