---
title: "Two Year Common Close Cleaning Contract with optional 1+1+1 Year Annual Extensions up to a maximum contract duration of five years"
ocid: "ocds-r6ebe6-0000759262"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000759262"
markdown_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000759262.md"
json_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000759262.json"
source: "Public Contracts Scotland"
current_stage: "Tender"
buyer: "CLOCH HOUSING ASSOCIATION"
published: "2024-02-27"
---

# Two Year Common Close Cleaning Contract with optional 1+1+1 Year Annual Extensions up to a maximum contract duration of five years

Buyer: CLOCH HOUSING ASSOCIATION  
Current stage: Tender  
OCID: ocds-r6ebe6-0000759262

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## Summary

The Cloch Housing Association is seeking bids for a Two Year Common Close Cleaning Contract in Greenock and Port Glasgow, Inverclyde. The contract includes optional extensions up to five years and is valued at 425,896 GBP. The procurement method is open, with a tender deadline of March 28, 2024. The service is scheduled to start on May 1, 2024, and additional locations in Inverclyde may be included during the contract period. The buying organisation is the Cloch Housing Association, a Registered Social Landlord operating in the Housing and community amenities sector.

This tender presents an opportunity for cleaning service providers to secure a long-term contract in the housing sector. Businesses offering cleaning services for tenement stairs, common close areas, and bin stores would be well-suited to compete. Interested parties can participate in a Meet the Buyer Event during the tender period, providing a chance to understand the requirements and cleaning specifications in detail. Bidders should ensure compliance with the tender submission criteria, especially regarding turnover, insurances, and technical ability, to enhance their chances of success in securing this contract.

## Notice

The Contract applies to tenement stairs, common close and deck access areas, and bin stores within properties belonging to Cloch Housing Association within Greenock and Port Glasgow, Inverclyde (See tender Document 1). The Contract term will be for an initial two year period with optional annual 1 year + 1 year + 1 year extensions upto a maximum contract duration of five years overall. The decision to award the Contract extensions will be at the discretion of Cloch Association and will be on the basis of one year increments. Bidders should note that the list of properties and scope of works required to be carried out may increase or decrease during the contract period. Bidders are also advised that Cloch Housing Association may extend the Contract to additional locations throughout Inverclyde (including Inverkip) to take account of any changes to requirements or new stock acquired during the Contract. This service will commence on 1st May 2024 and the specification requirements will be provided on a weekly, fortnightly or quarterly basis (refer Tender Document 2 'Close Cleaning Specification Jan 2024).

### Lot Information

Lot 1

Single stage tendering (all bidders may submit a tender) in accordance with Regulation 28 'Open Procedure' of the Public Contracts (Scotland) Regulations 2015. Bidders are also advised that Cloch Housing Association will hold a Meet the Buyer Event during the tender period. The Event will be free of charge and shall provide guidance on the requirements of the tender documentation and the information bidders need to provide within their tender response. The Meet the Buyer Event will also provide a presentation from Cloch Housing Association's staff on the property types and cleaning requirements incorporated within the tender. The Meet the Buyer will be attended A.D.A Construction Consultants and the person from Cloch Housing Association that is currently responsible for the management of the Common Close Cleaning Contract. The Meet the Buyer will commence at 10am GMT on Tuesday 12th March 2024 at the office of Cloch Housing Association, 19 Bogle Street, Greenock, PA15 1ER. To record your interest in the Meet the Buyer/Site Visit Event, please email the names of your organisations delegates to alan.shanks@ada-cc.co.uk not later than 12noon GMT on Thursday 14th March 2024. Bidders are asked to keep the maximum number of persons that will attend the Event on behalf of their organisation to two delegates.. Economic Operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015. SPD (Scotland) document v1.3_0 Question 2D.1.2- Bidders must provide a separate SPD response (Sections A and B of this Part and Part III) for each subcontractor.

Renewal: May take up option of twelve month extensions up to a maximum of three further years (2026-2029) at an estimated value 85179 GBP (excluding VAT) per annum.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Public Contracts Scotland |
| Latest notice | https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=FEB499633 |
| Notice type | OJEU - F2 - Contract Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | Not specified |
| Awardee scale | Not specified |
| All stages | Tender |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 27 Feb 2024 |
| Submission deadline | 28 Mar 2024 |
| Future notice date | Not specified |
| Award date | Not specified |
| Contract period | 1 May 2024 - 30 Apr 2026 |
| Recurrence | 2025 at the earliest |

## Values

| Field | Value |
| --- | --- |
| Tender value | £425,896 |
| Lots value | £425,896 |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Active |
| Lots status | Active |
| Awards status | Not specified |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | CLOCH HOUSING ASSOCIATION |
| Locality | GREENOCK |
| Post town | Paisley |
| Postcode | PA15 1ER |
| Country | Scotland |
| ITL 1 | TLM Scotland |
| ITL 2 | TLM3 West Central Scotland |
| ITL 3 | TLM33 Inverclyde, East Renfrewshire, and Renfrewshire |
| Local authority | Inverclyde |
| Electoral ward | Inverclyde Central |
| Westminster constituency | Inverclyde and Renfrewshire West |
| Delivery location | TLM83 Inverclyde, East Renfrewshire, and Renfrewshire |

## CPV Codes

### Divisions

- 90 - Sewage, refuse, cleaning and environmental services

### Codes

- 90910000 - Cleaning services
- 90911000 - Accommodation, building and window cleaning services

## Release History

- 27 Feb 2024 at 00:00 - Tender - OJEU - F2 - Contract Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=FEB499633

## Documents

- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=FEB499633&idx=11
  12th March 2024 - A.D.A Meet the Buyer Powerpoint
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=FEB499633&idx=10
  12th March 2024 - Cloch HA Meet the Buyer Powerpoint
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=FEB499633&idx=3
  29th February 2024 - Document 3
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=FEB499633&idx=9
  29th February 2024 - Document 3
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=FEB499633&idx=5
  27th February 2024 - Document 5
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=FEB499633&idx=6
  27th February 2024 - Document 6
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=FEB499633&idx=7
  27th February 2024 - Document 7
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=FEB499633&idx=8
  27th February 2024 - Document 8
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=FEB499633&idx=1
  27th February 2024 - Document 1
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=FEB499633&idx=2
  27th February 2024 - Document 2
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=FEB499633&idx=4
  27th February 2024 - Document 4
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=FEB499633
  Two Year Common Close Cleaning Contract with optional 1+1+1 Year Annual Extensions up to a maximum contract duration of five years - The Contract applies to tenement stairs, common close and deck access areas, and bin stores within properties belonging to Cloch Housing Association within Greenock and Port Glasgow, Inverclyde (See tender Document 1). The Contract term will be for an initial two year period with optional annual 1 year + 1 year + 1 year extensions upto a maximum contract duration of five years overall. The decision to award the Contract extensions will be at the discretion of Cloch Association and will be on the basis of one year increments. Bidders should note that the list of properties and scope of works required to be carried out may increase or decrease during the contract period. Bidders are also advised that Cloch Housing Association may extend the Contract to additional locations throughout Inverclyde (including Inverkip) to take account of any changes to requirements or new stock acquired during the Contract. This service will commence on 1st May 2024 and the specification requirements will be provided on a weekly, fortnightly or quarterly basis (refer Tender Document 2 'Close Cleaning Specification Jan 2024).

## Notice URLs

- http://
- http://www.clochhousing.org.uk
- http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=759262
- http://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx
- https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000759262
- https://www.publiccontractsscotland.gov.uk

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000759262. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-r6ebe6-0000759262.json.