---
title: "Castle of Light Production Collaboration"
ocid: "ocds-r6ebe6-0000760336"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000760336"
markdown_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000760336.md"
json_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000760336.json"
source: "Public Contracts Scotland"
current_stage: "Award"
buyer: "HISTORIC ENVIRONMENT SCOTLAND"
published: "2024-08-01"
---

# Castle of Light Production Collaboration

Buyer: HISTORIC ENVIRONMENT SCOTLAND  
Current stage: Award  
OCID: ocds-r6ebe6-0000760336

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[Download OCDS JSON](https://d3tenders.com/contract/ocds-r6ebe6-0000760336.json)

## Summary

Historic Environment Scotland (HES), based in Edinburgh, has completed the procurement and award process for the "Castle of Light Production Collaboration." This contract, classified under the industry category of "services" with a CPV code of 79952000, pertains to creative production and event management services for a series of late-night winter events at Edinburgh Castle. This open procurement procedure, which commenced with the tender stage on 13th March 2024, involved multiple updates and ultimately resulted in the contract being awarded on 3rd June 2024. The procurement process, inclusive of an open procedure, saw a total contract value of £340,000 awarded to War Productions Ltd.

This contract presents substantial opportunities for businesses specialising in event management, creative production, and technical event support to establish their presence within Scotland's heritage and tourism sectors. Companies with expertise in themed event lighting, special effects, sound design, and interactive installations would find this project particularly suitable. Additionally, businesses capable of providing comprehensive event production and technical support across the event’s duration or contributing to marketing efforts are well-placed to leverage this opportunity for significant business growth.

## Notice

Historic Environment Scotland (HES) is seeking to commission a supplier who is able to provide creative production and event management services to create a series of late-night winter events at Edinburgh Castle.

### Lot Information

Lot 1

HES is seeking to commission a supplier who is able to provide creative production and event management services to create a series of late-night winter events at Edinburgh Castle. This will primarily involve: - Themed event lighting. - Projections and audio at exterior locations across the site. - Special effects and interactive or immersive elements. - Overall event production responsibility. - Additional lighting at other locations (including select interior areas) to enhance the existing Castle lighting scheme and create a unique atmosphere. - Sound design and production. - Technical support across the event run. - Contribution to marketing initiatives.

Options: The Contracting Authority reserves the right to request additional deliveries by the Successful Tenderer, either intended as partial replacement of supplies or installations or as extensions of existing supplies and installations. The Contracting Authority may at it's sole discretion exercise this option.

Renewal: There will be the option for HES to extend the contract for a further 24 month period, giving a total possible contract length of four (4) years.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Public Contracts Scotland |
| Latest notice | https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=AUG511100 |
| Notice type | OJEU - F3 - Contract Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | Not specified |
| Awardee scale | SME |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 1 Aug 2024 |
| Submission deadline | 15 Apr 2024 |
| Future notice date | Not specified |
| Award date | 3 Jun 2024 |
| Contract period | Not specified |
| Recurrence | Four years from May 2024 |

## Values

| Field | Value |
| --- | --- |
| Tender value | £1,360,000 |
| Lots value | £1,360,000 |
| Awards value | Not specified |
| Contracts value | £340,000 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Not specified |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | HISTORIC ENVIRONMENT SCOTLAND |
| Locality | EDINBURGH |
| Post town | Edinburgh |
| Postcode | EH9 1SH |
| Country | Scotland |
| ITL 1 | TLM Scotland |
| ITL 2 | TLM1 East Central Scotland |
| ITL 3 | TLM13 City of Edinburgh |
| Local authority | City of Edinburgh |
| Electoral ward | Southside/Newington |
| Westminster constituency | Edinburgh South |
| Delivery location | TLM75 City of Edinburgh |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | WAR PRODUCTIONS |

## CPV Codes

### Divisions

- 79 - Business services: law, marketing, consulting, recruitment, printing and security

### Codes

- 79952000 - Event services
- 79952100 - Cultural event organisation services

## Release History

- 1 Aug 2024 at 00:00 - Award - OJEU - F3 - Contract Award Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=AUG511100
- 4 Apr 2024 at 00:00 - TenderUpdate - OJEU - F14 - Corrigendum - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=APR502413
- 13 Mar 2024 at 00:00 - Tender - OJEU - F2 - Contract Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAR500799

## Documents

- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAR500799&idx=1
  5th April 2024 - Document 1 - Instructions For Tenderers
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAR500799&idx=12
  5th April 2024 - UPDATED Document 1 - Instructions For Tenderers
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAR500799&idx=11
  4th April 2024 - 2D Site Plan
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAR500799&idx=10
  3rd April 2024 - Castle of Light Production Collaboration - P&L Information
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAR500799&idx=2
  13th March 2024 - Document 2 - Specification of Requirements
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAR500799&idx=3
  13th March 2024 - Document 3 - Quality Schedule
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAR500799&idx=4
  13th March 2024 - Document 4 - Pricing Schedule
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAR500799&idx=5
  13th March 2024 - Document 5 - Terms and Conditions of Contract
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAR500799&idx=6
  13th March 2024 - Document 6 - Self Declaration Form on Russian & Belarusian Links
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAR500799&idx=7
  13th March 2024 - Document 7 - Prompt Payment Form
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAR500799&idx=8
  13th March 2024 - Document 8 - Form of Tender
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAR500799&idx=9
  13th March 2024 - HES Suppliers Privacy Notice
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAR500799
  Castle of Light Production Collaboration - Historic Environment Scotland (HES) is seeking to commission a supplier who is able to provide creative production and event management services to create a series of late-night winter events at Edinburgh Castle.
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=AUG511100
  Castle of Light Production Collaboration - Historic Environment Scotland (HES) is seeking to commission a supplier who is able to provide creative production and event management services to create a series of late-night winter events at Edinburgh Castle.

## Notice URLs

- http://
- http://historicenvironment.scot
- http://www.publiccontractsscotland.gov.uk
- https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000760336
- https://www.publiccontractsscotland.gov.uk

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000760336. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-r6ebe6-0000760336.json.