---
title: "Supply and Hosting of a Leisure Management System"
ocid: "ocds-r6ebe6-0000766418"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000766418"
markdown_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000766418.md"
json_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000766418.json"
source: "Public Contracts Scotland"
current_stage: "Award"
buyer: "HIGH LIFE HIGHLAND"
published: "2024-08-30"
---

# Supply and Hosting of a Leisure Management System

Buyer: HIGH LIFE HIGHLAND  
Current stage: Award  
OCID: ocds-r6ebe6-0000766418

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## Summary

High Life Highland, located at the Highland Archive Centre in Inverness, UK, initiated a tender process on 10th May 2024, for the supply and hosting of a Leisure Management System (LMS). The LMS is expected to handle core leisure management functions and introduce new features such as digital highlife cards, recurring card payments, app functionality for memberships and bookings, and integrations with finance and EPOS systems. This tender, identified as HLH/FT/04/24, covers 25 sites across the Highland area of Scotland and falls under the industry category of Leisure and Learning (CPV classification: 72212100). The procurement method is an open procedure, with an electronic submission preferred, and the deadline for tender submissions is 14th June 2024, followed by the opening of bids on 17th June 2024. The contract period is set to commence on 16th September 2024 and will operate for five years, with possible extensions.

This tender presents a significant business opportunity for companies specialised in software and IT services tailored to the leisure industry. Firms with expertise in developing and managing complex leisure management systems, particularly those capable of integrating various functionalities such as digital payments, app development, and retail scanning, are well-suited to compete. The potential for a long-term partnership, coupled with the scale of the deployment across various locations in the Highland area, offers substantial growth opportunities. Businesses able to provide robust, innovative solutions that enhance customer experience and streamline operational processes will find this tender particularly appealing.

## Notice

HLH plans to procure an LMS to handle core leisure management functions and introduce new functionality which includes but is not limited to: Digital highlife card (through App or suchlike) to reduce plastics Recurring card payments in addition to Direct Debit LMS to be hosted by supplier (or on HLH Azure infrastructure with remote access enabled for supplier) App for membership / bookings and push notifications Retail scanning (currently requires manual input into LMS EPOS) Integration with finance system (CiA by technologyone) EPOS integration with Dojo card payment terminals

### Lot Information

Lot 1

HLH plans to procure an LMS to handle core leisure management functions and introduce new functionality which includes but is not limited to: Digital highlife card (through App or suchlike) to reduce plastics Recurring card payments in addition to Direct Debit LMS to be hosted by supplier (or on HLH Azure infrastructure with remote access enabled for supplier) App for membership / bookings and push notifications Retail scanning (currently requires manual input into LMS EPOS) Integration with finance system (CiA by technologyone) EPOS integration with Dojo card payment terminals Full detail in Specification document provided

Renewal: Extensions periods of 3 x 12 mthly extension permissible

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Public Contracts Scotland |
| Latest notice | https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=AUG513233 |
| Notice type | OJEU - F3 - Contract Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | Not specified |
| Awardee scale | Not specified |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 30 Aug 2024 |
| Submission deadline | 14 Jun 2024 |
| Future notice date | Not specified |
| Award date | 30 Aug 2024 |
| Contract period | 16 Sep 2024 - 31 Aug 2029 |
| Recurrence | 5 years |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Unsuccessful |
| Lots status | Unsuccessful |
| Awards status | Unsuccessful |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | HIGH LIFE HIGHLAND |
| Locality | INVERNESS |
| Post town | Inverness |
| Postcode | IV3 5SS |
| Country | Scotland |
| ITL 1 | TLM Scotland |
| ITL 2 | TLM2 Highlands and Islands |
| ITL 3 | TLM20 Highlands and Islands |
| Local authority | Highland |
| Electoral ward | Inverness West |
| Westminster constituency | Inverness, Skye and West Ross-shire |
| Delivery location | TLM6 Highlands and Islands |

## CPV Codes

### Divisions

- 72 - IT services: consulting, software development, Internet and support

### Codes

- 72212100 - Industry specific software development services

## Release History

- 30 Aug 2024 at 00:00 - Award - OJEU - F3 - Contract Award Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=AUG513233
- 10 May 2024 at 00:00 - Tender - OJEU - F2 - Contract Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAY505053

## Documents

- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAY505053&idx=1
  10th May 2024 - Invitation to Tender
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAY505053&idx=2
  10th May 2024 - Specification
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAY505053&idx=3
  10th May 2024 - LMS Matrix
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAY505053&idx=4
  10th May 2024 - List of Key staff
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAY505053&idx=5
  10th May 2024 - Non Disclosure Items
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAY505053&idx=6
  10th May 2024 - Certificate of Bona Fide Tendering
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAY505053&idx=7
  10th May 2024 - Form of Tender
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAY505053&idx=8
  10th May 2024 - Conditions of Contract
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAY505053&idx=9
  10th May 2024 - Schedule of Rates
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAY505053
  Supply and Hosting of a Leisure Management System - HLH plans to procure an LMS to handle core leisure management functions and introduce new functionality which includes but is not limited to: Digital highlife card (through App or suchlike) to reduce plastics Recurring card payments in addition to Direct Debit LMS to be hosted by supplier (or on HLH Azure infrastructure with remote access enabled for supplier) App for membership / bookings and push notifications Retail scanning (currently requires manual input into LMS EPOS) Integration with finance system (CiA by technologyone) EPOS integration with Dojo card payment terminals
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=AUG513233
  Supply and Hosting of a Leisure Management System - HLH plans to procure an LMS to handle core leisure management functions and introduce new functionality which includes but is not limited to: Digital highlife card (through App or suchlike) to reduce plastics Recurring card payments in addition to Direct Debit LMS to be hosted by supplier (or on HLH Azure infrastructure with remote access enabled for supplier) App for membership / bookings and push notifications Retail scanning (currently requires manual input into LMS EPOS) Integration with finance system (CiA by technologyone) EPOS integration with Dojo card payment terminals

## Notice URLs

- http://
- http://www.highlifehighland.com
- https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000766418
- https://www.publiccontractsscotland.gov.uk

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000766418. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-r6ebe6-0000766418.json.