---
title: "The Provision of a GIS System"
ocid: "ocds-r6ebe6-0000766718"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000766718"
markdown_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000766718.md"
json_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000766718.json"
source: "Public Contracts Scotland"
current_stage: "Award"
buyer: "RENFREWSHIRE COUNCIL"
published: "2024-05-15"
---

# The Provision of a GIS System

Buyer: RENFREWSHIRE COUNCIL  
Current stage: Award  
OCID: ocds-r6ebe6-0000766718

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## Summary

The Renfrewshire Council has awarded a contract for "The Provision of a GIS System" to ESRI (UK). The Council sought to negotiate directly with ESRI for this limited procurement due to specific reasons, including the integration of applications with ArcGIS, critical operational processes reliant on the technology, customizations, ongoing transformation projects with Esri products, and the lack of suitable alternatives. The contract, valued at £85,000, was signed on 29th March 2024.

This procurement opportunity may be of interest to businesses specializing in GIS services and software solutions, particularly those with expertise in ArcGIS technology and tailored application development for public sector clients. The contract, awarded without prior publication, underscores the importance of unique capabilities and historical integration within the Council's operations, offering stability and continuity for the selected supplier. Businesses focused on providing niche, highly customized solutions that align with specific public sector requirements may find such direct negotiations beneficial for securing contracts.

## Notice

The Council requires the continuation of its Geographical Information System (GIS), which operate on desktop server and mobile platforms to deliver data driven knowledge to all sectors and levels of the Council. The Council relies upon the GIS software to deliver geospatial services to citizens and external partners including mapping applications on our public website, vehicle routing functionality and gritter tracking while third parties use the mapping software for information and progress reporting on projects such as gully cleaning operations and the installation, commissioning and deinstallation of Christmas lights.

### Lot Information

Lot 1

This procurement for this Contract was conducted as a negotiated procedure in accordance with Regulation 33 (1)(b) (iii) of the Public Contract (Scotland) Regulations 2015 which states that "a contracting authority may award a public contract following negotiated procedure without prior publication of a contract notice or prior information notice in any of the following cases-- (iii)the protection of exclusive rights, including intellectual property rights but only, in the case of paragraphs (ii) and (iii), where no reasonable alternative or substitute exists and the absence of competition is not the result of an artificial narrowing down of the parameters of the procurement.

### Procurement Information

The Council seeks to negotiate directly with ESRI due to the following: - No other supplier can provide the integrated applications the Council currently uses with ArcGIS. Replacing the platform would require several separate contracts to replicate the functionality. - ArcGIS technology is embedded in numerous key operational processes and replacing these would cause significant disruption. GIS services are identified as critical in the Council's Business Continuity Plan and any change would require significant risk management to ensure key capabilities are not disrupted. - Esri products have been customised and developed over a significant period to meet operational needs and this development work would have to be repeated in any new platform. It would also not be possible to reproduce the level of integration and efficiency we can achieve with ArcGIS - Not only does the platform have customisations at the organisational level but it can and has been developed to meet the needs of multiple specific groups of users. -Several ongoing transformation projects have Esri products as key components - replacing these products with other solutions would cause significant delay and restructuring of these projects.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Public Contracts Scotland |
| Latest notice | https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAY505324 |
| Notice type | PCS Notice - Website Contract Award Notice |
| Procurement type | Standard |
| Procurement category | Goods |
| Procurement method | Limited |
| Procurement method details | Award procedure without prior publication of a call for competition |
| Tender suitability | Not specified |
| Awardee scale | SME |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 15 May 2024 |
| Submission deadline | Not specified |
| Future notice date | Not specified |
| Award date | 29 Mar 2024 |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | £85,000 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Not specified |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | RENFREWSHIRE COUNCIL |
| Locality | PAISLEY |
| Post town | Paisley |
| Postcode | PA1 1JB |
| Country | Scotland |
| ITL 1 | TLM Scotland |
| ITL 2 | TLM3 West Central Scotland |
| ITL 3 | TLM33 Inverclyde, East Renfrewshire, and Renfrewshire |
| Local authority | Renfrewshire |
| Electoral ward | Paisley East and Central |
| Westminster constituency | Paisley and Renfrewshire South |
| Delivery location | TLM83 Inverclyde, East Renfrewshire, and Renfrewshire |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | ESRI (UK |

## CPV Codes

### Divisions

- 48 - Software package and information systems

### Codes

- 48000000 - Software package and information systems
- 48100000 - Industry specific software package

## Release History

- 15 May 2024 at 00:00 - Award - PCS Notice - Website Contract Award Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAY505324

## Documents

- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAY505324
  The Provision of a GIS System - The Council requires the continuation of its Geographical Information System (GIS), which operate on desktop server and mobile platforms to deliver data driven knowledge to all sectors and levels of the Council. The Council relies upon the GIS software to deliver geospatial services to citizens and external partners including mapping applications on our public website, vehicle routing functionality and gritter tracking while third parties use the mapping software for information and progress reporting on projects such as gully cleaning operations and the installation, commissioning and deinstallation of Christmas lights.

## Notice URLs

- http://
- http://www.renfrewshire.gov.uk
- https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000766718

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000766718. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-r6ebe6-0000766718.json.