---
title: "Planning & Building Standards Services Application Software for Planning Services and associated functions"
ocid: "ocds-r6ebe6-0000767060"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000767060"
markdown_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000767060.md"
json_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000767060.json"
source: "Public Contracts Scotland"
current_stage: "Award"
buyer: "WEST LOTHIAN COUNCIL"
published: "2024-05-20"
---

# Planning & Building Standards Services Application Software for Planning Services and associated functions

Buyer: WEST LOTHIAN COUNCIL  
Current stage: Award  
OCID: ocds-r6ebe6-0000767060

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## Summary

The West Lothian Council has awarded a contract for Planning & Building Standards Services Application Software. The procurement method was a limited process using an Award procedure without prior publication of a call for competition. The service involves integrated software for various functions, with the contract value being 310,144.11 GBP. The contract was signed on 3rd May 2024.

This procurement opportunity can be valuable for software companies specialising in case management systems, document management systems, workflow systems, and online submission portals. Businesses offering software solutions for planning services could find potential growth opportunities through similar direct award contracts, particularly if they are part of specific framework contracts like the Crown Commercial Service Framework Lot 3.

## Notice

An integrated service between a case management system, a document management system, an integrated workflow system, a public access system for viewing/commenting and an online submission portal for new applications and updates to ongoing submissions.

### Lot Information

Lot 1

West Lothian Council Planning Services have a requirement for a software system which provides for the following: i) a Case Management System (Uniform) containing a Gazetteer for: Building Standards, Dangerous Buildings Unauthorised Work Alternative Solutions / Relaxations / Views Appeals Development Management Enforcement High Hedge Notices Tree Preservation Orders Development Conditions Monitoring Contaminated Land ii) a Case Management System which: is compatible and can link with the Scottish Government eDevelopment Portal iii) a Public Access web facing platform which: allows Public Access viewing of documents from the DMS and data from Uniform is searchable on a variety of key dates allows online submission of comments iv) a Developer Obligation recording and monitoring system (Obligation tracker) which: allows recording of monetary obligations and spending s viewing of documents, allows recording of legal agreements in relation to obligations v) a workflow system to progress applications and track online submissions; vi) connects to and works in tandem with the Scottish Governments eDevelopment portals; vii) inbuilt reporting set up to provide data as required by the Scottish Government; viii) allow for changes to software as a result of legislative change; ix) does not charge for the setup of the system.. A direct award was made to IDOX Software Ltd using Crown Commercial Service Framework contract RM6259: Lot 3: Housing, Environmental and Planning Solutions. Please note that there was no tender issued for this procurement.

### Procurement Information

There was no tender issued for this direct award. A direct award was made to IDOX Software through Crown Commercial Service Framework contract RM6259: Lot 3: Housing, Environmental and Planning Solutions. Whilst Contract Award Notice being issued to fulfil transparency obligations, with no appropriate option available within PCS this option is the most appropriate from those available.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Public Contracts Scotland |
| Latest notice | https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAY505613 |
| Notice type | OJEU - F3 - Contract Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Limited |
| Procurement method details | Award procedure without prior publication of a call for competition |
| Tender suitability | Not specified |
| Awardee scale | Large |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 20 May 2024 |
| Submission deadline | Not specified |
| Future notice date | Not specified |
| Award date | 3 May 2024 |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | £310,144 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Not specified |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | WEST LOTHIAN COUNCIL |
| Locality | LIVINGSTON |
| Post town | Edinburgh |
| Postcode | EH54 6FF |
| Country | Scotland |
| ITL 1 | TLM Scotland |
| ITL 2 | TLM1 East Central Scotland |
| ITL 3 | TLM14 West Lothian |
| Local authority | West Lothian |
| Electoral ward | Livingston South |
| Westminster constituency | Livingston |
| Delivery location | TLM78 West Lothian |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | IDOX SOFTWARE |

## CPV Codes

### Divisions

- 72 - IT services: consulting, software development, Internet and support

### Codes

- 72212311 - Document management software development services
- 72261000 - Software support services

## Release History

- 20 May 2024 at 00:00 - Award - OJEU - F3 - Contract Award Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAY505613

## Documents

- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAY505613
  Planning & Building Standards Services Application Software for Planning Services and associated functions - An integrated service between a case management system, a document management system, an integrated workflow system, a public access system for viewing/commenting and an online submission portal for new applications and updates to ongoing submissions.

## Notice URLs

- http://
- https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000767060
- https://www.westlothian.gov.uk/

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000767060. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-r6ebe6-0000767060.json.