---
title: "Prior Information Notice - Property Management Services Function"
ocid: "ocds-r6ebe6-0000767775"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000767775"
markdown_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000767775.md"
json_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000767775.json"
source: "Public Contracts Scotland"
current_stage: "Award"
buyer: "HIGHLANDS AND ISLANDS AIRPORTS LIMITED"
published: "2025-10-28"
---

# Prior Information Notice - Property Management Services Function

Buyer: HIGHLANDS AND ISLANDS AIRPORTS LIMITED  
Current stage: Award  
OCID: ocds-r6ebe6-0000767775

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## Summary

Highlands and Islands Airports Limited is progressing through the tender stage of procuring services for the "Property Management Services Function" across its 11 airports located throughout the UK, including Inverness, Wick John O'Groats, and Kirkwall. This process, initiated on 10th March 2025, operates under an open procedure, inviting electronic submissions, with bidding originally set to close on 6th May 2025, but the deadline has been extended to 20th May 2025 following clarifications on the notice. The procurement falls under the main category of services, as outlined by CPV code 70332200, and is governed by EU Directive 32014L0025. Organised by Highlands and Islands Airports Limited, headquartered at Inverness Airport, the contract requires the provision of a Computer Aided Facilities Management (CAFM) system to maintain infrastructure compliance and contract management.

This tender presents significant opportunities for businesses, particularly those involved in property management, facilities management, and IT systems, focusing on networked CAFM solutions. With potential for long-term growth, as the contract includes managing maintenance works and infrastructure compliance for 31 forthcoming tenders across various airports, small to medium enterprises (SMEs) with expertise in these areas may find substantial business opportunities. Additionally, the contract permits two 12-month extensions, potentially extending partnership duration while allowing for performance trend analysis and reporting, crucial for achieving high levels of customer satisfaction and compliance. Businesses with robust systems integration and asset management capabilities are well-positioned to benefit from this opportunity, promoting operational efficiency and innovation in infrastructure support.

## Notice

This is a Prior Information Notice (PIN) to inform the supply market of one of 31 forthcoming Infrastructure Maintenance Service Tenders across HIAL Airports/ Provision of a Property Management Function and CAFM system to ensure ongoing infrastructure compliance and term contract management, including provision and management of a CAFM System for HIAL staff and Contractors to utilise.

### Lot Information

Lot 1

HIAL requires the provision of a Property Management Function and Computer Aided Facilities Management (CAFM) system to support the management of the Maintenance Contractors and Facilities Management supply chain to all 11 HIAL airports, largely consisting of a multitude of SME contractors with contracts of a varied size and nature. The overall purpose of the contract is to achieve high levels of performance and customer satisfaction, whilst ensuring compliance with relevant statutory and mandatory legislation. The service provider shall manage and coordinate HIAL's maintenance requirements and third party contractors, and engagement with internal stakeholders through the provision of the following services: - Programming and managing routine planned, remedial and reactive works provided by HIAL third party contractors; - Review direct instructions from the airport manager for reactive maintenance and issue instruction to third party contractors; - Provision of helpdesk function and CAFM system; - Transfer of HIAL asset data (in xls format) into the CAFM system; - Managing asset data input from contractors to populate the CAFM system; - Manage contractors work and report to HIAL (through CAFM); - Prepare scope for minor project tasks, get quotations from HIAL contractors, issue task order and manage contractor; - Data information management including reporting, auditing, trend analysis on supply chain performance; - Contract management support including production of performance reports and supporting supply chain review meetings where requested; - Provide asset inspection and reporting services to support HIAL in managing the maintenance and renewal regime of its buildings; - Reporting on supply chain performance to help ensure that all planned maintenance is done correctly and on time, reactive works are prioritised accordingly and completed timeously; - Reporting on asset performance to ensure compliance with all statutory and legal obligations (including Health & Safety); - Coordination of all maintenance activities. See attached PIN Document for more information on the background to requirement, scope, programme and next steps.

Renewal: 2 x 12 month extension periods.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Public Contracts Scotland |
| Latest notice | https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=OCT542193 |
| Notice type | OJEU - F6 - Contract Award Notice (Utilities) |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | Not specified |
| Awardee scale | SME |
| All stages | Planning, Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 28 Oct 2025 |
| Submission deadline | 5 May 2025 |
| Future notice date | 12 Jul 2024 |
| Award date | 24 Oct 2025 |
| Contract period | Not specified |
| Recurrence | 2028 or 2030 |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | £1,796,378 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Not specified |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | HIGHLANDS AND ISLANDS AIRPORTS LIMITED |
| Locality | INVERNESS |
| Post town | Inverness |
| Postcode | IV2 7JB |
| Country | Scotland |
| ITL 1 | TLM Scotland |
| ITL 2 | TLM2 Highlands and Islands |
| ITL 3 | TLM20 Highlands and Islands |
| Local authority | Highland |
| Electoral ward | Culloden and Ardersier |
| Westminster constituency | Moray West, Nairn and Strathspey |
| Delivery location | TLM6 Highlands and Islands, TLM61 Caithness and Sutherland, and Ross and Cromarty, TLM62 Inverness and Nairn, Moray, and Badenoch and Strathspey, TLM63 Lochaber, Skye and Lochalsh, Arran and Cumbrae, and Argyll and Bute, TLM64 Na h-Eileanan Siar, TLM65 Orkney Islands, TLM66 Shetland Islands, TLM71 Angus and Dundee City |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | GRAHAM + SIBBALD |

## CPV Codes

### Divisions

- 70 - Real estate services
- 72 - IT services: consulting, software development, Internet and support
- 79 - Business services: law, marketing, consulting, recruitment, printing and security

### Codes

- 70332200 - Commercial property management services
- 72514000 - Computer facilities management services
- 79994000 - Contract administration services

## Release History

- 28 Oct 2025 at 00:00 - Award - OJEU - F6 - Contract Award Notice (Utilities) - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=OCT542193
- 6 May 2025 at 00:00 - TenderUpdate - OJEU - F14 - Corrigendum - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAY529684
- 16 Apr 2025 at 00:00 - TenderUpdate - OJEU - F14 - Corrigendum - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=APR528508
- 10 Mar 2025 at 00:00 - Tender - OJEU - F5 - Contract Notice (Utilities) - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAR525568
- 29 May 2024 at 00:00 - Planning - OJEU - F4 - Prior Information Notice (Utilities) - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAY506182

## Documents

- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAR525568&idx=17
  15th May 2025 - Response to list of questions
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAR525568&idx=16
  13th May 2025 - Floor Areas
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAR525568&idx=15
  16th April 2025 - HIAL Airport Codes as per question raised at Bidders Briefing day.
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAR525568&idx=14
  16th April 2025 - Summary of questions raised at the bidders briefing day with Answers.
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAR525568&idx=13
  16th April 2025 - HIA1814 Bidder Briefing Day Presentation
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAR525568&idx=12
  16th April 2025 - Annex N - Aerodrome Works safety Documents for Each airport.
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAR525568&idx=7
  10th March 2025 - PART 3 PM & CAFM System HIA-1814 - Scope of Requirement
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAR525568&idx=8
  10th March 2025 - PART 4 PM & CAFM System HIA-1814 - Technical Response
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAR525568&idx=9
  10th March 2025 - PART 5a PM & CAFM System HIA-1814 - Commercial Response
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAR525568&idx=10
  10th March 2025 - PART 5b HIAL - PM CAFM Commercial Response
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAR525568&idx=11
  10th March 2025 - PART 6 PM & CAFM System HIA-1814 - Tender Declaration
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAR525568&idx=2
  10th March 2025 - Volume 5A - HIAL PM and CAFM Mobilisation KPI matrix
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAR525568&idx=3
  10th March 2025 - Volume 5B - HIAL PM and CAFM Services KPI matrix
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAR525568&idx=4
  10th March 2025 - Volume 5C - HIAL PM and CAFM De-Mobilisation KPI matrix
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAR525568&idx=5
  10th March 2025 - PART 1 PM CAFM System HIA-1814 - Invitation to Tender
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAR525568&idx=6
  10th March 2025 - PART 2 HIA-1814 - Property Management Function CAFM NEC4 T&C
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAR525568&idx=1
  10th March 2025 - Appendices (Including drawings)
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAY506182&idx=5
  1st July 2024 - Questions and answers from the Information Session held on 25/6/24.
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAY506182&idx=4
  27th June 2024 - Presentation document from the Information Session held on 25/6/24. Q & A will be uploaded shortly.
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAY506182&idx=3
  4th June 2024 - Maintenance and FM Contract Opportunities - Bidders Guide Video
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAY506182&idx=1
  29th May 2024 - Overview of available infrastructure contracts
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAY506182&idx=2
  29th May 2024 - PIN
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAY506182
  Prior Information Notice - Property Management Services Function - This is a Prior Information Notice (PIN) to inform the supply market of one of 31 forthcoming Infrastructure Maintenance Service Tenders across HIAL Airports in 2024/25. Provision of a Property Management Function to ensure ongoing infrastructure compliance and term contract management, including provision and management of a CAFM System for HIAL staff and Contractors to utilise.
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAR525568
  Prior Information Notice - Property Management Services Function - This is a Prior Information Notice (PIN) to inform the supply market of one of 31 forthcoming Infrastructure Maintenance Service Tenders across HIAL Airports/ Provision of a Property Management Function and CAFM system to ensure ongoing infrastructure compliance and term contract management, including provision and management of a CAFM System for HIAL staff and Contractors to utilise.
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=OCT542193
  Prior Information Notice - Property Management Services Function - This is a Prior Information Notice (PIN) to inform the supply market of one of 31 forthcoming Infrastructure Maintenance Service Tenders across HIAL Airports/ Provision of a Property Management Function and CAFM system to ensure ongoing infrastructure compliance and term contract management, including provision and management of a CAFM System for HIAL staff and Contractors to utilise.

## Notice URLs

- http://
- http://www.hial.co.uk
- http://www.publiccontractsscotland.gov.uk
- https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000767775

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000767775. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-r6ebe6-0000767775.json.