---
title: "Provision of Secure Offsite Storage and Management of Records"
ocid: "ocds-r6ebe6-0000768657"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000768657"
markdown_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000768657.md"
json_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000768657.json"
source: "Public Contracts Scotland"
current_stage: "Award"
buyer: "SCOTTISH POLICE AUTHORITY"
published: "2024-09-02"
---

# Provision of Secure Offsite Storage and Management of Records

Buyer: SCOTTISH POLICE AUTHORITY  
Current stage: Award  
OCID: ocds-r6ebe6-0000768657

[View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000768657)  
[Download OCDS JSON](https://d3tenders.com/contract/ocds-r6ebe6-0000768657.json)

## Summary

The Scottish Police Authority has awarded a contract titled "Provision of Secure Offsite Storage and Management of Records" under an open procedure method. This contract, valued at £632,679.56, addresses the need for secure collection, retrieval, indexing, intellectual control, physical storage, and disposal of records for the authority. The contract was signed on 2nd September 2024, with the location for service delivery primarily in Glasgow, UK. The procurement process began in June 2024, transitioning through the tender and award stages.

This tender presents significant opportunities for businesses, particularly those specialising in secure document management and storage solutions. Companies like Restore Plc Document Management Services Division, the successful supplier, highlight the demand for efficient record management and advanced cataloguing systems. Businesses with expertise in providing secure storage solutions, data protection, and compliance with relevant standards like ISO 27001 are well-suited to compete in tenders of this nature, ultimately facilitating their business growth and expansion into the public sector market.

## Notice

The Authority is seeking a Single Supplier to apply appropriate processes for the secure collection/retrieval of boxed records and the indexing, intellectual control, physical storage and disposal of the Authority's current records and for any new records that may occur throughout the lifetime of the Contract.

### Lot Information

Lot 1

The appointed Contractor will be required to transfer and store all existing boxes currently held by the Authority at a single location and transfer existing management information relating to the boxes to their secure, online, cataloguing and management system. The appointed Contractor will also be required to deliver the following services throughout the term of the contract: - Store boxed records at a secure off-site location/s. - Provide a secure, online, cataloguing and management system accessible by the Authority's staff at their place of work (remote access). - Deliver and retrieve boxed records to locations defined within the ITT. - Ensure all records are indexed and searched for at box and file level. - Ensure all records are boxed in A4 or A3 sized boxes. - Supply and deliver suitable flat packed boxes and lids for the storage of the records. - Provide management information electronically to the Authority. - Provide secure destruction of boxes to the Authority's minimum standards. Please see attached ITT docs for full information.

Renewal: Contract is for an initial period of 3 years, with 1 x optional extension period of up to 12 months - to be taken at the sole discretion of the authority.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Public Contracts Scotland |
| Latest notice | https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP513325 |
| Notice type | OJEU - F3 - Contract Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | Not specified |
| Awardee scale | Large |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 2 Sep 2024 |
| Submission deadline | 15 Jul 2024 |
| Future notice date | Not specified |
| Award date | 2 Sep 2024 |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £650,000 |
| Lots value | £650,000 |
| Awards value | Not specified |
| Contracts value | £632,679 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Not specified |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | SCOTTISH POLICE AUTHORITY |
| Locality | GLASGOW |
| Post town | Glasgow |
| Postcode | G51 1DZ |
| Country | Scotland |
| ITL 1 | TLM Scotland |
| ITL 2 | TLM3 West Central Scotland |
| ITL 3 | TLM32 Glasgow City |
| Local authority | Glasgow City |
| Electoral ward | Govan |
| Westminster constituency | Glasgow South West |
| Delivery location | TLM Scotland |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | RESTORE PLC DOCUMENT MANAGEMENT SERVICES DIVISION |

## CPV Codes

### Divisions

- 79 - Business services: law, marketing, consulting, recruitment, printing and security

### Codes

- 79996100 - Records management

## Release History

- 2 Sep 2024 at 00:00 - Award - OJEU - F3 - Contract Award Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP513325
- 12 Jun 2024 at 00:00 - Tender - OJEU - F2 - Contract Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUN507260

## Documents

- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN507260&idx=10
  18th June 2024 - Pricing Schedule from ITT doc
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN507260&idx=9
  14th June 2024 - Please complete alongside Question 10 of the quality questions
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN507260&idx=8
  14th June 2024 - Locations for Collection / Delivery
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN507260&idx=5
  12th June 2024 - Contractor Information - please complete and submit via Postbox.
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN507260&idx=6
  12th June 2024 - ITT Doc - Please complete all relevant sections and submit via Postbox
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN507260&idx=7
  12th June 2024 - Technical Quality Questions - please complete and submit via Postbox
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN507260&idx=1
  12th June 2024 - Contract Terms and Conditions - for information only.
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN507260&idx=2
  12th June 2024 - Certificate of No Collusion - to be completed and submitted via Postbox.
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN507260&idx=3
  12th June 2024 - Serious Organised Crime - Company Vetting form - please complete and submit via Postbox.
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN507260&idx=4
  12th June 2024 - Security Aspects Letter - to be completed and submitted via Postbox
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUN507260
  Provision of Secure Offsite Storage and Management of Records - The Authority is seeking a Single Supplier to apply appropriate processes for the secure collection/retrieval of boxed records and the indexing, intellectual control, physical storage and disposal of the Authority's current records and for any new records that may occur throughout the lifetime of the Contract.
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP513325
  Provision of Secure Offsite Storage and Management of Records - The Authority is seeking a Single Supplier to apply appropriate processes for the secure collection/retrieval of boxed records and the indexing, intellectual control, physical storage and disposal of the Authority's current records and for any new records that may occur throughout the lifetime of the Contract.

## Notice URLs

- http://
- http://www.spa.police.uk
- https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000768657
- https://www.publiccontractsscotland.gov.uk

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000768657. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-r6ebe6-0000768657.json.