---
title: "Provision of Cleaning Services"
ocid: "ocds-r6ebe6-0000768703"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000768703"
markdown_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000768703.md"
json_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000768703.json"
source: "Public Contracts Scotland"
current_stage: "Award"
buyer: "HISTORIC ENVIRONMENT SCOTLAND"
published: "2024-12-19"
---

# Provision of Cleaning Services

Buyer: HISTORIC ENVIRONMENT SCOTLAND  
Current stage: Award  
OCID: ocds-r6ebe6-0000768703

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## Summary

Historic Environment Scotland (HES) initiated a public procurement process for the provision of cleaning services across various sites within their estate. The procurement falls under the category of services in the built environment, heritage, and tourism sector. The process, employing a restricted procedure as the procurement method, was managed electronically. The initial tender stage commenced on 10th June 2024 with a submission deadline on 16th July 2024, followed by an award stage culminating in the signing of the contract on 19th December 2024. HES is headquartered at Longmore House, Salisbury Place, Edinburgh, and the procurement scope encompasses multiple locations within the UKM region. The key contract, valued at £1,186,522, was awarded to Mitie Cleaning & Environmental Services Ltd.

This tender provides significant opportunities for businesses specialising in cleaning services, particularly those with capabilities in handling large-scale and varied environments, including office buildings, heritage sites, and specialised cleaning needs such as laboratory environments. The contract, offering prospects for up to six years, initially spans three years with potential annual renewals thereafter, presenting a stable and long-term engagement opportunity. Companies adept in providing high-quality, consistent service standards and handling complex requirements will find this tender particularly advantageous for business growth and portfolio expansion. Additionally, the emphasis on community benefits allows businesses to showcase their value-added services beyond traditional cleaning operations.

## Notice

HES requires the provision of cleaning services at various sites across the estate. A full list of sites can be found in Appendix 1. This list is not exhaustive and HES reserves the right to add or remove sites and requirements during the lifetime of the contract.

### Lot Information

Lot 1

HES requires the provision of cleaning services at various sites across the estate. A full list of sites can be found in Appendix 1. This list is not exhaustive and HES reserves the right to add or remove sites and requirements during the lifetime of the contract. The plan is also to move all staff from John Sinclair House into Longmore House. A timescale for this has not been finalised but is likely to be within the next 2-3 years. The Supplier should be aware that there is a smarter working project underway within Longmore House so the outcome of this will be cascaded in due course. It would be the preference of HES to have site specific team at each site, where possible to maintain consistency. CLEANING SERVICE REQUIREMENTS Examples of the service requirements are listed below, however this list is not exhaustive and the requirements will vary per site - Buildings/Offices - Fabric of buildings, including all entrances, doors, doorframes, corridors, lifts, loading bays, staircases, balustrades, treads, risers, banisters, floors and floor coverings including public entrances and barrier mats (various finishes), skirtings, ceilings, ledges and walls (including fire exit stairwells), fireplaces, window ledges and frames - All fixtures and fittings, including internal glass, door inserts, partition sections, mirrors, tables and chairs, pictures, plaques, notice board frames and signage, window blinds, heater grills and radiators where appropriate, metal work including door brasses, fire extinguishers, exhibits, clocks, coat-stands, free standing lamps, desk lamps, table lamps, uplighters, wall lights and lightshades. - All office areas including workstations, desks, floors and shelving - Toilets, washrooms, staff locker rooms and shower rooms (including taps, shower heads, mirrors and sanitary bins) - Reception areas and other public rooms such as waiting areas, interview rooms, display and exhibition space and touchdown areas. - Corridor and utility rooms - Staff restaurants (up to counter fronts unless as specified), coffee lounges, staff kitches, and break areas (including electrical appliances and cupboards in staff kitchens and break areas only) - Removal of drinking glasses, cutlery and crockery, and placing in designated tea point/kitchen areas/dishwasher (plus switching on) as required. - Vending points including any adjacent sinks - Emptying of internal waste paper and recycling bins, ensuring that the recycling remains separated prior to uplift from our waste management supplier. - Conference, meeting, syndicate and board rooms, lecture theatres and other teaching areas, function rooms (including as required the cleaning of silverware, candelabra, crystal and china, prior to functions), meeting room potering (set up and cleaning) - Service and support areas, including registry/mail rooms, delivery and other store rooms, resource points (reprographics rooms, libraries, media centres and TV studios), first aid/nursing parents' rooms, utility rooms and appliances in common break areas and all cupboards. - Security control/incident rooms - Internal and external planters, water features - External litter collection (ensuring recycling is done where appropriate) including clearing/cleaning of cigarette receptables within designated smoking areas. Window Cleaning - See Appendix 1a for individual site requirements and frequencies. IT Cleaning - Surface cleaning of PCs including keyboards and screens - Telephone sanitising - Surface cleaning of printers, fax machines, overhead projectors, media equipment, photocopiers and similar equipment Specialist cleaning of monuments and heritage sites - Bronze work, weaponry and armour as directed - Memorial plaques - Specialist floor, wall and upholstery cleaning Laboratory and similar hygiene environments - Floors - Glass ware - by means of autoclave or other sterlising equipment (training on this equipment will be given by HES) - Periodic cleans - Special Cleans - Emergency cleans

Renewal: Upon completing the first 3 years of the contract, it will be up for renewal for another 3 years which will be reviewed annually.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Public Contracts Scotland |
| Latest notice | https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=DEC520712 |
| Notice type | OJEU - F3 - Contract Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Selective |
| Procurement method details | Restricted procedure |
| Tender suitability | Not specified |
| Awardee scale | Large |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 19 Dec 2024 |
| Submission deadline | 16 Jul 2024 |
| Future notice date | Not specified |
| Award date | 19 Dec 2024 |
| Contract period | Not specified |
| Recurrence | Once the initial 3 years is up, the contract can be extended for a further 3 years. |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | £1,186,522 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Not specified |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | HISTORIC ENVIRONMENT SCOTLAND |
| Locality | EDINBURGH |
| Post town | Edinburgh |
| Postcode | EH9 1SH |
| Country | Scotland |
| ITL 1 | TLM Scotland |
| ITL 2 | TLM1 East Central Scotland |
| ITL 3 | TLM13 City of Edinburgh |
| Local authority | City of Edinburgh |
| Electoral ward | Southside/Newington |
| Westminster constituency | Edinburgh South |
| Delivery location | TLM Scotland |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | MITIE CLEANING & ENVIRONMENTAL SERVICES |

## CPV Codes

### Divisions

- 90 - Sewage, refuse, cleaning and environmental services

### Codes

- 90910000 - Cleaning services

## Release History

- 19 Dec 2024 at 00:00 - Award - OJEU - F3 - Contract Award Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=DEC520712
- 10 Jun 2024 at 00:00 - Tender - OJEU - F2 - Contract Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUN507081

## Documents

- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN507081&idx=1
  10th June 2024 - Guidance for Stage 1 - For Information
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN507081&idx=2
  10th June 2024 - HES Terms & Conditions - For Information, please read
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN507081&idx=3
  10th June 2024 - Site Specific Cleaning - For information
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN507081&idx=4
  10th June 2024 - Window Cleaning Requirements - For Information
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN507081&idx=5
  10th June 2024 - Site Floor Information - For information
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN507081&idx=6
  10th June 2024 - TUPE - For Information
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN507081&idx=7
  10th June 2024 - Specification - For Information
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUN507081
  Provision of Cleaning Services - HES requires the provision of cleaning services at various sites across the estate. A full list of sites can be found in Appendix 1. This list is not exhaustive and HES reserves the right to add or remove sites and requirements during the lifetime of the contract.
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=DEC520712
  Provision of Cleaning Services - HES requires the provision of cleaning services at various sites across the estate. A full list of sites can be found in Appendix 1. This list is not exhaustive and HES reserves the right to add or remove sites and requirements during the lifetime of the contract.

## Notice URLs

- http://
- http://historicenvironment.scot
- http://www.publiccontractsscotland.gov.uk
- https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000768703

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000768703. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-r6ebe6-0000768703.json.