---
title: "ANNUAL MAINTENANCE AND REACTIVE REPAIRS MAINTENANCE SERVICES FOR EXISTING HEATING INSTALLATIONS"
ocid: "ocds-r6ebe6-0000769163"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000769163"
markdown_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000769163.md"
json_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000769163.json"
source: "Public Contracts Scotland"
current_stage: "Award"
buyer: "SOUTHSIDE HOUSING ASSOCIATION LTD"
published: "2024-09-23"
---

# ANNUAL MAINTENANCE AND REACTIVE REPAIRS MAINTENANCE SERVICES FOR EXISTING HEATING INSTALLATIONS

Buyer: SOUTHSIDE HOUSING ASSOCIATION LTD  
Current stage: Award  
OCID: ocds-r6ebe6-0000769163

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## Summary

The procurement process initiated by Southside Housing Association Ltd involves an open procedure for providing annual maintenance and reactive repairs maintenance services for existing heating installations across tenant-occupied properties in the Cardonald and Pollokshields areas of Glasgow. The contract spans two years, from 1st October 2024 to 30th September 2026, with a possibility for annual extensions based on performance, reaching up to a total of five years. The tender covers maintenance services for various heating systems and will include periodic servicing, condition checks of interconnected alarms, and a comprehensive reactive repairs service. Prospective contractors are advised to attend the “Meet the Buyer/Site Visit” event scheduled for 21st June 2024, to understand requirements and visit sample properties.

This tender presents significant opportunities for businesses specialising in heating maintenance and repair services. Companies with experience in providing 24/7 reactive repairs and annual maintenance for diverse heating systems such as Air Source Heat Pumps and Heat Interface Units are well-suited for this contract. The open procurement method allows fair competition, encouraging participation from businesses that meet the financial and technical criteria, including a minimum yearly turnover and necessary certifications (MCS, FGas, NICEIC, or SELECT). Successful bidders can potentially secure long-term contracts, supporting business growth and stability through extended engagements with Southside Housing Association Ltd.

## Notice

The Contract primarily involves providing an annual maintenance service and 24 hour a day 365 days a year reactive repairs maintenance service to existing heating installations throughout tenant occupied properties within the Cardonald and Pollokshields areas of Glasgow. The Contract duration is two years (twenty-four months) from the commencement date of 1st October 2024 until 30th September 2026, and will primarily include; Annual maintenance servicing of Air Source Heat Pump heating installations (approximately 175no properties); Annual maintenance servicing of Heat Interface Unit installation served by Communal Heating Installations (approximately 231no properties); Annual maintenance servicing of Unvented Cylinder Heating installations (approximately 291 properties) Operation and Condition Check of interconnected smoke detectors and heat alarms which shall be replaced by the Contractor where existing alarms are missing; and An annual reactive maintenance repairs service including replacement of defective parts and components (replacement parts and components up to the value of 100GBP per property) including any part or components requiring replacement that are identified during the annual maintenance service visits to Air Source Heat Pump and Heat Interface Unit installations served by Communal Heating properties only (approximately 406no properties). Subject to satisfactory performance of the Contractor, which will be assessed through measurement of the Key Performance Indicator's (Refer Tender Document 8) it is intended that the Contract will be further extended annually in twelve months increments up to a maximum of three years and an overall maximum contract period of five years.

### Lot Information

Lot 1

Single Stage Tendering in accordance with Regulations 28 (Open Procedure) of the Public Contracts (Scotland) Regulations 2015. Economic Operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015. SPD Question 2D.1.2- Bidders must provide a separate SPD response (Sections A and B of this Part and Part III) for each subcontractor.

Renewal: May take up option of twelve month extensions up to a maximum of three further years (2026-2029) at an estimated value 84000 GBP (excluding VAT) per annum

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Public Contracts Scotland |
| Latest notice | https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP514744 |
| Notice type | OJEU - F3 - Contract Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | Not specified |
| Awardee scale | Not specified |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 23 Sep 2024 |
| Submission deadline | 11 Jul 2024 |
| Future notice date | Not specified |
| Award date | 23 Sep 2024 |
| Contract period | Not specified |
| Recurrence | 2026 at the earliest if the optional 12 month extensions are not applied |

## Values

| Field | Value |
| --- | --- |
| Tender value | £420,000 |
| Lots value | £420,000 |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Cancelled |
| Lots status | Cancelled |
| Awards status | Unsuccessful |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | SOUTHSIDE HOUSING ASSOCIATION LTD |
| Locality | GLASGOW |
| Post town | Glasgow |
| Postcode | G51 4EB |
| Country | Scotland |
| ITL 1 | TLM Scotland |
| ITL 2 | TLM3 West Central Scotland |
| ITL 3 | TLM32 Glasgow City |
| Local authority | Glasgow City |
| Electoral ward | Cardonald |
| Westminster constituency | Paisley and Renfrewshire North |
| Delivery location | TLM82 Glasgow City |

## CPV Codes

### Divisions

- 39 - Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products
- 42 - Industrial machinery
- 44 - Construction structures and materials; auxiliary products to construction (except electric apparatus)
- 45 - Construction work
- 50 - Repair and maintenance services
- 71 - Architectural, construction, engineering and inspection services

### Codes

- 39715000 - Water heaters and heating for buildings; plumbing equipment
- 39715200 - Heating equipment
- 39721310 - Air heaters
- 42131110 - Central-heating radiator valves
- 42510000 - Heat-exchange units, air-conditioning and refrigerating equipment, and filtering machinery
- 42511110 - Heat pumps
- 42530000 - Parts of refrigerating and freezing equipment and heat pumps
- 42533000 - Parts of heat pumps
- 44115200 - Plumbing and heating materials
- 44115220 - Heating materials
- 44163121 - Heating pipes
- 44620000 - Central-heating radiators and boilers and parts
- 44621110 - Central-heating radiators
- 44621112 - Parts of central-heating radiators
- 45259300 - Heating-plant repair and maintenance work
- 45315000 - Electrical installation work of heating and other electrical building-equipment
- 45331000 - Heating, ventilation and air-conditioning installation work
- 45331100 - Central-heating installation work
- 50710000 - Repair and maintenance services of electrical and mechanical building installations
- 50721000 - Commissioning of heating installations
- 71314310 - Heating engineering services for buildings

## Release History

- 23 Sep 2024 at 00:00 - Award - OJEU - F3 - Contract Award Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP514744
- 13 Jun 2024 at 00:00 - TenderUpdate - OJEU - F14 - Corrigendum - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUN507410
- 11 Jun 2024 at 00:00 - Tender - OJEU - F2 - Contract Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUN507239

## Documents

- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN507239&idx=1
  11th June 2024 - Document 1
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN507239&idx=2
  11th June 2024 - Document 2
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN507239&idx=3
  11th June 2024 - Document 4
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN507239&idx=4
  11th June 2024 - Document 5
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN507239&idx=5
  11th June 2024 - Document 6
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN507239&idx=6
  11th June 2024 - Document 7
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN507239&idx=7
  11th June 2024 - Document 8
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN507239&idx=8
  11th June 2024 - Document 9
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN507239&idx=9
  11th June 2024 - Document 10
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUN507239
  ANNUAL MAINTENANCE AND REACTIVE REPAIRS MAINTENANCE SERVICES FOR EXISTING HEATING INSTALLATIONS - The Contract primarily involves providing an annual maintenance service and 24 hour a day 365 days a year reactive repairs maintenance service to existing heating installations throughout tenant occupied properties within the Cardonald and Pollokshields areas of Glasgow. The Contract duration is two years (twenty-four months) from the commencement date of 1st October 2024 until 30th September 2026, and will primarily include; Annual maintenance servicing of Air Source Heat Pump heating installations (approximately 175no properties); Annual maintenance servicing of Heat Interface Unit installation served by Communal Heating Installations (approximately 231no properties); Annual maintenance servicing of Unvented Cylinder Heating installations (approximately 291 properties) Operation and Condition Check of interconnected smoke detectors and heat alarms which shall be replaced by the Contractor where existing alarms are missing; and An annual reactive maintenance repairs service including replacement of defective parts and components (replacement parts and components up to the value of 100GBP per property) including any part or components requiring replacement that are identified during the annual maintenance service visits to Air Source Heat Pump and Heat Interface Unit installations served by Communal Heating properties only (approximately 406no properties). Subject to satisfactory performance of the Contractor, which will be assessed through measurement of the Key Performance Indicator's (Refer Tender Document 8) it is intended that the Contract will be further extended annually in twelve months increments up to a maximum of three years and an overall maximum contract period of five years.
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP514744
  ANNUAL MAINTENANCE AND REACTIVE REPAIRS MAINTENANCE SERVICES FOR EXISTING HEATING INSTALLATIONS - The Contract primarily involves providing an annual maintenance service and 24 hour a day 365 days a year reactive repairs maintenance service to existing heating installations throughout tenant occupied properties within the Cardonald and Pollokshields areas of Glasgow. The Contract duration is two years (twenty-four months) from the commencement date of 1st October 2024 until 30th September 2026, and will primarily include; Annual maintenance servicing of Air Source Heat Pump heating installations (approximately 175no properties); Annual maintenance servicing of Heat Interface Unit installation served by Communal Heating Installations (approximately 231no properties); Annual maintenance servicing of Unvented Cylinder Heating installations (approximately 291 properties) Operation and Condition Check of interconnected smoke detectors and heat alarms which shall be replaced by the Contractor where existing alarms are missing; and An annual reactive maintenance repairs service including replacement of defective parts and components (replacement parts and components up to the value of 100GBP per property) including any part or components requiring replacement that are identified during the annual maintenance service visits to Air Source Heat Pump and Heat Interface Unit installations served by Communal Heating properties only (approximately 406no properties). Subject to satisfactory performance of the Contractor, which will be assessed through measurement of the Key Performance Indicator's (Refer Tender Document 8) it is intended that the Contract will be further extended annually in twelve months increments up to a maximum of three years and an overall maximum contract period of five years.

## Notice URLs

- http://
- http://www.southside-ha.org
- https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000769163
- https://mcscertified.com
- https://www.publiccontractsscotland.gov.uk
- https://www.scotcourts.gov.uk/the-courts/court-locations/glasgow-sheriff-court-and-justice-of-the-peace-court

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000769163. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-r6ebe6-0000769163.json.