--- title: "ACE Short Lease Property Maintenance and Compliance Testing Services" ocid: "ocds-r6ebe6-0000769928" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000769928" markdown_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000769928.md" json_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000769928.json" source: "Public Contracts Scotland" current_stage: "Planning" buyer: "UNIVERSITY OF EDINBURGH" published: "2024-06-19" --- # ACE Short Lease Property Maintenance and Compliance Testing Services Buyer: UNIVERSITY OF EDINBURGH Current stage: Planning OCID: ocds-r6ebe6-0000769928 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000769928) [Download OCDS JSON](https://d3tenders.com/contract/ocds-r6ebe6-0000769928.json) ## Summary The University of Edinburgh is planning a public procurement process for ACE Short Lease Property Maintenance and Compliance Testing Services. The procurement falls under the Education industry category and is located in Edinburgh, UK. The procurement stage is currently at the planning phase, with a planned future notice date of July 31, 2024. The University seeks competent suppliers for property maintenance and compliance testing services, with a total contract value of GBP 200,000 over a four-year period. This tender by the University of Edinburgh presents an opportunity for suppliers in the services industry, especially those offering property maintenance and compliance testing services. Businesses providing multi-trade services including handyman, joinery, plumbing, electrical, and other related services are well-suited to compete. The University aims to engage with a variety of suppliers through market research before finalizing the division of work. Interested parties should monitor the Public Contracts Scotland Tender website for the official tender publication. ## Notice The University of Edinburgh Accommodation, Catering & Events (ACE) is looking to appoint competent suppliers to deliver property maintenance and compliance testing services to our short lease properties. These short lease properties are owned by private landlords and rented to University students. ACE provide a full property management service to these properties. ACE currently manage a portfolio of 78 short lease properties on behalf of a variety of landlords, although this figure is subject to change. To support the maintenance and legal compliance requirements of this portfolio, we seek to appoint suppliers to deliver works/services in the following two areas, firstly Property Maintenance and secondly Legal Compliance and Certification. Interest from suppliers who can cover one or both requirements are welcome. At this point in time, the division of work has still to be determined. Within the requirement for Property Maintenance, it is expected a multi trade supplier, including as a minimum handyman, joinery, plumbing (routine and emergency jobs), electrical, gas and heating engineer, glazier, plasterer, locksmith, roofer and painter will be called upon to attend to the University's maintenance requirements, as and when required. This will include planned and reactive maintenance/repairs and also HMO remedial work, the supplier is therefore required to have familiarity with HMO requirements. Often work may be required to be completed within a 24-hour period, as a result of the tight turnaround in the properties. This will also include emergency repairs, which require a response within a 2-hour period. We require all trades to be available for routine call outs and out of hours/emergency call outs 365 days a year 24 hours a day. Within the requirement for Legal Compliance and Certification, ACE are looking to appoint a single supplier to provide annual safety checks required to meet our legal and regulatory standards. These include but are not restricted to the following: - Landlords Gas Safety Checks - Portable Appliance Testing - Electrical Installation Condition Reports - Emergency Light Testing - All L8 related standards - Fire alarm maintenance - Fire risk assessment - Fire equipment maintenance - Energy Performance Certificate - Asbestos Surveys - Boiler service. The University of Edinburgh plans to employ a variety of market engagement methods such as questionnaires as part of this market research. Your participation and submission of information is voluntary, and will not affect your ability to bid for the requirement once advertised, nor will it be considered as part of any evaluation. No supplier will be disadvantaged by not wishing to participate in any market research requests. If you wish to participate in any market engagement we may carry out, please email maria.dick@ed.ac.uk confirming your contact details. ### Lot Information Lot 1 This open tender will be published in due course on the Public Contracts Scotland Tender website. This is a different website to this website. Please ensure you are registered on the tender website which is free of charge to do so. https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html. The structure of the agreement is still to be determined. This may be a one or two lot agreement. Estimated value GBP 200000 over a four year period. ## Key Details | Field | Value | | --- | --- | | Publication source | Public Contracts Scotland | | Latest notice | https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUN507841 | | Notice type | OJEU - F1 - Prior Information Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Not Specified | | Procurement method details | Not specified | | Tender suitability | Not specified | | Awardee scale | Not specified | | All stages | Planning | ## Dates | Field | Value | | --- | --- | | Publication date | 19 Jun 2024 | | Submission deadline | Not specified | | Future notice date | 31 Jul 2024 | | Award date | Not specified | | Contract period | Not specified | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £200,000 | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Planned | | Lots status | Planned | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | UNIVERSITY OF EDINBURGH | | Locality | EDINBURGH | | Post town | Edinburgh | | Postcode | EH1 1HT | | Country | Scotland | | ITL 1 | TLM Scotland | | ITL 2 | TLM1 East Central Scotland | | ITL 3 | TLM13 City of Edinburgh | | Local authority | City of Edinburgh | | Electoral ward | City Centre | | Westminster constituency | Edinburgh East and Musselburgh | | Delivery location | TLM75 City of Edinburgh | ## CPV Codes ### Divisions - 50 - Repair and maintenance services ### Codes - 50000000 - Repair and maintenance services ## Release History - 19 Jun 2024 at 00:00 - Planning - OJEU - F1 - Prior Information Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUN507841 ## Documents - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUN507841 ACE Short Lease Property Maintenance and Compliance Testing Services - The University of Edinburgh Accommodation, Catering & Events (ACE) is looking to appoint competent suppliers to deliver property maintenance and compliance testing services to our short lease properties. These short lease properties are owned by private landlords and rented to University students. ACE provide a full property management service to these properties. ACE currently manage a portfolio of 78 short lease properties on behalf of a variety of landlords, although this figure is subject to change. To support the maintenance and legal compliance requirements of this portfolio, we seek to appoint suppliers to deliver works/services in the following two areas, firstly Property Maintenance and secondly Legal Compliance and Certification. Interest from suppliers who can cover one or both requirements are welcome. At this point in time, the division of work has still to be determined. Within the requirement for Property Maintenance, it is expected a multi trade supplier, including as a minimum handyman, joinery, plumbing (routine and emergency jobs), electrical, gas and heating engineer, glazier, plasterer, locksmith, roofer and painter will be called upon to attend to the University's maintenance requirements, as and when required. This will include planned and reactive maintenance/repairs and also HMO remedial work, the supplier is therefore required to have familiarity with HMO requirements. Often work may be required to be completed within a 24-hour period, as a result of the tight turnaround in the properties. This will also include emergency repairs, which require a response within a 2-hour period. We require all trades to be available for routine call outs and out of hours/emergency call outs 365 days a year 24 hours a day. Within the requirement for Legal Compliance and Certification, ACE are looking to appoint a single supplier to provide annual safety checks required to meet our legal and regulatory standards. These include but are not restricted to the following: - Landlords Gas Safety Checks - Portable Appliance Testing - Electrical Installation Condition Reports - Emergency Light Testing - All L8 related standards - Fire alarm maintenance - Fire risk assessment - Fire equipment maintenance - Energy Performance Certificate - Asbestos Surveys - Boiler service. The University of Edinburgh plans to employ a variety of market engagement methods such as questionnaires as part of this market research. Your participation and submission of information is voluntary, and will not affect your ability to bid for the requirement once advertised, nor will it be considered as part of any evaluation. No supplier will be disadvantaged by not wishing to participate in any market research requests. If you wish to participate in any market engagement we may carry out, please email maria.dick@ed.ac.uk confirming your contact details. ## Notice URLs - http:// - http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=769928 - https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000769928 - https://www.ed.ac.uk - https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000769928. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-r6ebe6-0000769928.json.