---
title: "Specialist archival folders & labels to RBGE"
ocid: "ocds-r6ebe6-0000770248"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000770248"
markdown_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000770248.md"
json_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000770248.json"
source: "Public Contracts Scotland"
current_stage: "Award"
buyer: "ROYAL BOTANIC GARDEN EDINBURGH"
published: "2024-08-14"
---

# Specialist archival folders & labels to RBGE

Buyer: ROYAL BOTANIC GARDEN EDINBURGH  
Current stage: Award  
OCID: ocds-r6ebe6-0000770248

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## Summary

The Royal Botanic Garden Edinburgh (RBGE) has concluded an open tender process for the supply of specialist archival folders and labels. The tender, identified as RBGE 2024 505, falls under the education category and is intended for delivery to RBGE in Edinburgh (UKM75). The contract has been awarded on 14th August 2024 to Rotadex Systems, an SME based in Birmingham, with a procurement stage of award and contract signifying its completion. The initial tender process was active until 8th July 2024, following an open procedure, and entailed the provision of three kinds of archival folders and two kinds of gummed labels, designed to specific material and finishing specifications.

This procurement presents significant opportunities for businesses specialising in archival supplies, particularly those capable of manufacturing bespoke paper goods. The successful award to Rotadex Systems highlights the potential for SMEs to secure significant contracts with public bodies such as RBGE. Businesses that possess capabilities in producing high-quality, custom archival materials and who can adhere to precise specifications stand to benefit from engaging in similar tenders. This contract demonstrates the public sector’s demand for tailored archival solutions, offering a pathway for niche manufacturers to expand their portfolios and establish strong client relationships with prestigious organisations.

## Notice

The Royal Botanic Garden Edinburgh (RBGE) has a need for the supply of specialist archival folders and labels. There are three kinds of folders required as well as two kinds of gummed labels.

### Lot Information

Lot 1

Genus folder - manilla Description: Manilla folders Material: Kendal Manilla Buff 315 gsm Size: 280 x 430 mm Finishing: Crease in 3 positions, trim and fold Species folder - cream parchment Description: Archival paper folders Material: Goatskin cream parchment, 160gsm SRA2 Size: 4 page 265 x 427 mm Finishing: Score, trim and fold Type folder - cream parchment with additional folds and red pantone strip Description: Type folders Material: Print pantone 485 one side on 125 gsm ivory buffered stock Size: Flat size 676 x 525 mm Finishing: Fold in 4 positions to give final size of 270 x 433 mm Printed with HERB. HORT. EDIN. Region labels Description: Pre-printed and pre-cut gummed labels on coloured paper Material: Size: Various (see Appendix for examples) Finishing: Printed with a set of values which will be supplied. Annotation slips Description: Pre-printed and pre-cut gummed labels on white paper Material: Size: Various (see Appendix for examples) Finishing: Printed with a set of values which will be supplied.

Options: As per operational need of RBGE.

Renewal: 24 Months.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Public Contracts Scotland |
| Latest notice | https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=AUG512055 |
| Notice type | PCS Notice - Website Contract Award Notice |
| Procurement type | Standard |
| Procurement category | Goods |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | Not specified |
| Awardee scale | SME |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 14 Aug 2024 |
| Submission deadline | 8 Jul 2024 |
| Future notice date | Not specified |
| Award date | 14 Aug 2024 |
| Contract period | Not specified |
| Recurrence | Year of 2029 |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Not specified |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | ROYAL BOTANIC GARDEN EDINBURGH |
| Locality | EDINBURGH |
| Post town | Edinburgh |
| Postcode | EH3 5LR |
| Country | Scotland |
| ITL 1 | TLM Scotland |
| ITL 2 | TLM1 East Central Scotland |
| ITL 3 | TLM13 City of Edinburgh |
| Local authority | City of Edinburgh |
| Electoral ward | Inverleith |
| Westminster constituency | Edinburgh North and Leith |
| Delivery location | TLM75 City of Edinburgh |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | ROTADEX SYSTEMS |

## CPV Codes

### Divisions

- 22 - Printed matter and related products

### Codes

- 22852000 - Folders

## Release History

- 14 Aug 2024 at 00:00 - Award - PCS Notice - Website Contract Award Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=AUG512055
- 24 Jun 2024 at 00:00 - Tender - PCS Notice - Website Contract Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUN508162

## Documents

- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN508162&idx=3
  1st July 2024 - RBGE-2024-505 Folders - Final ITT V2 - Update Process around Samples from RBGE
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN508162&idx=4
  1st July 2024 - RBGE-2024-505 Folders - Final ITT V2 - Update Process around Samples from RBGE
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN508162&idx=1
  26th June 2024 - RBGE-2024-505 Folders - Final ITT
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN508162&idx=2
  24th June 2024 - RBGE-2024-505 Folders - Final - Pric e
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUN508162
  Specialist archival folders & labels to RBGE - The Royal Botanic Garden Edinburgh (RBGE) has a need for the supply of specialist archival folders and labels. There are three kinds of folders required as well as two kinds of gummed labels.
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=AUG512055
  Specialist archival folders & labels to RBGE - The Royal Botanic Garden Edinburgh (RBGE) has a need for the supply of specialist archival folders and labels. There are three kinds of folders required as well as two kinds of gummed labels.

## Notice URLs

- http://
- http://www.publiccontractsscotland.gov.uk
- http://www.rbge.org.uk
- https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000770248

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000770248. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-r6ebe6-0000770248.json.