--- title: "Responsive Repairs and Planned Maintenance" ocid: "ocds-r6ebe6-0000776063" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000776063" markdown_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000776063.md" json_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000776063.json" source: "Public Contracts Scotland" current_stage: "Planning" buyer: "SANCTUARY HOUSING ASSOCIATION" published: "2024-08-23" --- # Responsive Repairs and Planned Maintenance Buyer: SANCTUARY HOUSING ASSOCIATION Current stage: Planning OCID: ocds-r6ebe6-0000776063 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000776063) [Download OCDS JSON](https://d3tenders.com/contract/ocds-r6ebe6-0000776063.json) ## Summary Sanctuary Housing Association is initiating a public procurement process for "Responsive Repairs and Planned Maintenance," targeting the housing and community amenities sector. The opportunity is currently in the planning stage, with critical dates including a Suppliers Day on 3rd September 2024, and market engagement sessions on 9th and 10th September 2024. This procurement covers tenanted properties, care homes, student accommodation, and supported living facilities across England and Scotland. The estimated combined service value exceeds GBP 50,000,000 per annum, making this a substantial opportunity divided into smaller geographical lots. Formal bids are anticipated to be requested in early October, with the contract award expected in early January 2025 and a commencement date of 1st April 2025. This tender offers substantial growth opportunities for businesses, particularly those specialising in responsive maintenance/repairs, disrepair, voids, damp and mould services. Generalist suppliers capable of covering the full range of required disciplines are encouraged to participate. Sub-contracting is permitted, allowing smaller businesses to be part of the larger framework. Companies with expertise in housing maintenance and repair, particularly those familiar with the National Housing Association Schedule of Rates (SOR) 7.1, stand to benefit significantly. Formal engagement with Crown Commercial Services ensures a structured procurement process, enhancing business prospects across the regions covered by the tender. ## Notice OVERVIEW Sanctuary Housing Association have a requirement for responsive maintenance/repairs, disrepair, voids, planned maintenance, damp and mould services. We will be seeking a range of suppliers to cover tenanted properties, care homes, student accommodation and supported living facilities across England and Scotland. It is envisaged that the combined service value will be in excess of GBP 50,000,000 per annum. This will be divided into smaller geographical lots. Bids will be sought from generalist suppliers who will be able to provide the full range of disciplines set out below. Sub-contracting will be permitted under the contract. In is envisaged that pricing will be predicated on National Housing Association Schedule of Rates (SOR) 7.1 MARKET ENGAGEMENT In Partnership with Crown Commercial Services, The Group is planning early engagement with the market via a Suppliers Day on 3rd September, to be conducted via Microsoft Teams. Timings will be confirmed nearer the day. If you are interested in attending this online event, please send an email to group.procurement@sanctuary.co.uk with Subject Line "Responsive Repairs Market Engagement 2024", no later than 30th August. Further details and invitations will then be provided to you. Your email must clearly state: the name of your organisation, email address and contact details for the individual(s) who will be participating in the market engagement event. Further individual/bookable sessions will be held on 9th and 10th September. Further details of these will be provided following the event on 3rd September. Sanctuary Housing Association also welcomes written feedback from potential suppliers. Please submit feedback using the form provided to group.procurement@sanctuary.co.uk SANCTUARY HOUSING ASSOCIATION Sanctuary Housing Association are a not-for-profit housing association, providing homes and care for more than 250,000 people in England and Scotland. Every penny made is reinvested in improving homes and services, building new affordable homes and investing in communities. Sanctuary is driven by their charitable and social purpose and values. Sanctuary work as one team, made up of over 13,500 people across England and Scotland. Sanctuary manages more than 105,000 homes, 115 residential care homes, 650 supported housing schemes and more than 10,000 student rooms. Further information on Sanctuary can be found at http://www.sanctuary.co.uk/ ### Lot Information Lot 1 THE PROCESS Sanctuary intend to conduct a further competition to enable contract commencement on 1st April 2025. Sanctuary will be conducting formal bids under the Crown Commercial Service (CCS) Dynamic Purchasing System (DPS), specifically via the RM6241 Housing Maintenance & Repair DPS. It is expected that formal bids under the DPS will be requested early October with contract award being early January 2025. It is vital that you join the Housing Maintenance DPS if you wish to be considered for this opportunity, please see details on how to onboard below: - follow the link to the DPS marketplace and scroll down to the Housing maintenance and repairs DPS - select 'access as supplier' and follow the steps to create an account, and then you will be taken to the selection questionnaire - Suppliers should then follow the instructions to register on the system and complete all required documents. Completion is expected to take little more than a working day for many suppliers, including the new FVRA (Financial assessment) sheet - CCS will then assess each submission and will either approve, reach out for further information or reject an application. Reasoning for any rejection will be given. Registration can take a number of weeks and you are advised to submit any application as early as possible. Please note, whilst we are unable at this stage to provide specific filter breakdowns to determine whether you will be shortlisted for this opportunity, we will be in touch as soon as we have further clarity. In the meantime, please complete the DPS questionnaire with all services as an organisation you can deliver. For the avoidance of doubt, this is being procured via the RM6241 Housing Maintenance & Repair DPS. There will be an additional requirement to register on the relevant e-tendering portal once this has been decided and further details will be provided. Please note that there will also be a requirement for any successful to supplier to hold a current SSIP accreditation. If you have any questions about the DPS please contact rm6241housing@crowncommercial.gov.uk.. Initial contract period 1/4/2025 to 31/3/2030 with a maximum of two extension periods of 12 months each. FTS Notice: https://www.find-tender.service.gov.uk/Notice/027107-2024 ## Key Details | Field | Value | | --- | --- | | Publication source | Public Contracts Scotland | | Latest notice | https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=AUG512762 | | Notice type | OJEU - F1 - Prior Information Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Not Specified | | Procurement method details | Not specified | | Tender suitability | Not specified | | Awardee scale | Not specified | | All stages | Planning | ## Dates | Field | Value | | --- | --- | | Publication date | 23 Aug 2024 | | Submission deadline | Not specified | | Future notice date | 1 Oct 2024 | | Award date | Not specified | | Contract period | Not specified | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £250,000,000 | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Planned | | Lots status | Planned | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | SANCTUARY HOUSING ASSOCIATION | | Locality | WORCESTER | | Post town | Worcester | | Postcode | WR1 3ZQ | | Country | England | | ITL 1 | TLG West Midlands (England) | | ITL 2 | TLG1 Herefordshire, Worcestershire and Warwickshire | | ITL 3 | TLG12 Worcestershire CC | | Local authority | Worcester | | Electoral ward | Cathedral | | Westminster constituency | Worcester | | Delivery location | Not specified | ## CPV Codes ### Divisions - 50 - Repair and maintenance services ### Codes - 50700000 - Repair and maintenance services of building installations ## Release History - 23 Aug 2024 at 00:00 - Planning - OJEU - F1 - Prior Information Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=AUG512762 ## Documents - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=AUG512762 Responsive Repairs and Planned Maintenance - OVERVIEW Sanctuary Housing Association have a requirement for responsive maintenance/repairs, disrepair, voids, planned maintenance, damp and mould services. We will be seeking a range of suppliers to cover tenanted properties, care homes, student accommodation and supported living facilities across England and Scotland. It is envisaged that the combined service value will be in excess of GBP 50,000,000 per annum. This will be divided into smaller geographical lots. Bids will be sought from generalist suppliers who will be able to provide the full range of disciplines set out below. Sub-contracting will be permitted under the contract. In is envisaged that pricing will be predicated on National Housing Association Schedule of Rates (SOR) 7.1 MARKET ENGAGEMENT In Partnership with Crown Commercial Services, The Group is planning early engagement with the market via a Suppliers Day on 3rd September, to be conducted via Microsoft Teams. Timings will be confirmed nearer the day. If you are interested in attending this online event, please send an email to group.procurement@sanctuary.co.uk with Subject Line "Responsive Repairs Market Engagement 2024", no later than 30th August. Further details and invitations will then be provided to you. Your email must clearly state: the name of your organisation, email address and contact details for the individual(s) who will be participating in the market engagement event. Further individual/bookable sessions will be held on 9th and 10th September. Further details of these will be provided following the event on 3rd September. Sanctuary Housing Association also welcomes written feedback from potential suppliers. Please submit feedback using the form provided to group.procurement@sanctuary.co.uk SANCTUARY HOUSING ASSOCIATION Sanctuary Housing Association are a not-for-profit housing association, providing homes and care for more than 250,000 people in England and Scotland. Every penny made is reinvested in improving homes and services, building new affordable homes and investing in communities. Sanctuary is driven by their charitable and social purpose and values. Sanctuary work as one team, made up of over 13,500 people across England and Scotland. Sanctuary manages more than 105,000 homes, 115 residential care homes, 650 supported housing schemes and more than 10,000 student rooms. Further information on Sanctuary can be found at http://www.sanctuary.co.uk/ ## Notice URLs - http:// - http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=776063 - http://www.sanctuary.co.uk/ - https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000776063 - https://www.find-tender.service.gov.uk/Notice/027107-2024 - https://www.sanctuary.co.uk ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000776063. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-r6ebe6-0000776063.json.