---
title: "Provision of a Sundry Debtors System"
ocid: "ocds-r6ebe6-0000776210"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000776210"
markdown_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000776210.md"
json_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000776210.json"
source: "Public Contracts Scotland"
current_stage: "Award"
buyer: "SOUTH LANARKSHIRE COUNCIL"
published: "2024-09-06"
---

# Provision of a Sundry Debtors System

Buyer: SOUTH LANARKSHIRE COUNCIL  
Current stage: Award  
OCID: ocds-r6ebe6-0000776210

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## Summary

South Lanarkshire Council has completed the award stage of the procurement process for the "Provision of a Sundry Debtors System," classified under the industry category of General Public Services. The system, which is critical for issuing and collecting invoices worth over GBP 100m annually, is already integrated within the Council's operations. Civica UK Limited, a large-scale supplier based in London, has been awarded the contract valued at approximately GBP 172,870.72. The contract was signed on 26th August 2024 and will last for five years with a possible extension of an additional five years. The procurement method was a limited award without prior publication, justified by the need for technical compatibility, ensuring the system remains seamlessly integrated with existing Council resources, located primarily in Hamilton, UKM95.

This tender presents excellent growth opportunities for businesses specialising in financial or public service software solutions, especially those capable of implementing or maintaining complex invoicing systems. With the integrated system's reliance on continuous support, companies offering complementary services or advanced technical solutions could establish long-term relationships with local councils and similar public sector organisations. Civica UK Limited's involvement suggests that large, technically specialised firms are well-suited for such projects, highlighting the need for strong technical expertise and the ability to manage large-scale financial operations effectively.

## Notice

The system issues invoices for a wide range of services, including Home Care, Housing capital repairs, Commercial rent and charges to other local authorities and third-party organisations. The system is used by over 500 members of staff across every Council resource and is used to issue and collect invoices over GBP 100m annually for the Council and partners including Seemis and South Lanarkshire Leisure and Culture Trust SCIO.

### Lot Information

Lot 1

Negotiated procedure for the provision of a sundry debtors system. Contract length is 5 years with the option to extend for a further 5 years. System is fully integrated so falls under the category of technical compatibility.

### Procurement Information

Competition was absent for technical reasons as the system is already fully integrated into the Council's systems. A change of system would be very costly and time consuming which will not provide best value for the Council.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Public Contracts Scotland |
| Latest notice | https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP513762 |
| Notice type | PCS Notice - Website Contract Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Limited |
| Procurement method details | Award procedure without prior publication of a call for competition |
| Tender suitability | Not specified |
| Awardee scale | Large |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 6 Sep 2024 |
| Submission deadline | Not specified |
| Future notice date | Not specified |
| Award date | 26 Aug 2024 |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | £172,870 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Not specified |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | SOUTH LANARKSHIRE COUNCIL |
| Locality | HAMILTON |
| Post town | Motherwell |
| Postcode | ML3 0AA |
| Country | Scotland |
| ITL 1 | TLM Scotland |
| ITL 2 | TLM9 Southern Scotland |
| ITL 3 | TLM95 South Lanarkshire |
| Local authority | South Lanarkshire |
| Electoral ward | Hamilton North and East |
| Westminster constituency | Hamilton and Clyde Valley |
| Delivery location | TLM95 South Lanarkshire |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | CIVICA |

## CPV Codes

### Divisions

- 72 - IT services: consulting, software development, Internet and support

### Codes

- 72268000 - Software supply services

## Release History

- 6 Sep 2024 at 00:00 - Award - PCS Notice - Website Contract Award Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP513762

## Documents

- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP513762
  Provision of a Sundry Debtors System - The system issues invoices for a wide range of services, including Home Care, Housing capital repairs, Commercial rent and charges to other local authorities and third-party organisations. The system is used by over 500 members of staff across every Council resource and is used to issue and collect invoices over GBP 100m annually for the Council and partners including Seemis and South Lanarkshire Leisure and Culture Trust SCIO.

## Notice URLs

- http://
- http://www.southlanarkshire.gov.uk
- https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000776210

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000776210. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-r6ebe6-0000776210.json.