---
title: "Cleaning Services - HIE Lochgilphead Office"
ocid: "ocds-r6ebe6-0000777452"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000777452"
markdown_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000777452.md"
json_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000777452.json"
source: "Public Contracts Scotland"
current_stage: "Award"
buyer: "HIGHLANDS AND ISLANDS ENTERPRISE"
published: "2024-11-11"
---

# Cleaning Services - HIE Lochgilphead Office

Buyer: HIGHLANDS AND ISLANDS ENTERPRISE  
Current stage: Award  
OCID: ocds-r6ebe6-0000777452

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## Summary

Highlands and Islands Enterprise (HIE) has completed an open procurement process for providing cleaning services at the HIE Lochgilphead Office, located at Kilmory Industrial Estate, Lochgilphead, Argyll, PA31 8SH. The contract was awarded to ALLAN INGRAM INDUSTRIAL CLEANING SERVICES LTD on 11 November 2024, and the initial two-year contract period runs from 9 December 2024 to 8 December 2026, with options for two further one-year extensions, potentially extending the contract to December 2028. The procurement process was competitive and included criteria such as compliance with safety, sustainability, and efficiency standards. The procurement stage is now complete, transitioning to the award and active stages.

This tender presents significant opportunities for businesses in the cleaning services industry, particularly those specialising in office maintenance, sanitary provision, and compliance tasks such as legionella and fire safety. Small and medium-sized enterprises (SMEs) with experience in routine and periodic cleaning, as well as sanitary servicing, are especially well-suited for this contract. Businesses willing to operate in the UKM63 region, specifically the Lochgilphead area, would benefit from potential contract extensions and modifications in response to varying occupancy levels and strategic requirements. This contract's value, estimated at £80,000 for the maximum four-year duration, also underscores the substantial business growth potential for the winning contractor.

## Notice

Highlands and Islands Enterprise (HIE) has awarded a contract to a single supplier to provide cleaning services to HIE Lochgilphead office. The initial 2 year contract has a start date of 09/12/2024 and end date of 08/12/2026. HIE has the option to extend it by two one-year extension (2+1+1)

### Lot Information

Lot 1

The value used in II.1.7 and V.2.4 is the estimated total value over the maximum contract duration of 4 years.. Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulations 8, 9 and 10 of The Procurement (Scotland) Regulations 2016.

Options: Description of options: HIE may modify this contract with regard to demand and budgetary availability or where HIE's strategic focus changes as a result of changes in Scottish Government policy or as a result of a direction given to them by the Scottish Government. This may result in amendments to requirements under the contract including but not limited to: Changes in occupancy level that require increased or reduced services, for example third party tenants occupying or vacating space. Change in lease agreements requiring increased or reduced services or resulting in no further services required. Services required at additional buildings/sites in the Lochgilphead area. Increase or decrease tasks type or frequency, for example to meet additional hygiene measures.

Renewal: HIE reserves the right to retender these services at the expiry of this contract.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Public Contracts Scotland |
| Latest notice | https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=NOV518088 |
| Notice type | PCS Notice - Website Contract Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | Not specified |
| Awardee scale | SME |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 11 Nov 2024 |
| Submission deadline | 7 Oct 2024 |
| Future notice date | Not specified |
| Award date | 11 Nov 2024 |
| Contract period | Not specified |
| Recurrence | December 2028. |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | £80,000 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Not specified |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | HIGHLANDS AND ISLANDS ENTERPRISE |
| Locality | INVERNESS |
| Post town | Inverness |
| Postcode | IV2 5NA |
| Country | Scotland |
| ITL 1 | TLM Scotland |
| ITL 2 | TLM2 Highlands and Islands |
| ITL 3 | TLM20 Highlands and Islands |
| Local authority | Highland |
| Electoral ward | Inverness South |
| Westminster constituency | Inverness, Skye and West Ross-shire |
| Delivery location | TLM63 Lochaber, Skye and Lochalsh, Arran and Cumbrae, and Argyll and Bute |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | ALLAN INGRAM INDUSTRIAL CLEANING SERVICES |

## CPV Codes

### Divisions

- 90 - Sewage, refuse, cleaning and environmental services

### Codes

- 90910000 - Cleaning services

## Release History

- 11 Nov 2024 at 00:00 - Award - PCS Notice - Website Contract Award Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=NOV518088
- 16 Sep 2024 at 00:00 - Tender - PCS Notice - Website Contract Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP514361

## Documents

- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=SEP514361&idx=10
  16th September 2024 - Forms for Signature
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=SEP514361&idx=11
  16th September 2024 - Pricing Schedule
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=SEP514361&idx=12
  16th September 2024 - T&Cs
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=SEP514361&idx=1
  16th September 2024 - Appendix 1 - Detailed Scope
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=SEP514361&idx=2
  16th September 2024 - Appendix 2 - Tasks and Frequencies
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=SEP514361&idx=3
  16th September 2024 - Appendix 3 - Legionella and Fire Safety
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=SEP514361&idx=4
  16th September 2024 - Appendix 4 - Floor Plan
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=SEP514361&idx=5
  16th September 2024 - Appendix 5 - Annual Return template
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=SEP514361&idx=6
  16th September 2024 - Scope of Requirements and Guidance
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=SEP514361&idx=7
  16th September 2024 - Response Form
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=SEP514361&idx=8
  16th September 2024 - CB Selection Menu
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=SEP514361&idx=9
  16th September 2024 - Cyber Security Questionnaire
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP514361
  Cleaning Services - HIE Lochgilphead Office - HIE requires a competent and professional cleaning contractor to provide a comprehensive cleaning service throughout the premises at The Enterprise Centre (HIE Lochgilphead Office), Kilmory Industrial Estate, Lochgilphead, Argyll, PA31 8SH, delivered in a safe, compliant, sustainable and efficient manner. Key requirements include: Routine cleaning of office accommodation, meeting rooms, kitchens, toilets and shower areas. Periodic cleaning, including window cleaning. Sanitary provision. Compliance tasks including legionella and fire safety.
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=NOV518088
  Cleaning Services - HIE Lochgilphead Office - Highlands and Islands Enterprise (HIE) has awarded a contract to a single supplier to provide cleaning services to HIE Lochgilphead office. The initial 2 year contract has a start date of 09/12/2024 and end date of 08/12/2026. HIE has the option to extend it by two one-year extension (2+1+1)

## Notice URLs

- http://
- http://www.hie.co.uk
- http://www.publiccontractsscotland.gov.uk
- https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000777452
- https://www.scotcourts.gov.uk/the-courts/court-locations/inverness-sheriff-court-and-justice-of-the-peace-court

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000777452. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-r6ebe6-0000777452.json.