--- title: "Cloud Based Computerized Maintenance Management System" ocid: "ocds-r6ebe6-0000778124" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000778124" markdown_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000778124.md" json_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000778124.json" source: "Public Contracts Scotland" current_stage: "Planning" buyer: "NATIONAL LIBRARY OF SCOTLAND" published: "2024-09-16" --- # Cloud Based Computerized Maintenance Management System Buyer: NATIONAL LIBRARY OF SCOTLAND Current stage: Planning OCID: ocds-r6ebe6-0000778124 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000778124) [Download OCDS JSON](https://d3tenders.com/contract/ocds-r6ebe6-0000778124.json) ## Summary The National Library of Scotland, located in Edinburgh (George IV Bridge, EH1 1EW), is currently in the planning stage for a procurement exercise to acquire a Cloud Based Computerized Maintenance Management System (CMMS). This system is intended to include service desk capabilities and must be compatible with tablet devices and able to seamlessly integrate with SFG20 via API. The Library's current contract for a similar system (ShireSystem’s cloud-based Pirana) will end in May 2025, and a new CMMS system is anticipated to commence by March 2025, running for a period of 5 to 10 years. The procurement exercise is part of the Recreation, Culture, and Religion industry category and aims to demonstrate commercial "Best Value" and positive working relationships. This tender presents a significant opportunity for businesses specialising in cloud-based maintenance management software, particularly those capable of providing systems that integrate smoothly with existing standards such as SFG20. Companies offering innovative solutions, particularly those with expertise in service desk capabilities and tablet compatibility, stand to benefit. The National Library is currently seeking feedback from the industry to identify best practices and refine their procurement strategy, fostering a competitive and accommodating tender environment. Engagement in this process allows businesses to influence the tender strategy and tailor offerings to meet the Library’s specific needs, potentially securing a long-term contract valued at approximately £150,000 GBP. ## Notice The National Library of Scotland ("the Library") is planning a procurement exercise for a cloud based Computerized Maintenance Management System (CMMS) that includes service desk capabilities. The system must be compatible with tablet devices and able to integrate seamlessly with SFG20 via API. At this point the Library is seeking feedback from the industry to determine best practice in providing the appropriate product to deliver on the Library's requirements. The Library requires to demonstrate not only commercial "Best Value", but also acknowledge the importance for structured, open and positive working relationships that will deliver a positive experience for all involved. The Library currently uses ShireSystem's cloud base Pirana and the contract is coming to an end in May 2025. It is anticipated that a new CMMS system will be required to replace the old one by March 2025 and will run for 5 - 10 years. ### Lot Information Lot 1 The National Library of Scotland ("the Library") is planning a procurement exercise for a cloud based Computerized Maintenance Management System (CMMS) that includes service desk capabilities. The system must be compatible with tablet devices and able to integrate seamlessly with SFG20 via API. At this point the Library is seeking feedback from the industry to determine best practice in providing the appropriate product to deliver on the Library's requirements. The Library requires to demonstrate not only commercial "Best Value", but also acknowledge the importance for structured, open and positive working relationships that will deliver a positive experience for all involved. The Library currently uses ShireSystem's cloud base Pirana and the contract is coming to an end in May 2025. It is anticipated that a new CMMS system will be required to replace the old one by March 2025 and will run for 5 - 10 years.. Please note this Notice is not a Call for Competition. Any future opportunities related to this requirement may be published on Public Contracts Scotland (PCS). By issuing this Request for Information (RFI), the Library does not make any commitment to procure any of the stated services. No other tender documentation is available at this time. ## Key Details | Field | Value | | --- | --- | | Publication source | Public Contracts Scotland | | Latest notice | https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP514330 | | Notice type | OJEU - F1 - Prior Information Notice | | Procurement type | Standard | | Procurement category | Goods | | Procurement method | Not Specified | | Procurement method details | Not specified | | Tender suitability | Not specified | | Awardee scale | Not specified | | All stages | Planning | ## Dates | Field | Value | | --- | --- | | Publication date | 16 Sep 2024 | | Submission deadline | Not specified | | Future notice date | 20 Dec 2024 | | Award date | Not specified | | Contract period | Not specified | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £150,000 | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Planned | | Lots status | Planned | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | NATIONAL LIBRARY OF SCOTLAND | | Locality | EDINBURGH | | Post town | Edinburgh | | Postcode | EH1 1EW | | Country | Scotland | | ITL 1 | TLM Scotland | | ITL 2 | TLM1 East Central Scotland | | ITL 3 | TLM13 City of Edinburgh | | Local authority | City of Edinburgh | | Electoral ward | City Centre | | Westminster constituency | Edinburgh East and Musselburgh | | Delivery location | TLM75 City of Edinburgh | ## CPV Codes ### Divisions - 48 - Software package and information systems ### Codes - 48100000 - Industry specific software package ## Release History - 16 Sep 2024 at 00:00 - Planning - OJEU - F1 - Prior Information Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP514330 ## Documents - https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=SEP514330&idx=1 16th September 2024 - PIN - Request for Information - to be completed and returned to n.brown@nls.uk - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP514330 Cloud Based Computerized Maintenance Management System - The National Library of Scotland ("the Library") is planning a procurement exercise for a cloud based Computerized Maintenance Management System (CMMS) that includes service desk capabilities. The system must be compatible with tablet devices and able to integrate seamlessly with SFG20 via API. At this point the Library is seeking feedback from the industry to determine best practice in providing the appropriate product to deliver on the Library's requirements. The Library requires to demonstrate not only commercial "Best Value", but also acknowledge the importance for structured, open and positive working relationships that will deliver a positive experience for all involved. The Library currently uses ShireSystem's cloud base Pirana and the contract is coming to an end in May 2025. It is anticipated that a new CMMS system will be required to replace the old one by March 2025 and will run for 5 - 10 years. ## Notice URLs - http:// - http://www.nls.uk - http://www.publiccontractsscotland.gov.uk - http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=778124 - https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000778124 ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000778124. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-r6ebe6-0000778124.json.