---
title: "USD Fleet & Central Print Procurement"
ocid: "ocds-r6ebe6-0000778947"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000778947"
markdown_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000778947.md"
json_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000778947.json"
source: "Public Contracts Scotland"
current_stage: "Award"
buyer: "UNIVERSITY OF EDINBURGH"
published: "2024-09-27"
---

# USD Fleet & Central Print Procurement

Buyer: UNIVERSITY OF EDINBURGH  
Current stage: Award  
OCID: ocds-r6ebe6-0000778947

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## Summary

The University of Edinburgh has completed the procurement process for the "USD Fleet & Central Print Procurement" project within the education industry category. This tender, facilitated through an open procedure, aimed to reduce the University's fleet of Multi-Function Devices (MFDs) over the next five years, supporting sustainability goals. A direct award was made to Xerox (UK) Limited, leveraging the Scottish Government Framework for Managed Print Solutions. Key dates include the contract signing on 13 September 2024, with various stages of implementation scheduled until the end of the term, focusing on reducing expenditure and aligning with the University's strategic objectives.

This tender offers significant business growth opportunities, particularly for companies specialising in managed print solutions, device remanufacturing, and sustainability-focused services. Large enterprises with the capacity to handle significant contracts, such as Xerox, are well-suited to compete in such procurements. Furthermore, businesses capable of providing software support, such as Papercut, may find additional opportunities for collaboration and service provision as part of the evolving technological needs of the University of Edinburgh.

## Notice

The University's future strategy in relation to the printing service, as approved by the Senior Leadership Team (SLT), intention is to reduce the fleet of devices over the contract term, incorporating a remanufacturing process to support the University's sustainability objectives. This decision aligns with the broader recognition within the higher education sector, including the University of Edinburgh, of significant challenges affecting expenditure. During the May University Executive meeting, a commitment was made to achieve substantial reductions in all types of expenditure, including the non-pay core budget, over the next five-year planning period. One area identified for cost savings is the reduction of the fleet of Multi-Function Devices (MFDs). Consequently, the University has decided to move forward with a Direct Award to Xerox, utilising the Scottish Government Framework for the Provision of Managed Print Solutions (SP-21-046).

### Lot Information

Lot 1

This decision is based on the University's strategic plan to downsize its fleet of MFDs over the next five years, with immediate implementation. The phased reduction strategy involves retaining a select portion of existing devices until they reach the end of their service life. The downsizing will be carried out in a staggered manner over the next three years, ultimately reducing the fleet to half of its original size by the conclusion of the contract. This approach ensures a gradual transition, minimising disruption to University's operations while allowing time to assess the institution's evolving technological needs.

Options: It is anticipated that the University of Edinburgh may request Papercut software support (and possibly new licensing requirements) from 1st April 2025 until the completion date, there are currently no contractual commitment is hereby given. Any requirement will be formally agreed at the applicable time. Additional devices may be added to the in line with the contract over the term.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Public Contracts Scotland |
| Latest notice | https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP515037 |
| Notice type | PCS Notice - Website Contract Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | Not specified |
| Awardee scale | Large |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 27 Sep 2024 |
| Submission deadline | Not specified |
| Future notice date | Not specified |
| Award date | 13 Sep 2024 |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | £2,355,582 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Not specified |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | UNIVERSITY OF EDINBURGH |
| Locality | EDINBURGH |
| Post town | Edinburgh |
| Postcode | EH1 1HT |
| Country | Scotland |
| ITL 1 | TLM Scotland |
| ITL 2 | TLM1 East Central Scotland |
| ITL 3 | TLM13 City of Edinburgh |
| Local authority | City of Edinburgh |
| Electoral ward | City Centre |
| Westminster constituency | Edinburgh East and Musselburgh |
| Delivery location | Not specified |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | XEROX (UK |

## CPV Codes

### Divisions

- 79 - Business services: law, marketing, consulting, recruitment, printing and security

### Codes

- 79820000 - Services related to printing

## Release History

- 27 Sep 2024 at 00:00 - Award - PCS Notice - Website Contract Award Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP515037

## Documents

- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP515037
  USD Fleet & Central Print Procurement - The University's future strategy in relation to the printing service, as approved by the Senior Leadership Team (SLT), intention is to reduce the fleet of devices over the contract term, incorporating a remanufacturing process to support the University's sustainability objectives. This decision aligns with the broader recognition within the higher education sector, including the University of Edinburgh, of significant challenges affecting expenditure. During the May University Executive meeting, a commitment was made to achieve substantial reductions in all types of expenditure, including the non-pay core budget, over the next five-year planning period. One area identified for cost savings is the reduction of the fleet of Multi-Function Devices (MFDs). Consequently, the University has decided to move forward with a Direct Award to Xerox, utilising the Scottish Government Framework for the Provision of Managed Print Solutions (SP-21-046).

## Notice URLs

- http://
- http://www.ed.ac.uk
- https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000778947

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000778947. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-r6ebe6-0000778947.json.