--- title: "PROC-24-2482 Forensic Services Core Operating System (COS)" ocid: "ocds-r6ebe6-0000780018" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000780018" markdown_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000780018.md" json_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000780018.json" source: "Public Contracts Scotland" current_stage: "Tender" buyer: "SCOTTISH POLICE AUTHORITY" published: "2025-10-28" --- # PROC-24-2482 Forensic Services Core Operating System (COS) Buyer: SCOTTISH POLICE AUTHORITY Current stage: Tender OCID: ocds-r6ebe6-0000780018 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000780018) [Download OCDS JSON](https://d3tenders.com/contract/ocds-r6ebe6-0000780018.json) ## Summary The Scottish Police Authority is currently in the planning stage of the procurement process for their "Forensic Services Core Operating System 2024." This initiative falls under the public order and safety industry category and is located in Glasgow, region UKM82. The procurement process was initiated with the release of a Prior Information Notice (PIN) issued on 10th October 2024, and Request for Information (RFI) responses are expected to be submitted by 5pm on Friday, 1st November 2024. This is a preliminary step aiming to gather market insights before proceeding to a tender exercise scheduled for some time in 2025. This tender presents significant business growth opportunities for companies specialising in forensic technology systems and related software solutions. The project seeks contributions from businesses experienced in the delivery and management of core operating systems. Suppliers with expertise in CPV codes 48000000, 72222300, 72267100, and 72311100 are particularly well-suited to participate. Engaging with this procurement process can provide visibility, strategic partnerships, and potential long-term contracts with the Scottish Police Authority, fostering enhanced business expansion and sector influence. ## Notice The Authority is seeking to appoint a Contractor for the provision, delivery and implementation of a Forensic Services Core Operating System (COS). ### Lot Information Lot 1 The Authority is seeking to appoint a Contractor for the provision, delivery and implementation of a Forensic Services Core Operating System (COS). The Contract Period will be for a minimum of eight (8) years with the option, held solely at the Authority's discretion, to extend for a further period of two (2) twenty-four (24) month periods (8 years + 2 + 2) up to twelve (12) years in total. The actual commencement date of the Contract will not be known until Contract Award. Forensic Services requires an effective case, evidence and laboratory information management system which allows our people to focus on the specialist forensic and support activity required for delivery of examination outcomes in timeframes which bring real value for our criminal justice partners and the wider Scottish public. The scope includes implementation services, including support with significant data migration from existing Tier 1 systems, as well as ongoing support and maintenance. This procurement is for a new Forensic Services Core Operating System. Further information is provided within the ITP document, available on PCS-T. Options: Police Scotland reserve the right to purchase additional goods and services which offer ongoing improvements to the operational solution and to cater for the emergence of new and evolving technologies which could enhance the solution and/or the provision of the Services. Any such changes will be progressed through the Contract Variation process in accordance with Regulation 72 of the Public Contract (Scotland) Regulations 2015. Renewal: A period of two (2) twenty-four (24) month periods (8 years + 2 + 2) up to twelve (12) years in total. ## Key Details | Field | Value | | --- | --- | | Publication source | Public Contracts Scotland | | Latest notice | https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=OCT542187 | | Notice type | OJEU - F2 - Contract Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Selective | | Procurement method details | Competitive procedure with negotiation | | Tender suitability | Not specified | | Awardee scale | Not specified | | All stages | Planning, Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 28 Oct 2025 | | Submission deadline | 27 Nov 2025 | | Future notice date | 1 May 2025 | | Award date | Not specified | | Contract period | Not specified | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | Not specified | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Active | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | SCOTTISH POLICE AUTHORITY | | Locality | GLASGOW | | Post town | Glasgow | | Postcode | G51 1DZ | | Country | Scotland | | ITL 1 | TLM Scotland | | ITL 2 | TLM3 West Central Scotland | | ITL 3 | TLM32 Glasgow City | | Local authority | Glasgow City | | Electoral ward | Govan | | Westminster constituency | Glasgow South West | | Delivery location | TLM Scotland | ## CPV Codes ### Divisions - 48 - Software package and information systems - 72 - IT services: consulting, software development, Internet and support ### Codes - 48000000 - Software package and information systems - 72222300 - Information technology services - 72267100 - Maintenance of information technology software - 72268000 - Software supply services - 72311100 - Data conversion services ## Release History - 28 Oct 2025 at 00:00 - Tender - OJEU - F2 - Contract Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=OCT542187 - 10 Oct 2024 at 00:00 - Planning - OJEU - F1 - Prior Information Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=OCT516008 ## Documents - https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=OCT516008&idx=2 4th November 2024 - Please see attached Questions and Answers previously uploaded in the question and answer section. - https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=OCT516008&idx=1 10th October 2024 - RFI - Market Sounding Document - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=OCT516008 Forensic Services Core Operating System 2024 - This Prior Information Notice is being used by Police Scotland to issue a Request for Information (RFI) for SPA Forensic Services Core Operating System. It is expected that the RFI will result in a future tender exercise, with a timescale for that yet to be fully defined, though expected within 2025. Please see attached document for further information. - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=OCT542187 PROC-24-2482 Forensic Services Core Operating System (COS) - The Authority is seeking to appoint a Contractor for the provision, delivery and implementation of a Forensic Services Core Operating System (COS). ## Notice URLs - http:// - http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343 - http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363 - http://www.spa.police.uk - https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000780018 - https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/ - https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=807876 - https://www.publictendersscotland.publiccontractsscotland.gov.uk ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000780018. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-r6ebe6-0000780018.json.