---
title: "Estates Asset Management System"
ocid: "ocds-r6ebe6-0000781400"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000781400"
markdown_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000781400.md"
json_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000781400.json"
source: "Public Contracts Scotland"
current_stage: "Planning"
buyer: "SCOTTISH POLICE AUTHORITY"
published: "2024-11-05"
---

# Estates Asset Management System

Buyer: SCOTTISH POLICE AUTHORITY  
Current stage: Planning  
OCID: ocds-r6ebe6-0000781400

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[Download OCDS JSON](https://d3tenders.com/contract/ocds-r6ebe6-0000781400.json)

## Summary

The Scottish Police Authority is initiating a procurement process for an Estates Asset Management System. This tender falls under the Public Order and Safety industry category, with the main procurement category being goods. The process is currently at the planning stage, with an anticipated future notice date of 26th November 2024. The required system is intended for use in Glasgow, UKM region, and involves modernising a large and diverse property estate comprising over 450,000 m² across more than 300 locations. The system will be a Public or Private Cloud Estate & Property Management System, designed to manage Police Scotland's operational and commercial property portfolio effectively and efficiently.

This tender provides significant business growth opportunities, especially for companies specialising in cloud-based asset management solutions and property management systems. Businesses with expertise in incremental and modular system implementations will be well-suited to compete. Given the strategic importance of the estate, the selected provider must deliver a system that ensures operational, statutory, and cost-effective management of Police Scotland's assets. The contract value is estimated at GBP 320,000, making it a lucrative opportunity for businesses capable of meeting the comprehensive and sophisticated requirements set out by the Scottish Police Authority.

## Notice

The Scottish Police Authority (known as the "the Authority") has a requirement for a PASF Public or Private Cloud Estate & Property Management System. The Authority has one of the largest and most diverse property estates in Scotland comprising more than 450,000 m2 and more than 300 locations. The estate is in need of significant modernisation and to facilitate this we are looking to upgrade our estate management functionality. Police Scotland is seeking an asset management database system capable of supporting the fullest functionality across a wide range of asset management activities. It needs to be capable of being implemented in an incremental, modular way to reflect Police Scotland's priorities. The system is expected to hold a full record of Police Scotland's ownership including leased-in assets and be used for the management of Police Scotland's operational and commercial property portfolio. Police Scotland's aim is for an asset management service which is effective at a strategic, operational and technical level that can ensure the organisation's portfolio is operationally effective, statutory compliant, fit for purpose, and cost efficient.

### Lot Information

Lot 1

The Scottish Police Authority (known as the "the Authority") has a requirement for a PASF Public or Private Cloud Estate & Property Management System. The Authority has one of the largest and most diverse property estates in Scotland comprising more than 450,000 m2 and more than 300 locations. The estate is in need of significant modernisation and to facilitate this we are looking to upgrade our estate management functionality. Police Scotland is seeking an asset management database system capable of supporting the fullest functionality across a wide range of asset management activities. It needs to be capable of being implemented in an incremental, modular way to reflect Police Scotland's priorities. The system is expected to hold a full record of Police Scotland's ownership including leased-in assets and be used for the management of Police Scotland's operational and commercial property portfolio. Police Scotland's aim is for an asset management service which is effective at a strategic, operational and technical level that can ensure the organisation's portfolio is operationally effective, statutory compliant, fit for purpose, and cost efficient.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Public Contracts Scotland |
| Latest notice | https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=NOV517692 |
| Notice type | OJEU - F1 - Prior Information Notice |
| Procurement type | Standard |
| Procurement category | Goods |
| Procurement method | Not Specified |
| Procurement method details | Not specified |
| Tender suitability | Not specified |
| Awardee scale | Not specified |
| All stages | Planning |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 5 Nov 2024 |
| Submission deadline | Not specified |
| Future notice date | 26 Nov 2024 |
| Award date | Not specified |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £320,000 |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Planned |
| Lots status | Planned |
| Awards status | Not specified |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | SCOTTISH POLICE AUTHORITY |
| Locality | GLASGOW |
| Post town | Glasgow |
| Postcode | G51 1DZ |
| Country | Scotland |
| ITL 1 | TLM Scotland |
| ITL 2 | TLM3 West Central Scotland |
| ITL 3 | TLM32 Glasgow City |
| Local authority | Glasgow City |
| Electoral ward | Govan |
| Westminster constituency | Glasgow South West |
| Delivery location | TLM Scotland |

## CPV Codes

### Divisions

- 48 - Software package and information systems

### Codes

- 48000000 - Software package and information systems

## Release History

- 5 Nov 2024 at 00:00 - Planning - OJEU - F1 - Prior Information Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=NOV517692

## Documents

- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=NOV517692&idx=1
  25th November 2024 - Further Information
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=NOV517692&idx=2
  25th November 2024 - Further Information - email updated.
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=NOV517692
  Estates Asset Management System - The Scottish Police Authority (known as the "the Authority") has a requirement for a PASF Public or Private Cloud Estate & Property Management System. The Authority has one of the largest and most diverse property estates in Scotland comprising more than 450,000 m2 and more than 300 locations. The estate is in need of significant modernisation and to facilitate this we are looking to upgrade our estate management functionality. Police Scotland is seeking an asset management database system capable of supporting the fullest functionality across a wide range of asset management activities. It needs to be capable of being implemented in an incremental, modular way to reflect Police Scotland's priorities. The system is expected to hold a full record of Police Scotland's ownership including leased-in assets and be used for the management of Police Scotland's operational and commercial property portfolio. Police Scotland's aim is for an asset management service which is effective at a strategic, operational and technical level that can ensure the organisation's portfolio is operationally effective, statutory compliant, fit for purpose, and cost efficient.

## Notice URLs

- http://
- http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=781400
- http://www.spa.police.uk
- https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000781400

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000781400. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-r6ebe6-0000781400.json.