---
title: "Provsion of Research Award Management System"
ocid: "ocds-r6ebe6-0000781423"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000781423"
markdown_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000781423.md"
json_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000781423.json"
source: "Public Contracts Scotland"
current_stage: "Planning"
buyer: "UNIVERSITY OF STRATHCLYDE"
published: "2024-11-04"
---

# Provsion of Research Award Management System

Buyer: UNIVERSITY OF STRATHCLYDE  
Current stage: Planning  
OCID: ocds-r6ebe6-0000781423

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## Summary

The University of Strathclyde is in the planning stage of a public procurement process titled "Provision of Research Award Management System." The process is aimed at acquiring an award management system to support the costing and pricing of research and knowledge exchange projects. Located in Glasgow, this procurement falls under the education sector with key industry classifications like "Body governed by public law" and "48000000" under the CPV scheme. Notably, the University is conducting a Preliminary Market Consultation to inform future sourcing options, and the consultation phase has important dates: the future notice date is set for 1st February 2025. The anticipated budget is £750,000. The University plans to have key functionalities in place by Summer 2026 and additional functionalities by Summer 2027.

This tender presents significant business growth opportunities, especially for enterprises specialising in cloud-based management systems, data integration, and custom software development. Companies with expertise in research management, cost accounting, and financial system integration are well-suited for this project, given the complex requirements of integrating multiple systems like Unit 4 Cloud and Pure, among others. Vendors offering comprehensive implementation, training, and support services will find a favourable environment to demonstrate their capabilities and establish a lasting partnership with a leading educational institution.

## Notice

In line with Reg 41 of the Public Contracts (Scotland) Regulations 2015 the University, prior to commencing a live procurement process, is using this notice to support Preliminary market consultation. The University of Strathclyde (UOS) seeks notes of interest from suppliers able to provide a modern comprehensive end to end award management system that as a minimum can support the costing and pricing of research and knowledge exchange projects. The University's costing, pricing and development of research and knowledge exchange projects is currently managed by 3 separate systems: -Costing and Pricing Module (CPM) from Unit 4, FMS for pre-award Research costing and pricing. -In-house solution for Knowledge Exchange costing: The KE Information Management system is used to produce costings for consultancy, services, expert witnesses, training, CPD, short course, publication, public engagement and facility / equipment access. -In-house solution for managing lifecycle and post-award finances: The Strathclyde Award Management is used to manage full lifecycle and post award finances of research projects; applications, award and project data is then shared with other systems (Pure, Agresso Finance[Unit 4 ERP], iTrent [not currently live but expected before this new system is in place] other in-house systems, FMS). The University is conducting this Preliminary market consultation to help inform future sourcing options for a solution that unifies the separate systems above. The new system will also have to integrate with our financial, research systems (Unit 4 Cloud and Pure) and internal systems for corporate management information. This will require the update and/or development of data integrations using modern API technology. The new system should be a cloud-based platform and hosted by the supplier and the University will require the supporting implementation services, training and ongoing maintenance & support.

### Lot Information

Lot 1

Summary of main technical requirements: The University requires a system with the functionality to: -Allow a user (academic, research office, or other user) to create new records for project costings with a unique identifier. -Use workflow within the system to progress projects through approval process(es). The approver should be able to approve of return a project, providing comments. -Costing and pricing based on UK Government guidelines for implementation of TRAC and FEC, in accordance with funder quality assurance. -Calculate staff costs based on pre-defined salary scales and salaries of staff listed in the HR system, both on the basis of actual and banded salary. -Currency conversion. -Pricing of projects derived from the cost and/or funder settings. -Define user roles, types, access permissions and edit rights for users. -Reporting functionality or back-end reporting from database. -Number of system users: 850 (reviewers only 150) -Number of research and KE proposals: 1500* -Number of Contracts: 1500* -Number of Ethics applications*: 750 - Number of Export Control submissions: 700* * new annually In addition to the core specification, the university would like to be informed of other functionality e.g. Contracts Management, Ethics, Peer Review, Document storage (version control) that would be supplied with the proposed system. Our implementation timeframe is driven by our need to deliver a new solution for pre-award Research Costing and Pricing. Our aim is to deliver this by Summer 2026. (for the costing and pricing functionality). The additional functionalities (Contracts Management, Ethics, Peer Review) could be implemented by Summer 2027.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Public Contracts Scotland |
| Latest notice | https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=NOV517537 |
| Notice type | PCS Notice - Website Prior Information Notice |
| Procurement type | Standard |
| Procurement category | Goods |
| Procurement method | Not Specified |
| Procurement method details | Not specified |
| Tender suitability | Not specified |
| Awardee scale | Not specified |
| All stages | Planning |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 4 Nov 2024 |
| Submission deadline | Not specified |
| Future notice date | 1 Feb 2025 |
| Award date | Not specified |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £750,000 |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Planned |
| Lots status | Planned |
| Awards status | Not specified |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | UNIVERSITY OF STRATHCLYDE |
| Locality | GLASGOW |
| Post town | Glasgow |
| Postcode | G1 1XQ |
| Country | Scotland |
| ITL 1 | TLM Scotland |
| ITL 2 | TLM3 West Central Scotland |
| ITL 3 | TLM32 Glasgow City |
| Local authority | Glasgow City |
| Electoral ward | Anderston/City/Yorkhill |
| Westminster constituency | Glasgow North East |
| Delivery location | TLM82 Glasgow City |

## CPV Codes

### Divisions

- 48 - Software package and information systems

### Codes

- 48000000 - Software package and information systems

## Release History

- 4 Nov 2024 at 00:00 - Planning - PCS Notice - Website Prior Information Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=NOV517537

## Documents

- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=NOV517537
  Provsion of Research Award Management System - In line with Reg 41 of the Public Contracts (Scotland) Regulations 2015 the University, prior to commencing a live procurement process, is using this notice to support Preliminary market consultation. The University of Strathclyde (UOS) seeks notes of interest from suppliers able to provide a modern comprehensive end to end award management system that as a minimum can support the costing and pricing of research and knowledge exchange projects. The University's costing, pricing and development of research and knowledge exchange projects is currently managed by 3 separate systems: -Costing and Pricing Module (CPM) from Unit 4, FMS for pre-award Research costing and pricing. -In-house solution for Knowledge Exchange costing: The KE Information Management system is used to produce costings for consultancy, services, expert witnesses, training, CPD, short course, publication, public engagement and facility / equipment access. -In-house solution for managing lifecycle and post-award finances: The Strathclyde Award Management is used to manage full lifecycle and post award finances of research projects; applications, award and project data is then shared with other systems (Pure, Agresso Finance[Unit 4 ERP], iTrent [not currently live but expected before this new system is in place] other in-house systems, FMS). The University is conducting this Preliminary market consultation to help inform future sourcing options for a solution that unifies the separate systems above. The new system will also have to integrate with our financial, research systems (Unit 4 Cloud and Pure) and internal systems for corporate management information. This will require the update and/or development of data integrations using modern API technology. The new system should be a cloud-based platform and hosted by the supplier and the University will require the supporting implementation services, training and ongoing maintenance & support.

## Notice URLs

- http://
- http://www.strath.ac.uk/
- https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000781423
- https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=781423

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000781423. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-r6ebe6-0000781423.json.