---
title: "Provision of Record Management Software"
ocid: "ocds-r6ebe6-0000784763"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000784763"
markdown_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000784763.md"
json_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000784763.json"
source: "Public Contracts Scotland"
current_stage: "Planning"
buyer: "SCOTTISH COURTS AND TRIBUNALS SERVICE"
published: "2024-12-03"
---

# Provision of Record Management Software

Buyer: SCOTTISH COURTS AND TRIBUNALS SERVICE  
Current stage: Planning  
OCID: ocds-r6ebe6-0000784763

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## Summary

The Scottish Courts and Tribunals Service (SCTS) is currently in the planning stage of a procurement process for the Provision of Record Management Software, classified under general public services. The buyer, based in Edinburgh, UK, is seeking a third-party application to facilitate compliant governance in alignment with the Public Records (Scotland) Act 2011. Key dates include the deadline for Request for Information (RfI) submissions on 10th January 2025, with a tender exercise slated for early to mid-2025. The procurement aims to gather market intelligence to define the specifications and market approach. The system must handle automatic classification using AI-based automation and maintain logs and metadata disposal stubs. The planned tender exercise will be officially communicated on 24th February 2025.

This tender presents an excellent opportunity for businesses specialising in AI-based automation software, data management, and information governance. Companies adept at developing robust retention systems based on content classification can engage in this upcoming procurement process. Particularly well-suited are businesses capable of delivering solutions that ensure high-confidence record classification and adherence to stringent regulatory requirements. By participating in the initial RfI phase, businesses can influence the tender’s scope, making it a strategic entry point to establish or expand relationships with the SCTS and potentially secure a long-term contract.

## Notice

The Scottish Courts and Tribunal Service (SCTS) is seeking information from relevant organisations regarding the provision of a third party application to carry out compliant governance in adherence to the Public Records (Scotland) Act 2011. SCTS plan to run a tender exercise in early-mid 2025 to procure this application. The purpose of the Prior Information Notice and this Request for Information is to gain market intelligence which will help to inform the specification and route to market for the upcoming tender exercise. SCTS require the application to conduct automatic classification by content of records maintained in SCTS' systems of record and paper records. SCTS is seeking a solution that would use a high degree of AI-based automation to automatically classify the records held in SCTS systems with a high degree of confidence and then apply the retention for those records based on the classification. This is a retention system based on 'Content not container'. SCTS also require the solution to be able to keep logs persistently and create metadata disposal stubs. The high level requirements of the system are laid out below. Please refer to the RfI document attached to this PIN for further information. The deadline for RfI submissions is Friday, 10th January 2025.

### Lot Information

Lot 1

The Scottish Courts and Tribunal Service (SCTS) is seeking information from relevant organisations regarding the provision of a third party application to carry out compliant governance in adherence to the Public Records (Scotland) Act 2011. SCTS plan to run a tender exercise in early-mid 2025 to procure this application. The purpose of the Prior Information Notice and this Request for Information is to gain market intelligence which will help to inform the specification and route to market for the upcoming tender exercise. SCTS require the application to conduct automatic classification by content of records maintained in SCTS' systems of record and paper records. SCTS is seeking a solution that would use a high degree of AI-based automation to automatically classify the records held in SCTS systems with a high degree of confidence and then apply the retention for those records based on the classification. This is a retention system based on 'Content not container'. SCTS also require the solution to be able to keep logs persistently and create metadata disposal stubs. The high level requirements of the system are laid out below. Please refer to the RfI attached to this PIN for further information. The deadline for RfI submissions is Friday, 10th January, 2025.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Public Contracts Scotland |
| Latest notice | https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=DEC519451 |
| Notice type | OJEU - F1 - Prior Information Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Not Specified |
| Procurement method details | Not specified |
| Tender suitability | Not specified |
| Awardee scale | Not specified |
| All stages | Planning |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 3 Dec 2024 |
| Submission deadline | Not specified |
| Future notice date | 24 Feb 2025 |
| Award date | Not specified |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Planned |
| Lots status | Planned |
| Awards status | Not specified |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | SCOTTISH COURTS AND TRIBUNALS SERVICE |
| Locality | EDINBURGH |
| Post town | Edinburgh |
| Postcode | EH11 3XD |
| Country | Scotland |
| ITL 1 | TLM Scotland |
| ITL 2 | TLM1 East Central Scotland |
| ITL 3 | TLM13 City of Edinburgh |
| Local authority | City of Edinburgh |
| Electoral ward | Sighthill/Gorgie |
| Westminster constituency | Edinburgh South West |
| Delivery location | TLM Scotland |

## CPV Codes

### Divisions

- 48 - Software package and information systems
- 72 - IT services: consulting, software development, Internet and support
- 79 - Business services: law, marketing, consulting, recruitment, printing and security

### Codes

- 48732000 - Data security software package
- 72300000 - Data services
- 72310000 - Data-processing services
- 72313000 - Data capture services
- 72314000 - Data collection and collation services
- 72317000 - Data storage services
- 79996100 - Records management

## Release History

- 3 Dec 2024 at 00:00 - Planning - OJEU - F1 - Prior Information Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=DEC519451

## Documents

- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=DEC519451&idx=2
  12th December 2024 - RfI update notice
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=DEC519451&idx=3
  12th December 2024 - Request for procurement document - RfI submission deadline is Friday, 17th January 2025.
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=DEC519451&idx=1
  6th December 2024 - Request for Information Document
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=DEC519451
  Provision of Record Management Software - The Scottish Courts and Tribunal Service (SCTS) is seeking information from relevant organisations regarding the provision of a third party application to carry out compliant governance in adherence to the Public Records (Scotland) Act 2011. SCTS plan to run a tender exercise in early-mid 2025 to procure this application. The purpose of the Prior Information Notice and this Request for Information is to gain market intelligence which will help to inform the specification and route to market for the upcoming tender exercise. SCTS require the application to conduct automatic classification by content of records maintained in SCTS' systems of record and paper records. SCTS is seeking a solution that would use a high degree of AI-based automation to automatically classify the records held in SCTS systems with a high degree of confidence and then apply the retention for those records based on the classification. This is a retention system based on 'Content not container'. SCTS also require the solution to be able to keep logs persistently and create metadata disposal stubs. The high level requirements of the system are laid out below. Please refer to the RfI document attached to this PIN for further information. The deadline for RfI submissions is Friday, 10th January 2025.

## Notice URLs

- http://
- http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=784763
- http://www.scotcourtstribunals.gov.uk
- https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000784763

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000784763. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-r6ebe6-0000784763.json.