---
title: "Invitation to Tender for the Provision of Ballast Water Sampling"
ocid: "ocds-r6ebe6-0000786509"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000786509"
markdown_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000786509.md"
json_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000786509.json"
source: "Public Contracts Scotland"
current_stage: "Award"
buyer: "ORKNEY ISLANDS COUNCIL (HARBOUR AUTHORITY)"
published: "2025-10-13"
---

# Invitation to Tender for the Provision of Ballast Water Sampling

Buyer: ORKNEY ISLANDS COUNCIL (HARBOUR AUTHORITY)  
Current stage: Award  
OCID: ocds-r6ebe6-0000786509

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[Download OCDS JSON](https://d3tenders.com/contract/ocds-r6ebe6-0000786509.json)

## Summary

Orkney Islands Council (Harbour Authority) is inviting tenders for the provision of ballast water sampling services. This procurement falls under the services category and is located in Scapa Flow, Orkney. The contract will commence on 1 April 2025 and is set for an initial period of 3 years, with an option to extend for two additional 12-month periods. The procurement process is currently in the tender stage, and key dates include the deadline for submission on 7 February 2025, and the bid opening on 14 February 2025. The Council's main contact for this tender is Denise Link.

This tender presents a significant opportunity for businesses specialising in environmental and marine services, particularly those with experience in ballast water sampling and compliance with relevant legislation. Companies with a strong track record in delivering high-quality, responsive services and capable of handling the logistical challenges of operating in Orkney will be well-suited to compete. This contract, valued at £300,000, offers the potential for extended engagement and business growth for qualified contractors who can meet the stringent performance requirements set by the Authority.

## Notice

The Authority has a requirement for a suitably qualified and experienced contractor for the provision of ballast water sampling for a 3 year initial period with the option to extend for a further 2 x 12 month periods.

### Lot Information

Lot 1

The Authority has a requirement for a suitably qualified and experienced contractor for the provision of ballast water sampling for an initial 3 year period with the option to extend for a further 2 x 12 month periods, subject to the satisfaction of performance by the Authority. The Contract will commence on 1 April 2025. All sampling must be performed in accordance with the requirements of current legislation, Ballast Water Management Annex 3 - Resolution MEPC.173(58), MGN 432 Amendment 1 and Ballast Water Management Policy for Scapa Flow - Apr 2023. All documentation included within the Appendix Section of the Invitation to Tender documentation. It should be noted that due to the variable movement of shipping, short notice (minimum of 24 hrs) may be given for a ballast water sampling event. Sampling team will be required to be available 365/24/7. Prospective Tenderers need to take note that transport for members of a sampling team to Orkney is limited and can be disrupted by weather, at short notice.

Renewal: There is an option for 2 x 12 month period extensions, at the sole discretion of the Authority and subject to satisfactory performance of the services.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Public Contracts Scotland |
| Latest notice | https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=OCT541298 |
| Notice type | OJEU - F6 - Contract Award Notice (Utilities) |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | Not specified |
| Awardee scale | SME |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 13 Oct 2025 |
| Submission deadline | 14 Feb 2025 |
| Future notice date | Not specified |
| Award date | 24 Feb 2025 |
| Contract period | 1 Apr 2025 - 31 Mar 2028 |
| Recurrence | Subject to the award of the 2 x 12 month extensions, the new contract will be put to tender approximately 6 months prior to the expiry of the contract. |

## Values

| Field | Value |
| --- | --- |
| Tender value | £300,000 |
| Lots value | £300,000 |
| Awards value | Not specified |
| Contracts value | £313,091 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Not specified |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | ORKNEY ISLANDS COUNCIL (HARBOUR AUTHORITY) |
| Locality | KIRKWALL |
| Post town | Kirkwall |
| Postcode | KW15 1NY |
| Country | Scotland |
| ITL 1 | TLM Scotland |
| ITL 2 | TLM2 Highlands and Islands |
| ITL 3 | TLM20 Highlands and Islands |
| Local authority | Orkney Islands |
| Electoral ward | Kirkwall East |
| Westminster constituency | Orkney and Shetland |
| Delivery location | TLM65 Orkney Islands |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | ORCADES MARINE MANAGEMENT CONSULTANTS |

## CPV Codes

### Divisions

- 72 - IT services: consulting, software development, Internet and support
- 90 - Sewage, refuse, cleaning and environmental services

### Codes

- 72314000 - Data collection and collation services
- 90700000 - Environmental services
- 90714500 - Environmental quality control services
- 90720000 - Environmental protection
- 90733000 - Services related to water pollution

## Release History

- 13 Oct 2025 at 00:00 - Award - OJEU - F6 - Contract Award Notice (Utilities) - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=OCT541298
- 13 Jan 2025 at 00:00 - TenderUpdate - OJEU - F14 - Corrigendum - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JAN521634
- 20 Dec 2024 at 00:00 - Tender - OJEU - F5 - Contract Notice (Utilities) - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=DEC520842

## Documents

- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=DEC520842&idx=1
  20th December 2024 - 001 - ITT Ballast Water Sampling
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=DEC520842&idx=2
  20th December 2024 - 002 - Appendix 1 - Compliance Statement
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=DEC520842&idx=3
  20th December 2024 - 003 - Appendix 2 - Annex 3 - Resolution MEPC.173(58)
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=DEC520842&idx=4
  20th December 2024 - 004 - Appendix 3 - MGN 432 Amendment 1
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=DEC520842&idx=5
  20th December 2024 - 005 - Appendix 4 - Ballast Water Management Policy for Scapa Flow - April 2023
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=DEC520842
  Invitation to Tender for the Provision of Ballast Water Sampling - The Authority has a requirement for a suitably qualified and experienced contractor for the provision of ballast water sampling for a 3 year initial period with the option to extend for a further 2 x 12 month periods.
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=OCT541298
  Invitation to Tender for the Provision of Ballast Water Sampling - The Authority has a requirement for a suitably qualified and experienced contractor for the provision of ballast water sampling for a 3 year initial period with the option to extend for a further 2 x 12 month periods.

## Notice URLs

- http://
- http://www.orkneyharbours.com
- http://www.publiccontractsscotland.gov.uk
- http://www.scotcourts.gov.uk
- https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000786509

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000786509. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-r6ebe6-0000786509.json.