--- title: "National Library of Scotland - Finance System" ocid: "ocds-r6ebe6-0000787384" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000787384" markdown_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000787384.md" json_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000787384.json" source: "Public Contracts Scotland" current_stage: "Planning" buyer: "NATIONAL LIBRARY OF SCOTLAND" published: "2025-01-09" --- # National Library of Scotland - Finance System Buyer: NATIONAL LIBRARY OF SCOTLAND Current stage: Planning OCID: ocds-r6ebe6-0000787384 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000787384) [Download OCDS JSON](https://d3tenders.com/contract/ocds-r6ebe6-0000787384.json) ## Summary The National Library of Scotland is planning a procurement process for a new finance system, with the tender titled "National Library of Scotland - Finance System" categorized under "Recreation, culture and religion." The procurement process is currently at the planning stage with an anticipated publication date for the ITT in April 2025. The new finance system is expected to be in place by November 2025 and will operate out of the Library's location in Edinburgh, Scotland, for a duration of 3 to 9 years. The procurement has a budget of £250,000 and seeks to adopt a cloud-based solution. This tender represents an excellent opportunity for businesses specialising in financial systems and cloud-based solutions. The National Library of Scotland is looking for a suitably qualified and innovative service provider to replace its current finance systems, which include main accounting packages, purchase ordering systems, reporting systems, and support services. The contract is especially well-suited for businesses with extensive experience in handling finance systems of significant scale and complexity, given the requirement to accommodate Library operations involving 10 expert Finance staff and 100 general staff users. This procurement process can facilitate significant business growth for the successful bidder by establishing a long-term relationship with a renowned public institution. ## Notice The National Library of Scotland is undertaking pre-market engagement via the PIN to identify interested parties. The Library is seeking a suitably qualified, experienced, knowledgeable and innovative Service Provider to provide a financial system. Please record your expression of interest via PCS. ### Lot Information Lot 1 The National Library of Scotland (the Library) is seeking a suitably qualified, experienced, knowledgeable and innovative Service Provider to replace its current finance systems with a modern equivalent that will generate business efficiencies. The Library is adopting a Cloud-first approach and is therefore seeking cloud-based solutions. The required finance system must include: main accounting package - purchases / sales / general ledgers; purchase ordering system; reporting system; support. The system should be able to effectively accommodate Library operations at the following scale: 10 expert Finance staff; 100 general staff users (purchase order creation / invoice approval); 350 staff on payslip and turnover of ~20 million GBP. It is anticipated that the ITT will be published in April 2025, and the new finance system will be required to replace the current one by November 2025 and will run for 3 - 9 years. Please record your expression of interest via PCS. ## Key Details | Field | Value | | --- | --- | | Publication source | Public Contracts Scotland | | Latest notice | https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JAN521476 | | Notice type | OJEU - F1 - Prior Information Notice | | Procurement type | Standard | | Procurement category | Goods | | Procurement method | Not Specified | | Procurement method details | Not specified | | Tender suitability | Not specified | | Awardee scale | Not specified | | All stages | Planning | ## Dates | Field | Value | | --- | --- | | Publication date | 9 Jan 2025 | | Submission deadline | Not specified | | Future notice date | 11 Jul 2025 | | Award date | Not specified | | Contract period | Not specified | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £250,000 | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Planned | | Lots status | Planned | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | NATIONAL LIBRARY OF SCOTLAND | | Locality | EDINBURGH | | Post town | Edinburgh | | Postcode | EH1 1EW | | Country | Scotland | | ITL 1 | TLM Scotland | | ITL 2 | TLM1 East Central Scotland | | ITL 3 | TLM13 City of Edinburgh | | Local authority | City of Edinburgh | | Electoral ward | City Centre | | Westminster constituency | Edinburgh East and Musselburgh | | Delivery location | TLM Scotland | ## CPV Codes ### Divisions - 48 - Software package and information systems ### Codes - 48100000 - Industry specific software package ## Release History - 9 Jan 2025 at 00:00 - Planning - OJEU - F1 - Prior Information Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JAN521476 ## Documents - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JAN521476 National Library of Scotland - Finance System - The National Library of Scotland is undertaking pre-market engagement via the PIN to identify interested parties. The Library is seeking a suitably qualified, experienced, knowledgeable and innovative Service Provider to provide a financial system. Please record your expression of interest via PCS. ## Notice URLs - http:// - http://www.nls.uk - http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=787384 - https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000787384 ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000787384. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-r6ebe6-0000787384.json.