---
title: "Information and Records Retention Consultancy Support"
ocid: "ocds-r6ebe6-0000789191"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000789191"
markdown_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000789191.md"
json_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000789191.json"
source: "Public Contracts Scotland"
current_stage: "Tender"
buyer: "CALMAC FERRIES LIMITED"
published: "2025-01-30"
---

# Information and Records Retention Consultancy Support

Buyer: CALMAC FERRIES LIMITED  
Current stage: Tender  
OCID: ocds-r6ebe6-0000789191

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## Summary

CalMac Ferries Limited, based in Gourock, UK, is seeking proposals for "Information and Records Retention Consultancy Support". This procurement falls under the services category with the CPV code 79996100. The consultation aims to enhance CalMac's information and records management, ensuring compliance with legal and operational requirements. The process is currently in the tender stage, ending on 3rd March 2025, with an invitation to the second stage expected by 17th March 2025. The total contract value is set at £180,000 and will be conducted via a restricted procedure with electronic submissions accepted.

This tender presents a significant growth opportunity for businesses specialising in information management and compliance consultancy, particularly those experienced in working with large transport operators and public sector entities. Suitable candidates will need to demonstrate a strong track record in records management transformation, with a thorough understanding of relevant legislation such as the Public Records (Scotland) Act 2011 and UK GDPR. Businesses equipped with relevant professional qualifications, such as Certified Records Manager or ISO 30300 accreditation, and those capable of engaging with diverse organisational roles to implement effective information management strategies should consider competing for this significant consultancy contract.

## Notice

CalMac Ferries Limited (CFL) is on a journey to implement improvements in its management of information. The purpose of this requirement is to seek proposals from qualified suppliers to assist CFL in implementing improvements in its overall management of information and the design and delivery of CFL's information and records retention program. CFL has initiated an information and records retention program to improve how CFL manage the retention and disposal of information and records, ensuring compliance with legal, regulatory, and operational requirements. The program will define what information and records are included, how they are managed, and who is responsible, while addressing key considerations like information classification, systems, locations, and policies.

### Lot Information

Lot 1

CalMac Ferries Limited (CFL) is on a journey to implement improvements in its management of information. The purpose of this requirement is to seek proposals from qualified suppliers to assist CFL in implementing improvements in its overall management of information and the design and delivery of CFL's information and records retention program. CFL has initiated an information and records retention program to improve how CFL manage the retention and disposal of information and records, ensuring compliance with legal, regulatory, and operational requirements. The program will define what information and records are included, how they are managed, and who is responsible, while addressing key considerations like information classification, systems, locations, and policies.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Public Contracts Scotland |
| Latest notice | https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JAN522848 |
| Notice type | PCS Notice - Website Contract Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Selective |
| Procurement method details | Restricted procedure |
| Tender suitability | Not specified |
| Awardee scale | Not specified |
| All stages | Tender |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 30 Jan 2025 |
| Submission deadline | 3 Mar 2025 |
| Future notice date | Not specified |
| Award date | Not specified |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £180,000 |
| Lots value | £180,000 |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Active |
| Lots status | Active |
| Awards status | Not specified |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | CALMAC FERRIES LIMITED |
| Locality | GOUROCK |
| Post town | Paisley |
| Postcode | PA19 1QP |
| Country | Scotland |
| ITL 1 | TLM Scotland |
| ITL 2 | TLM3 West Central Scotland |
| ITL 3 | TLM33 Inverclyde, East Renfrewshire, and Renfrewshire |
| Local authority | Inverclyde |
| Electoral ward | Inverclyde West |
| Westminster constituency | Inverclyde and Renfrewshire West |
| Delivery location | TLM83 Inverclyde, East Renfrewshire, and Renfrewshire |

## CPV Codes

### Divisions

- 66 - Financial and insurance services
- 79 - Business services: law, marketing, consulting, recruitment, printing and security

### Codes

- 66171000 - Financial consultancy services
- 79996100 - Records management

## Release History

- 30 Jan 2025 at 00:00 - Tender - PCS Notice - Website Contract Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JAN522848

## Documents

- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JAN522848
  Information and Records Retention Consultancy Support - CalMac Ferries Limited (CFL) is on a journey to implement improvements in its management of information. The purpose of this requirement is to seek proposals from qualified suppliers to assist CFL in implementing improvements in its overall management of information and the design and delivery of CFL's information and records retention program. CFL has initiated an information and records retention program to improve how CFL manage the retention and disposal of information and records, ensuring compliance with legal, regulatory, and operational requirements. The program will define what information and records are included, how they are managed, and who is responsible, while addressing key considerations like information classification, systems, locations, and policies.

## Notice URLs

- http://
- http://www.calmac.co.uk
- http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343
- https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000789191
- https://www.publictendersscotland.publiccontractsscotland.gov.uk

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000789191. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-r6ebe6-0000789191.json.