--- title: "National Library of Scotland - Finance System" ocid: "ocds-r6ebe6-0000789244" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000789244" markdown_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000789244.md" json_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000789244.json" source: "Public Contracts Scotland" current_stage: "Tender" buyer: "NATIONAL LIBRARY OF SCOTLAND" published: "2025-03-28" --- # National Library of Scotland - Finance System Buyer: NATIONAL LIBRARY OF SCOTLAND Current stage: Tender OCID: ocds-r6ebe6-0000789244 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000789244) [Download OCDS JSON](https://d3tenders.com/contract/ocds-r6ebe6-0000789244.json) ## Summary The National Library of Scotland is inviting tenders for the replacement of its current finance system with a modern, fully hosted Software-as-a-Service (SaaS) solution. Located in Edinburgh, the Library seeks suppliers capable of providing a comprehensive finance system, including purchase, sales, and general ledgers, a purchase ordering system, reporting system, and ongoing support. Interested suppliers must submit electronic bids by 8th May 2025. The tender process involves an open procedure and is currently in the 'tender' stage. This tender offers significant business growth opportunities, particularly for firms with expertise in Cloud-based financial software solutions. Well-suited businesses include those specialising in SaaS, finance system management, and web-based application development. Successful bidders will provide solutions for 6 core finance staff users and 100 general staff users, ensuring efficiency across the Library's operations. Companies with strong technical understanding, innovative capability, and the ability to meet specified economic and professional criteria are encouraged to compete. ## Notice The National Library of Scotland is seeking a suitably qualified, experienced, knowledgeable and innovative Supplier to replace its current finance systems with a modern equivalent that will generate business efficiencies. The Library is adopting a Cloud-first approach and is therefore seeking a fully hosted SaaS (Software as a Service) solution accessed through a web browser that fits the Library's needs. The Library expects no 'on-premise' installation. The required Finance System solution will include: Main accounting package (Purchase, Sales & General ledgers); Purchase ordering system; Reporting system; Ongoing support. The procured Finance System will effectively accommodate Library operations at the following scale: Six core Finance staff users; 100 general staff users who would be expected to either process purchase orders, undertake invoice approvals or accessing finance reports. ### Lot Information Lot 1 The National Library of Scotland is seeking a suitably qualified, experienced, knowledgeable and innovative Supplier to replace its current finance systems with a modern equivalent that will generate business efficiencies. The Library is adopting a Cloud-first approach and is therefore seeking a fully hosted SaaS (Software as a Service) solution accessed through a web browser that fits the Library's needs. The Library expects no 'on-premise' installation. The required Finance System solution will include: Main accounting package (Purchase, Sales & General ledgers); Purchase ordering system; Reporting system; Ongoing support. The Finance System will effectively accommodate Library operations at the following scale: Six core Finance staff users; 100 general staff users who would be expected to either process purchase orders, undertake invoice approvals or accessing finance reports.. n/a Renewal: 3x 24 months ## Key Details | Field | Value | | --- | --- | | Publication source | Public Contracts Scotland | | Latest notice | https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAR527054 | | Notice type | OJEU - F2 - Contract Notice | | Procurement type | Standard | | Procurement category | Goods | | Procurement method | Open | | Procurement method details | Open procedure | | Tender suitability | Not specified | | Awardee scale | Not specified | | All stages | Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 28 Mar 2025 | | Submission deadline | 8 May 2025 | | Future notice date | Not specified | | Award date | Not specified | | Contract period | Not specified | | Recurrence | Estimated to issue PIN for replacement system in either 2, 4, 6, or 8 years from contract award date, depending on winning tenderer's performance. | ## Values | Field | Value | | --- | --- | | Tender value | £250,000 | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Active | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | NATIONAL LIBRARY OF SCOTLAND | | Locality | EDINBURGH | | Post town | Edinburgh | | Postcode | EH1 1EW | | Country | Scotland | | ITL 1 | TLM Scotland | | ITL 2 | TLM1 East Central Scotland | | ITL 3 | TLM13 City of Edinburgh | | Local authority | City of Edinburgh | | Electoral ward | City Centre | | Westminster constituency | Edinburgh East and Musselburgh | | Delivery location | TLM75 City of Edinburgh | ## CPV Codes ### Divisions - 48 - Software package and information systems ### Codes - 48100000 - Industry specific software package - 48400000 - Business transaction and personal business software package - 48440000 - Financial analysis and accounting software package ## Release History - 28 Mar 2025 at 00:00 - Tender - OJEU - F2 - Contract Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAR527054 ## Documents - https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAR527054&idx=1 28th March 2025 - Invitation to Tender - https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAR527054&idx=2 28th March 2025 - Annex B - ITT appendices 1-4 - https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAR527054&idx=3 28th March 2025 - Requirements Specification - https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAR527054&idx=4 28th March 2025 - Quality Response Document - https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAR527054&idx=5 28th March 2025 - Pricing Schedule - https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAR527054&idx=6 28th March 2025 - Conditions of Contract - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAR527054 National Library of Scotland - Finance System - The National Library of Scotland is seeking a suitably qualified, experienced, knowledgeable and innovative Supplier to replace its current finance systems with a modern equivalent that will generate business efficiencies. The Library is adopting a Cloud-first approach and is therefore seeking a fully hosted SaaS (Software as a Service) solution accessed through a web browser that fits the Library's needs. The Library expects no 'on-premise' installation. The required Finance System solution will include: Main accounting package (Purchase, Sales & General ledgers); Purchase ordering system; Reporting system; Ongoing support. The procured Finance System will effectively accommodate Library operations at the following scale: Six core Finance staff users; 100 general staff users who would be expected to either process purchase orders, undertake invoice approvals or accessing finance reports. ## Notice URLs - http:// - http://www.nls.uk - http://www.publiccontractsscotland.gov.uk - http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=789244 - http://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx - https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000789244 - https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=789244 ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000789244. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-r6ebe6-0000789244.json.