---
title: "PS-25-08 - Mechanical Ventilation (Air Con - HVAC) Service & Maintenance MTC"
ocid: "ocds-r6ebe6-0000789495"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000789495"
markdown_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000789495.md"
json_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000789495.json"
source: "Public Contracts Scotland"
current_stage: "Award"
buyer: "EAST AYRSHIRE COUNCIL"
published: "2025-09-11"
---

# PS-25-08 - Mechanical Ventilation (Air Con - HVAC) Service & Maintenance MTC

Buyer: EAST AYRSHIRE COUNCIL  
Current stage: Award  
OCID: ocds-r6ebe6-0000789495

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## Summary

East Ayrshire Council has completed the procurement process for a two-year Mechanical Ventilation (Air Con - HVAC) Service & Maintenance Term Contract, with the possibility of two one-year extensions. This contract focuses on planned inspections, servicing, testing, certification, and emergency repairs of HVAC equipment across various properties. Located in Kilmarnock, under the UKM93 region, the procurement was conducted using an open procedure, starting from the tender stage in February 2025 to the contract award on 11 June 2025. The procurement falls within the 'General public services' industry category and was awarded to Ayrshire Refrigeration Ltd for a value of £519,765.88.

This tender presents substantial opportunities for businesses in the HVAC services sector, particularly those specialising in reactive repairs and maintenance. Companies that are registered under the F-Gas company certification and members of the Building Engineering Services Association (BESA) are ideally suited for such contracts. The emphasis on open procedure promotes fair competition, yet favours SMEs like Ayrshire Refrigeration Ltd, that can meet robust financial standing and insurance requirements. Additionally, the contract offers leverage to expand business portfolios with public sector projects, enhancing credibility and experience.

## Notice

Name: Mechanical Ventilation Service & Maintenance Term Contract. Nature: The nature of the works envisaged within this contract relates to both the planned inspection, servicing, testing & certification, and to emergency/reactive repairs of air conditioning/air handling/heat pump equipment. It is anticipated that the majority of work will be carried out during normal working hours (excluding the activities listed as Specialist Term Contracts as listed in Appendix 2 of the contract Appendices document). Location: Properties listed in Appendix 5 - Premises List of the contract Appendices document. Contract length: 2 years plus option of two 1 year extensions.

### Lot Information

Lot 1

Name: Mechanical Ventilation Service & Maintenance Term Contract. Nature: The nature of the works envisaged within this contract relates to both the planned inspection, servicing, testing & certification, and to emergency/reactive repairs of air conditioning/air handling/heat pump equipment. It is anticipated that the majority of work will be carried out during normal working hours (excluding the activities listed as Specialist Term Contracts as listed in Appendix 2 of the contract Appendices document). Location: Properties listed in Appendix 5 - Premises List of the contract Appendices document. Contract length: 2 years plus option of two 1 year extensions.

Renewal: 2No. Optional 1 year extensions.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Public Contracts Scotland |
| Latest notice | https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP539050 |
| Notice type | OJEU - F3 - Contract Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | Not specified |
| Awardee scale | SME |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 11 Sep 2025 |
| Submission deadline | 7 Mar 2025 |
| Future notice date | Not specified |
| Award date | 11 Jun 2025 |
| Contract period | Not specified |
| Recurrence | 2 years |

## Values

| Field | Value |
| --- | --- |
| Tender value | £640,000 |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | £519,765 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Not specified |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | EAST AYRSHIRE COUNCIL |
| Locality | KILMARNOCK |
| Post town | Kilmarnock |
| Postcode | KA3 7BU |
| Country | Scotland |
| ITL 1 | TLM Scotland |
| ITL 2 | TLM9 Southern Scotland |
| ITL 3 | TLM93 North Ayrshire and East Ayrshire |
| Local authority | East Ayrshire |
| Electoral ward | Kilmarnock East and Hurlford |
| Westminster constituency | Kilmarnock and Loudoun |
| Delivery location | TLM93 North Ayrshire and East Ayrshire |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | AYRSHIRE REFRIGERATION |

## CPV Codes

### Divisions

- 42 - Industrial machinery
- 45 - Construction work
- 50 - Repair and maintenance services

### Codes

- 42500000 - Cooling and ventilation equipment
- 42510000 - Heat-exchange units, air-conditioning and refrigerating equipment, and filtering machinery
- 42512000 - Air-conditioning installations
- 45331000 - Heating, ventilation and air-conditioning installation work
- 45331100 - Central-heating installation work
- 45331200 - Ventilation and air-conditioning installation work
- 45331210 - Ventilation installation work
- 45331220 - Air-conditioning installation work
- 45331221 - Partial air-conditioning installation work
- 50710000 - Repair and maintenance services of electrical and mechanical building installations

## Release History

- 11 Sep 2025 at 00:00 - Award - OJEU - F3 - Contract Award Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP539050
- 4 Mar 2025 at 00:00 - TenderUpdate - OJEU - F14 - Corrigendum - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAR525094
- 3 Feb 2025 at 00:00 - Tender - OJEU - F2 - Contract Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=FEB523047

## Documents

- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=FEB523047
  PS-25-08 - Mechanical Ventilation (Air Con - HVAC) Service & Maintenance MTC - Name: Mechanical Ventilation Service & Maintenance Term Contract. Nature: The nature of the works envisaged within this contract relates to both the planned inspection, servicing, testing & certification, and to emergency/reactive repairs of air conditioning/air handling/heat pump equipment. It is anticipated that the majority of work will be carried out during normal working hours (excluding the activities listed as Specialist Term Contracts as listed in Appendix 2 of the contract Appendices document). Location: Properties listed in Appendix 5 - Premises List of the contract Appendices document. Contract length: 2 years plus option of two 1 year extensions.
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP539050
  PS-25-08 - Mechanical Ventilation (Air Con - HVAC) Service & Maintenance MTC - Name: Mechanical Ventilation Service & Maintenance Term Contract. Nature: The nature of the works envisaged within this contract relates to both the planned inspection, servicing, testing & certification, and to emergency/reactive repairs of air conditioning/air handling/heat pump equipment. It is anticipated that the majority of work will be carried out during normal working hours (excluding the activities listed as Specialist Term Contracts as listed in Appendix 2 of the contract Appendices document). Location: Properties listed in Appendix 5 - Premises List of the contract Appendices document. Contract length: 2 years plus option of two 1 year extensions.

## Notice URLs

- http://
- http://www.east-ayrshire.gov.uk
- https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000789495
- https://www.publictendersscotland.publiccontractsscotland.gov.uk

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000789495. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-r6ebe6-0000789495.json.