---
title: "Invitation to Quote for the Provision of Planned and Reactive Road Maintenance Services Including Snow Clearing"
ocid: "ocds-r6ebe6-0000790870"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000790870"
markdown_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000790870.md"
json_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000790870.json"
source: "Public Contracts Scotland"
current_stage: "Award"
buyer: "ORKNEY ISLANDS COUNCIL"
published: "2025-10-29"
---

# Invitation to Quote for the Provision of Planned and Reactive Road Maintenance Services Including Snow Clearing

Buyer: ORKNEY ISLANDS COUNCIL  
Current stage: Award  
OCID: ocds-r6ebe6-0000790870

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## Summary

Orkney Islands Council has initiated a tender process titled "Invitation to Quote for the Provision of Planned and Reactive Road Maintenance Services Including Snow Clearing," which falls under the general public services industry category. The procurement process is active and being conducted as an open procedure. Key dates include the tender period ending on 7th March 2025 at 12:00 PM, with the bidding opening scheduled for later the same day at 2:00 PM. The contract will cover activities in Orkney Mainland, South linked Isles, and Outer Isles, and will run from 1st April 2025 to 31st March 2026 with a total estimated value of £45,000.

This tender presents significant opportunities for businesses involved in providing plant and machinery hire, such as excavators, cranes, tractors, and other heavy machinery required for road maintenance and snow clearing. Companies with expertise in short-term equipment hire for construction and maintenance, particularly those offering flexible services tailored to local authority needs, will find this tender particularly fitting. Participating in this tender could lead to a fruitful partnership with Orkney Islands Council and potentially open doors for further contracts in the public services sector.

## Notice

Orkney Islands Council are looking to establish an agreement for the provision of plant and machinery on an as required basis for the hire of various construction plant such as excavators, cranes, tractors and trailers and other heavy machinery. The purpose of this hire would be to provide assistance with planned and reactive road management services and maintenance activities including winter treatment and snow clearing

### Lot Information

Lot 1

Orkney Islands Council are looking to establish an agreement for the provision of plant and machinery on an as required basis for the hire of various construction plant such as excavators, cranes, tractors and trailers and other heavy machinery. The purpose of this hire would be to provide assistance with planned and reactive road management services and maintenance activities including winter treatment and snow clearing. Typically, the duration will be short term on an as required basis for road maintenance works, street lighting works, drainage works and winter service provision, allowing for flexibility in hiring various equipment as required. The tender will be for a period of 12 months commencing 1 April 2025 and expiring on 31 March 2026.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Public Contracts Scotland |
| Latest notice | https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=OCT542304 |
| Notice type | PCS Notice - Website Contract Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | Not specified |
| Awardee scale | SME |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 29 Oct 2025 |
| Submission deadline | 7 Mar 2025 |
| Future notice date | Not specified |
| Award date | 1 May 2025 |
| Contract period | 1 Apr 2025 - 31 Mar 2026 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £45,000 |
| Lots value | £45,000 |
| Awards value | Not specified |
| Contracts value | £45,000 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Not specified |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | ORKNEY ISLANDS COUNCIL |
| Locality | KIRKWALL |
| Post town | Kirkwall |
| Postcode | KW15 1NY |
| Country | Scotland |
| ITL 1 | TLM Scotland |
| ITL 2 | TLM2 Highlands and Islands |
| ITL 3 | TLM20 Highlands and Islands |
| Local authority | Orkney Islands |
| Electoral ward | Kirkwall East |
| Westminster constituency | Orkney and Shetland |
| Delivery location | TLM65 Orkney Islands |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 9 |
| Supplier names | CRAIGIE PLANT HIRE; EOIN MUIR PLANT HIRE; HEDDLE CONSTRUCTION; HILTON FARM; K & K KIRKPATRICK; MARWICK GROUNDWORKS; STUART JAMES SAILOR; TERRY TODD; WEST BROUGH FARM |

## CPV Codes

### Divisions

- 16 - Agricultural machinery
- 43 - Machinery for mining, quarrying, construction equipment
- 77 - Agricultural, forestry, horticultural, aquacultural and apicultural services

### Codes

- 16000000 - Agricultural machinery
- 43200000 - Earthmoving and excavating machinery, and associated parts
- 43300000 - Construction machinery and equipment
- 77111000 - Hire of agricultural machinery with operator

## Release History

- 29 Oct 2025 at 00:00 - Award - PCS Notice - Website Contract Award Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=OCT542304
- 17 Feb 2025 at 00:00 - Tender - PCS Notice - Website Contract Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=FEB524073

## Documents

- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=FEB524073&idx=1
  17th February 2025 - 001 - ITQ - Planned and Reactive Roads Maintenance Services
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=FEB524073&idx=2
  17th February 2025 - 002 - Appendix 1 - Price Schedule
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=FEB524073&idx=3
  17th February 2025 - 003 - Appendix 2 - Roads List
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=FEB524073
  Invitation to Quote for the Provision of Planned and Reactive Road Maintenance Services Including Snow Clearing - Orkney Islands Council are looking to establish an agreement for the provision of plant and machinery on an as required basis for the hire of various construction plant such as excavators, cranes, tractors and trailers and other heavy machinery. The purpose of this hire would be to provide assistance with planned and reactive road management services and maintenance activities including winter treatment and snow clearing
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=OCT542304
  Invitation to Quote for the Provision of Planned and Reactive Road Maintenance Services Including Snow Clearing - Orkney Islands Council are looking to establish an agreement for the provision of plant and machinery on an as required basis for the hire of various construction plant such as excavators, cranes, tractors and trailers and other heavy machinery. The purpose of this hire would be to provide assistance with planned and reactive road management services and maintenance activities including winter treatment and snow clearing

## Notice URLs

- http://
- http://www.orkney.gov.uk
- http://www.orkney.gov.ukhttps://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00369
- http://www.orkneyharbours.com
- http://www.publiccontractsscotland.gov.uk
- http://www.scotcourts.gov.uk
- https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000790870
- https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00369

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000790870. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-r6ebe6-0000790870.json.