---
title: "Graphic Design Services (Freelance)"
ocid: "ocds-r6ebe6-0000791531"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000791531"
markdown_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000791531.md"
json_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000791531.json"
source: "Public Contracts Scotland"
current_stage: "Award"
buyer: "ROYAL BOTANIC GARDEN EDINBURGH"
published: "2025-11-10"
---

# Graphic Design Services (Freelance)

Buyer: ROYAL BOTANIC GARDEN EDINBURGH  
Current stage: Award  
OCID: ocds-r6ebe6-0000791531

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## Summary

The Royal Botanic Garden Edinburgh is inviting tenders for a framework agreement to procure freelance graphic design services, aimed at supplementing its in-house graphic design team. The procurement, under the 'Education' industry category, involves services such as marketing materials, reports, digital content, branding, and more, with the location primarily being Edinburgh (UKM75). This tender is currently in the 'Tender' stage with key dates, including the end of the tender period on 7th April 2025 and the start of the award period on the same date at 12:00 PM. The procurement method employed is an open procedure, allowing for electronic submissions via the Public Contracts Scotland website.

This tender presents significant opportunities for freelance graphic designers and related businesses to grow through engagement with the Royal Botanic Garden Edinburgh. Ideal candidates include those skilled in various aspects of graphic design, print and digital media, branding, and video editing, with proficiency in Adobe Creative Suite software. The successful suppliers will not only support overflow situations for marketing, communications, and income-generating purposes but also interact with internal stakeholders and external production companies, allowing for potential network expansion and continuous work. The framework agreement spans multiple lots, making it suitable for businesses looking to provide specialized services such as print design, digital design, brand development, and image/video manipulation. The contract includes options for renewal, offering a long-term partnership potential.

## Notice

This framework agreement is being established by The Royal Botanic Garden Edinburgh to procure freelance graphic design services in order to supplement the in-house graphic design team. The successful suppliers will be expected to provide on-demand graphic design support for various projects, including but not limited to marketing materials, reports, digital content, branding, and other design tasks. The Development and Communications division at the Royal Botanic Garden Edinburgh encompasses the following core practices and teams: - Marketing and Communications - Publications - Fundraising, both corporate and major donors - Membership and individual giving The division wishes to appoint graphic designers/artworkers to help manage overflow situations to work on a freelance basis with the teams above to support the delivery of reactive graphic design for marketing, communications, publications and income-generating purposes. The successful suppliers will support the organisation's in-house graphic designer to produce a host of projects, working with individual team members on specific design and creative solutions. They will liaise directly with internal stakeholders and may also have some contact with contracted external production and printing companies. Most of the work can be undertaken off-site but there may be the requirement for the occasional site visit to the Edinburgh Garden. The work will consist of the production and project management (responding to briefs, communication with stakeholders, etc), graphic design and artworking (mainly using Adobe Creative Suite software - InDesign, PhotoShop, Illustrator and Acrobat).

### Lot Information

Print Design and Production

Examples of work may include: - Print Collateral Design: Includes brochures, flyers, posters, business cards, banners, event signage, advertisements and any other printed materials such as annual reports. - Print Production Oversight: Includes working with print vendors, selecting materials, and overseeing the print production process to ensure high-quality output. - Exhibition Graphics: Designing visual materials for exhibitions, including large-format prints, booth designs, and promotional displays. Expected to be 40% of the total framework value/workload

Options: Additional Departments within RBGE may need to use these services and we wish to allow this.

Renewal: 2 x 12 months optional extensions

Digital Design

Examples of work may include: - Digital Ads: Creation of display ads, banner ads, and other types of digital advertising materials for platforms like Google Ads, Facebook, Instagram, etc. - Email Marketing Templates: Design of email templates for marketing campaigns, newsletters, or transactional emails. - Icon Design: Development of custom icons for web, mobile apps, or other media that require simple, recognizable visual representations. Expected to be 40% of the total framework value/workload

Options: Additional Departments within RBGE may need to use these services and we wish to allow this.

Renewal: 2 x 12 months optional extensions

Existing Brand Development/Rollout

Examples of work may include: - Branding and Identity Packages: Comprehensive design packages of existing brand that include colour schemes, typography guidelines, and brand assets. - Stationery Design: Design of business stationery, such as letterheads, envelopes, and other branded materials that align with the company's brand. Expected to be 15% of the total framework value/workload

Options: Additional Departments within RBGE may need to use these services and we wish to allow this.

Renewal: 2 x 12 months optional extensions

Image & Video Editing and Manipulation

Examples of work may include: - Photo Retouching and Manipulation: High-level photo editing skills, including retouching, colour correction, and adjustments to enhance visual appeal - Image Resizing and Optimization: Ensuring images are optimized for different platforms (web, print, mobile, etc.), and resizing them to fit the required specifications. - Video Editing: Recutting videos, adding sound, captioning and creating top and tail frames. Expected to be 5% of the total framework value/workload

Options: Additional Departments within RBGE may need to use these services and we wish to allow this.

Renewal: 2 x 12 months optional extensions

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Public Contracts Scotland |
| Latest notice | https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=NOV543160 |
| Notice type | PCS Notice - Website Contract Award Notice |
| Procurement type | Framework |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | Not specified |
| Awardee scale | SME |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 10 Nov 2025 |
| Submission deadline | 7 Apr 2025 |
| Future notice date | Not specified |
| Award date | 1 Sep 2025 |
| Contract period | Not specified |
| Recurrence | At time of publish, this is considered a recurrent requirement. |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | £39,500 |
| Awards value | Not specified |
| Contracts value | £39,000 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Not specified |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | ROYAL BOTANIC GARDEN EDINBURGH |
| Locality | EDINBURGH |
| Post town | Edinburgh |
| Postcode | EH3 5LR |
| Country | Scotland |
| ITL 1 | TLM Scotland |
| ITL 2 | TLM1 East Central Scotland |
| ITL 3 | TLM13 City of Edinburgh |
| Local authority | City of Edinburgh |
| Electoral ward | Inverleith |
| Westminster constituency | Edinburgh North and Leith |
| Delivery location | TLM75 City of Edinburgh |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 7 |
| Supplier names | ANDY MCGREGOR DESIGN + MEDIA; BRIGHT SIDE STUDIOS; CLARK COMMUNICATIONS; FORM BY THOUGHT; HEATHER CUMMING; STUDIOARC; WHISTLEJACKET |

## CPV Codes

### Divisions

- 79 - Business services: law, marketing, consulting, recruitment, printing and security

### Codes

- 79822500 - Graphic design services

## Release History

- 10 Nov 2025 at 00:00 - Award - PCS Notice - Website Contract Award Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=NOV543160
- 11 Mar 2025 at 00:00 - Tender - PCS Notice - Website Contract Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAR525752

## Documents

- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAR525752&idx=1
  11th March 2025 - ITT with full instructions and the form of tender which must be completed, signed and returned
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAR525752&idx=2
  11th March 2025 - Pricing Schedule which must be completed and returned
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAR525752
  Graphic Design Services (Freelance) - This framework agreement is being established by The Royal Botanic Garden Edinburgh to procure freelance graphic design services in order to supplement the in-house graphic design team. The successful suppliers will be expected to provide on-demand graphic design support for various projects, including but not limited to marketing materials, reports, digital content, branding, and other design tasks. The Development and Communications division at the Royal Botanic Garden Edinburgh encompasses the following core practices and teams: - Marketing and Communications - Publications - Fundraising, both corporate and major donors - Membership and individual giving The division wishes to appoint graphic designers/artworkers to help manage overflow situations to work on a freelance basis with the teams above to support the delivery of reactive graphic design for marketing, communications, publications and income-generating purposes. The successful suppliers will support the organisation's in-house graphic designer to produce a host of projects, working with individual team members on specific design and creative solutions. They will liaise directly with internal stakeholders and may also have some contact with contracted external production and printing companies. Most of the work can be undertaken off-site but there may be the requirement for the occasional site visit to the Edinburgh Garden. The work will consist of the production and project management (responding to briefs, communication with stakeholders, etc), graphic design and artworking (mainly using Adobe Creative Suite software - InDesign, PhotoShop, Illustrator and Acrobat).
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=NOV543160
  Graphic Design Services (Freelance) - This framework agreement is being established by The Royal Botanic Garden Edinburgh to procure freelance graphic design services in order to supplement the in-house graphic design team. The successful suppliers will be expected to provide on-demand graphic design support for various projects, including but not limited to marketing materials, reports, digital content, branding, and other design tasks. The Development and Communications division at the Royal Botanic Garden Edinburgh encompasses the following core practices and teams: - Marketing and Communications - Publications - Fundraising, both corporate and major donors - Membership and individual giving The division wishes to appoint graphic designers/artworkers to help manage overflow situations to work on a freelance basis with the teams above to support the delivery of reactive graphic design for marketing, communications, publications and income-generating purposes. The successful suppliers will support the organisation's in-house graphic designer to produce a host of projects, working with individual team members on specific design and creative solutions. They will liaise directly with internal stakeholders and may also have some contact with contracted external production and printing companies. Most of the work can be undertaken off-site but there may be the requirement for the occasional site visit to the Edinburgh Garden. The work will consist of the production and project management (responding to briefs, communication with stakeholders, etc), graphic design and artworking (mainly using Adobe Creative Suite software - InDesign, PhotoShop, Illustrator and Acrobat).

## Notice URLs

- http://
- http://www.publiccontractsscotland.gov.uk
- http://www.rbge.org.uk
- https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000791531

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000791531. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-r6ebe6-0000791531.json.