---
title: "Travel Management Services"
ocid: "ocds-r6ebe6-0000792608"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000792608"
markdown_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000792608.md"
json_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000792608.json"
source: "Public Contracts Scotland"
current_stage: "Award"
buyer: "UNIVERSITY OF EDINBURGH"
published: "2026-03-18"
---

# Travel Management Services

Buyer: UNIVERSITY OF EDINBURGH  
Current stage: Award  
OCID: ocds-r6ebe6-0000792608

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## Summary

The University of Edinburgh has completed the public procurement process for Travel Management Services, involving an open procedure within the education sector. The contract, recently awarded, covers business and student group travel services aimed at supporting university members both within the UK and internationally. It ensures efficient travel management by incorporating online and offline booking platforms, rail and air travel, and accommodation bookings. Emphasising sustainability, the procurement supports carbon emission reduction and enhanced duty of care for travelling staff and students. The contract, active from February 2026, is valued at £89,765,643.21 for business travel services and £8,999,787.37 for student group travel services. Key Travel has been awarded the contract as the supplier, delivering services from their Manchester office as of 23rd February 2026.

This opportunity creates significant potential for entities specialising in travel services, logistics, and technology for travel management platforms. Businesses involved in air, rail, accommodations, and related advisory services can expand their market presence. The contract, favouring quality over price with an 80/20 award criteria ratio, offers opportunities even for foreign companies as evidenced by numerous foreign bids. Large enterprises capable of providing a comprehensive travel management system and meeting sustainability criteria will find this contract especially rewarding. As the University seeks innovative solutions to streamline its travel needs, firms offering cutting-edge technologies and sustainable practices are well-suited to thrive under this procurement framework.

## Notice

The University of Edinburgh is awarding a comprehensive Travel Management Services contract to cover all Business and Student Group Travel. Many of our students and staff travel as part of their studies, research, or to develop important connections across the UK and internationally. We are committed to supporting our community to do so as safely and efficiently as possible. At the same time, we remain steadfast in achieving our ambitious sustainability goals, which include reducing carbon emissions related to travel. As transport costs increase worldwide, this service will support our work to safeguard our community, reduce University expenditure, and provide high-quality data for carbon and travel reporting. The University has included buffers within the value to account solely for potential increases in travel volumes or rising costs to mitigate future contract modifications. The anticipated contract value is not a commitment or a guaranteed level of spend. Potential fluctuations in travel demand, internal policy changes and external factors may result in lower spending.

### Lot Information

Business Travel Services

The contract period is 3 years, with the option to extend for an additional 4 x 1 year. The core requirement of this project is to develop an integrated travel management platform that handles a variety of travel-related services. - Online and offline booking capabilities. - Rail travel (including cross-channel rail services). - Air travel (domestic, European, and international). - Accommodation bookings (domestic, European, and international). - Dedicated Account Management, Online and Offline teams who will serve as the direct contacts. The need for a robust travel management system is driven by the complexity of travel arrangements, sustainability targets, enhanced duty of care, improved user experience and driving financial and administrative efficiencies. The objectives and goals of the UoE Sustainable Travel Policy are threefold: 1. Delivering on ambitious sustainability goals by reducing carbon emissions related to business travel and providing high-quality data for carbon and travel reporting. 2. Supporting the University's duty of care for staff and students, particularly those travelling overseas, ensuring their safety and well-being. 3. Providing value for money by improving cost efficiency and streamlining the administration of reimbursements within the University's large, complex organisational structure. Lot Description Lot 1 - Business Travel Services - This lot provides Members with access to a fully managed service for all UK and International travel and associated services. The Member will be able to research and book using an online tool and/or via offline booking channels using a traditional call centre/agent type operation (on the lowest cost non-Premium Line telephone number). This lot will cover UK and International Air, Rail, and Hotel services; Ferry services; Eurostar; International Vehicle Hire; Visa services; and relevant professional advice to all clients.

Renewal: Total contract length: 3 years / 36 months Contract start date: 1st February 2026 Contract end date: 31st January 2029 Any extensions: 4 x 12-month optional extensions

Student Group Travel Services

The contract period is 3 years, with the option to extend for an additional 4 x 1 year. The core requirement of this project is to develop an integrated travel management platform that handles a variety of travel-related services. - Online and offline booking capabilities. - Rail travel (including cross-channel rail services). - Air travel (domestic, European, and international). - Accommodation bookings (domestic, European, and international). - Dedicated Account Management, Online and Offline teams who will serve as the direct contacts. The need for a robust travel management system is driven by the complexity of travel arrangements, sustainability targets, enhanced duty of care, improved user experience and driving financial and administrative efficiencies. The objectives and goals of the UoE Sustainable Travel Policy are threefold: 1. Delivering on ambitious sustainability goals by reducing carbon emissions related to business travel and providing high-quality data for carbon and travel reporting. 2. Supporting the University's duty of care for staff and students, particularly those travelling overseas, ensuring their safety and well-being. 3. Providing value for money by improving cost efficiency and streamlining the administration of reimbursements within the University's large, complex organisational structure. Lot Description Lot 2 - Student Group Travel Services - This lot covers UK and International Air, Rail and Hotel / Hostel services; Ferry services; Eurostar; International Vehicle Hire; Group Travel services; and relevant professional advice to Members for student group travel.

Renewal: Total contract length: 3 years / 36 months Contract start date: 1st February 2026 Contract end date: 31st January 2029 Any extensions: 4 x 12-month optional extensions

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Public Contracts Scotland |
| Latest notice | https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAR551968 |
| Notice type | OJEU - F3 - Contract Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | Not specified |
| Awardee scale | Large |
| All stages | Planning, Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 18 Mar 2026 |
| Submission deadline | 27 Jun 2025 |
| Future notice date | 31 Mar 2025 |
| Award date | 23 Feb 2026 |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | £98,765,430 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Not specified |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | UNIVERSITY OF EDINBURGH |
| Locality | EDINBURGH |
| Post town | Edinburgh |
| Postcode | EH1 1HT |
| Country | Scotland |
| ITL 1 | TLM Scotland |
| ITL 2 | TLM1 East Central Scotland |
| ITL 3 | TLM13 City of Edinburgh |
| Local authority | City of Edinburgh |
| Electoral ward | City Centre |
| Westminster constituency | Edinburgh East and Musselburgh |
| Delivery location | TLM75 City of Edinburgh |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | KEY TRAVEL |

## CPV Codes

### Divisions

- 63 - Supporting and auxiliary transport services; travel agencies services

### Codes

- 63516000 - Travel management services

## Release History

- 18 Mar 2026 at 00:00 - Award - OJEU - F3 - Contract Award Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAR551968
- 13 May 2025 at 00:00 - Tender - OJEU - F2 - Contract Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAY530230
- 6 Mar 2025 at 00:00 - Planning - OJEU - F1 - Prior Information Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAR525450

## Documents

- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAR525450
  Travel Management Services - The University of Edinburgh aims to establish a comprehensive Travel Management Services contract to accommodate the increasing travel spend observed year-on-year. Please read the more detailed description below.
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAY530230
  Travel Management Services - The University of Edinburgh aims to establish a comprehensive Travel Management Services contract to accommodate the increasing travel spend observed year-on-year. Please read the more detailed description below.
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAR551968
  Travel Management Services - The University of Edinburgh is awarding a comprehensive Travel Management Services contract to cover all Business and Student Group Travel. Many of our students and staff travel as part of their studies, research, or to develop important connections across the UK and internationally. We are committed to supporting our community to do so as safely and efficiently as possible. At the same time, we remain steadfast in achieving our ambitious sustainability goals, which include reducing carbon emissions related to travel. As transport costs increase worldwide, this service will support our work to safeguard our community, reduce University expenditure, and provide high-quality data for carbon and travel reporting. The University has included buffers within the value to account solely for potential increases in travel volumes or rising costs to mitigate future contract modifications. The anticipated contract value is not a commitment or a guaranteed level of spend. Potential fluctuations in travel demand, internal policy changes and external factors may result in lower spending.

## Notice URLs

- http://
- http://www.ed.ac.uk
- https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000792608
- https://www.publictendersscotland.publiccontractsscotland.gov.uk
- https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html?VISITORID=b00bf88c-8f28-485d-87cf-5a33b56e5fa8&VISITORID=b00bf88c-8f28-485d-87cf-5a33b56e5fa8

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000792608. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-r6ebe6-0000792608.json.