---
title: "Bureau Management Services"
ocid: "ocds-r6ebe6-0000793173"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000793173"
markdown_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000793173.md"
json_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000793173.json"
source: "Public Contracts Scotland"
current_stage: "Award"
buyer: "WEST DUNBARTONSHIRE COUNCIL"
published: "2025-08-13"
---

# Bureau Management Services

Buyer: WEST DUNBARTONSHIRE COUNCIL  
Current stage: Award  
OCID: ocds-r6ebe6-0000793173

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## Summary

West Dunbartonshire Council has completed a public procurement process for Bureau Management Services, focusing on utility bill validation. The procurement, categorised under general public services, takes place in the West Dunbartonshire area, with the main goal of engaging a utility bill validation company to ensure accuracy in billing and compliance with carbon reporting requirements. The procurement began with a tender on 10 April 2025 and concluded with the awarding of the contract on 18 June 2025. The open procedure procurement method was employed, involving electronic submissions, and the contract, valued at £128,160, was awarded to Inspired Energy, a large-scale supplier. This contract is now in the Award stage, with key documents such as award notices duly completed.

The award of this contract presents substantial opportunities for businesses involved in utility management and data services. Companies with expertise in validating billing rates and charges, as well as those capable of offering software solutions for monitoring and targeting energy use, would have been well-positioned to compete in this tender. The process encourages growth for businesses that can provide robust data analysis and reporting services tailored to public sector energy compliance mandates, offering a platform for expanding business portfolios within the public procurement domain. Potential bidders needed to demonstrate strong economic, financial, and technical capacities, emphasising sustained annual turnover, relevant certifications, and past project experiences.

## Notice

West Dunbartonshire Council's requirement is to procure a specialist utility bill validation company who shall 1.Validate all WDC and WDLT utility bills contract rates, pass through charges, check for duplication and errors and ensure rectification with WDC suppliers and report progress to WDC contract administrator. 2.Provide a hosted Monitoring and Targeting system in which the specialist shall import Electronic billing files provided by the supplier or when not possible enter standard invoices manually (as in the case of Heat invoices). The specialist should also import supplier HH data for the hosted M&T system should allow WDC to access all data, compile reports on utility use and cost for mandatory carbon reporting. 3.From the M& T software the specialist will provide a monthly Excel spreadsheet for each consolidated invoice type which is reflective of the supplier's original invoice with detail per line of site cost code, name, address, net value, VAT both 5% and 20%, gross value, MPR/MPAN/SPID.

### Lot Information

Lot 1

West Dunbartonshire Council's requirement is to procure a specialist utility bill validation company who shall 1.Validate all WDC and WDLT utility bills contract rates, pass through charges, check for duplication and errors and ensure rectification with WDC suppliers and report progress to WDC contract administrator. 2.Provide a hosted Monitoring and Targeting system in which the specialist shall import Electronic billing files provided by the supplier or when not possible enter standard invoices manually (as in the case of Heat invoices). The specialist should also import supplier HH data for the hosted M&T system should allow WDC to access all data, compile reports on utility use and cost for mandatory carbon reporting. 3.From the M& T software the specialist will provide a monthly Excel spreadsheet for each consolidated invoice type which is reflective of the supplier's original invoice with detail per line of site cost code, name, address, net value, VAT both 5% and 20%, gross value, MPR/MPAN/SPID.

Renewal: 1 x 12 month extension = 48 Month contract

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Public Contracts Scotland |
| Latest notice | https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=AUG536910 |
| Notice type | PCS Notice - Website Contract Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | Not specified |
| Awardee scale | Large |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 13 Aug 2025 |
| Submission deadline | 12 May 2025 |
| Future notice date | Not specified |
| Award date | 18 Jun 2025 |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | £128,160 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Not specified |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | WEST DUNBARTONSHIRE COUNCIL |
| Locality | DUMBARTON |
| Post town | Glasgow |
| Postcode | G82 1QL |
| Country | Scotland |
| ITL 1 | TLM Scotland |
| ITL 2 | TLM3 West Central Scotland |
| ITL 3 | TLM31 East Dunbartonshire and West Dunbartonshire |
| Local authority | West Dunbartonshire |
| Electoral ward | Dumbarton |
| Westminster constituency | West Dunbartonshire |
| Delivery location | TLM81 East Dunbartonshire, West Dunbartonshire, and Helensburgh and Lomond |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | INSPIRED ENERGY |

## CPV Codes

### Divisions

- 71 - Architectural, construction, engineering and inspection services

### Codes

- 71314200 - Energy-management services

## Release History

- 13 Aug 2025 at 00:00 - Award - PCS Notice - Website Contract Award Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=AUG536910
- 10 Apr 2025 at 00:00 - Tender - PCS Notice - Website Contract Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=APR528093

## Documents

- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=APR528093
  Bureau Management Services - West Dunbartonshire Council's requirement is to procure a specialist utility bill validation company who shall 1.Validate all WDC and WDLT utility bills contract rates, pass through charges, check for duplication and errors and ensure rectification with WDC suppliers and report progress to WDC contract administrator. 2.Provide a hosted Monitoring and Targeting system in which the specialist shall import Electronic billing files provided by the supplier or when not possible enter standard invoices manually (as in the case of Heat invoices). The specialist should also import supplier HH data for the hosted M&T system should allow WDC to access all data, compile reports on utility use and cost for mandatory carbon reporting. 3.From the M& T software the specialist will provide a monthly Excel spreadsheet for each consolidated invoice type which is reflective of the supplier's original invoice with detail per line of site cost code, name, address, net value, VAT both 5% and 20%, gross value, MPR/MPAN/SPID.
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=AUG536910
  Bureau Management Services - West Dunbartonshire Council's requirement is to procure a specialist utility bill validation company who shall 1.Validate all WDC and WDLT utility bills contract rates, pass through charges, check for duplication and errors and ensure rectification with WDC suppliers and report progress to WDC contract administrator. 2.Provide a hosted Monitoring and Targeting system in which the specialist shall import Electronic billing files provided by the supplier or when not possible enter standard invoices manually (as in the case of Heat invoices). The specialist should also import supplier HH data for the hosted M&T system should allow WDC to access all data, compile reports on utility use and cost for mandatory carbon reporting. 3.From the M& T software the specialist will provide a monthly Excel spreadsheet for each consolidated invoice type which is reflective of the supplier's original invoice with detail per line of site cost code, name, address, net value, VAT both 5% and 20%, gross value, MPR/MPAN/SPID.

## Notice URLs

- http://
- http://www.west-dunbarton.gov.uk/business/suppliers/procurement/
- https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000793173
- https://www.publictendersscotland.publiccontractsscotland.gov.uk

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000793173. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-r6ebe6-0000793173.json.