--- title: "Pre-market engagement - Managing Agents" ocid: "ocds-r6ebe6-0000794214" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000794214" markdown_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000794214.md" json_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000794214.json" source: "Public Contracts Scotland" current_stage: "Planning" buyer: "CROWN ESTATE SCOTLAND" published: "2025-03-25" --- # Pre-market engagement - Managing Agents Buyer: CROWN ESTATE SCOTLAND Current stage: Planning OCID: ocds-r6ebe6-0000794214 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000794214) [Download OCDS JSON](https://d3tenders.com/contract/ocds-r6ebe6-0000794214.json) ## Summary Crown Estate Scotland is initiating a public procurement process titled "Pre-market engagement – Managing Agents," focusing on the industry category of Estate Management. The process, currently in the planning stage as of 25th March 2025, involves a pre-market engagement exercise aimed at procuring managing agent services for their Rural and Commercial Property portfolios. The buying organisation, Crown Estate Scotland, located in Edinburgh (EH3 9GL), has set a deadline for completing a related survey by 5 pm on Wednesday, 2nd April 2025. This engagement will help develop the approach to re-tendering the contracts that are set to end in March 2026. This tender presents an excellent opportunity for businesses specialising in property management with expertise in handling complex operational tasks such as lease management, rent accounting, and property maintenance. Firms with capacities in regulatory compliance, financial planning, and stakeholder relationship management would be well-suited for this procurement. Engaging in this tender can help businesses align with Crown Estate Scotland’s objectives of supporting sustainable and economic development, providing a pathway for growth and visibility within Scotland's public sector. The procurement process may potentially be divided into lots to accommodate different service requirements, giving smaller firms a chance to compete. ## Notice Crown Estate Scotland (CES) operates an outsourced business model for a significant part of its property management functions across its Rural, Coastal, Commercial, Salmon Fishing Rights, Minerals and Mines Royal property portfolios. Currently there are a series of contracts in place with firms of Managing Agents (MA's) with specialist property management skills, capacity and experience, some of which are due to end in March 2026. Crown Estate Scotland is undertaking a pre-market engagment exercise and has prepared a series of questions for parties capable of providing managing agent services for its Rural and Commercial Property portfolio's ahead of the tendering process. By answering these questions your organisation will assist Crown Estate Scotland develop its approach to re-tendering our Managing Agents contracts for our rural and commercial property portfolio. Please find the questions at this link: https://forms.office.com/e/d0AGdXxmzT a Word document is also to attached to this notice containing the hyperlink. Please note, the services to which this PIN relates may have a lotting structure. However, II.1.6) of this notice indicates that it is not divided into lots. To be clear, this simply means that this PIN notice is not divided into lots. However, the relevant contracts to which this PIN relates may be divided into lots. ### Lot Information Lot 1 Crown Estate Scotland (CES) operates an outsourced business model for a significant part of its property management functions across its Rural, Coastal, Commercial, Salmon Fishing Rights, Minerals and Mines Royal property portfolios. Currently there are a series of contracts in place with firms of Managing Agents (MA's) with specialist property management skills, capacity and experience, some of which are due to end in March 2026. Crown Estate Scotland is undertaking a pre-market engagement exercise and has prepared a series of questions for parties capable of providing managing agent services for its Rural and Commercial Property portfolio's ahead of the tendering process. By answering these questions your organisation will assist Crown Estate Scotland develop its approach to re-tendering our Managing Agents contracts for our rural and commercial property portfolio The delivery of Crown Estate Scotland's obligations in respect of property management across the property assets involves a high degree of complex operational management including managing lease agreements, rent accounting, financial planning & management, adherence to regulatory provisions and standards, management of relationships, managing & supervising property repairs/ maintenance & renovation/improvement work, health and safety compliance and delivery of various services to meet all landlord obligations and the expectations of tenants and other stakeholders. In advance of the next Corporate Plan 2026-31, Crown Estate Scotland is looking to put in place Managing Agent contracts that will help the organisation in the delivery its core purpose to invest in property, natural resources and people to generate lasting value for Scotland. The Scottish Crown Estate Act 2019 was implemented on 1 April 2020. It sets out our statutory duty to manage the assets to support sustainable development generally, and economic development, regeneration, social and environmental wellbeing specifically. Assets are held 'in right of The Crown' and the Monarch remains the legal owner. The Scottish Crown Estate is a unique mix of land, property and rights, with a total property value at March 2024 of GBP665.6m. In 2023-4, it generated GBP113.2m for the Scottish Government's public spending. ## Key Details | Field | Value | | --- | --- | | Publication source | Public Contracts Scotland | | Latest notice | https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAR526695 | | Notice type | OJEU - F1 - Prior Information Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Not Specified | | Procurement method details | Not specified | | Tender suitability | Not specified | | Awardee scale | Not specified | | All stages | Planning | ## Dates | Field | Value | | --- | --- | | Publication date | 25 Mar 2025 | | Submission deadline | Not specified | | Future notice date | 14 Jul 2025 | | Award date | Not specified | | Contract period | Not specified | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | Not specified | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Planned | | Lots status | Planned | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | CROWN ESTATE SCOTLAND | | Locality | EDINBURGH | | Post town | Edinburgh | | Postcode | EH3 9GL | | Country | Scotland | | ITL 1 | TLM Scotland | | ITL 2 | TLM1 East Central Scotland | | ITL 3 | TLM13 City of Edinburgh | | Local authority | City of Edinburgh | | Electoral ward | City Centre | | Westminster constituency | Edinburgh East and Musselburgh | | Delivery location | TLM Scotland | ## CPV Codes ### Divisions - 70 - Real estate services ### Codes - 70330000 - Property management services of real estate on a fee or contract basis - 70332200 - Commercial property management services ## Release History - 25 Mar 2025 at 00:00 - Planning - OJEU - F1 - Prior Information Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAR526695 ## Documents - https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAR526695&idx=1 25th March 2025 - Background Information - https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAR526695&idx=2 25th March 2025 - Hyperlink to Survey - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAR526695 Pre-market engagement - Managing Agents - Crown Estate Scotland (CES) operates an outsourced business model for a significant part of its property management functions across its Rural, Coastal, Commercial, Salmon Fishing Rights, Minerals and Mines Royal property portfolios. Currently there are a series of contracts in place with firms of Managing Agents (MA's) with specialist property management skills, capacity and experience, some of which are due to end in March 2026. Crown Estate Scotland is undertaking a pre-market engagment exercise and has prepared a series of questions for parties capable of providing managing agent services for its Rural and Commercial Property portfolio's ahead of the tendering process. By answering these questions your organisation will assist Crown Estate Scotland develop its approach to re-tendering our Managing Agents contracts for our rural and commercial property portfolio. Please find the questions at this link: https://forms.office.com/e/d0AGdXxmzT a Word document is also to attached to this notice containing the hyperlink. Please note, the services to which this PIN relates may have a lotting structure. However, II.1.6) of this notice indicates that it is not divided into lots. To be clear, this simply means that this PIN notice is not divided into lots. However, the relevant contracts to which this PIN relates may be divided into lots. ## Notice URLs - http:// - http://crownestatescotland.com/ - http://www.publiccontractsscotland.gov.uk - http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=794214 - https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000794214 - https://forms.office.com/e/d0AGdXxmzT ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000794214. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-r6ebe6-0000794214.json.