---
title: "Residential & Business Services: Provision of Linen for Catered Events"
ocid: "ocds-r6ebe6-0000794263"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000794263"
markdown_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000794263.md"
json_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000794263.json"
source: "Public Contracts Scotland"
current_stage: "Tender"
buyer: "UNIVERSITY OF ST ANDREWS"
published: "2025-04-02"
---

# Residential & Business Services: Provision of Linen for Catered Events

Buyer: UNIVERSITY OF ST ANDREWS  
Current stage: Tender  
OCID: ocds-r6ebe6-0000794263

[View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000794263)  
[Download OCDS JSON](https://d3tenders.com/contract/ocds-r6ebe6-0000794263.json)

## Summary

The University of St Andrews is currently in the Tender stage of procuring linen services for catered events run by its Residential & Business Services Event Operations team. This procurement process falls under the services category and is being carried out using an open procedure method. The tender, titled "Residential & Business Services: Provision of Linen for Catered Events," aims to partner with a laundry service provider to supply, launder, and manage a flexible par stock of linen. The procurement is located in the UKM72 region, with goods to be delivered to the university estate in St Andrews. Key dates include the tender submission deadline on 23rd April 2025 at 12:00 PM, coinciding with the start of the award period.

This tender represents a significant business growth opportunity for laundry service providers, especially those capable of offering comprehensive leasing solutions. Businesses that are members of the Textile Services Association or equivalent, and comply with relevant industry regulations and standards are particularly well-suited to compete. The tender solicits cost-effective solutions and innovative linen alternatives that align with the university's strategic goals of quality, sustainability, and financial responsibility. This opportunity is ideal for companies that can handle large volumes and offer services that meet the high standards of a 4-star hotel environment, ensuring a pristine appearance of linens for various event sizes, including up to large-scale events hosting thousands of guests.

## Notice

The supply of linen (or appropriate alternative) for catered events run by the university's Residential & Business Services (RBS) Event Operations team. Our objective is to partner with a laundry service that offers a comprehensive leasing solution, including stock provision, selection, laundering, and return, while maintaining a flexible par stock that adapts to commercial business demands.

### Lot Information

Lot 1

Currently, RBS maintains a par stock of linen that we own, with a laundry service providing a pick-up, laundering, and return service based on demand. However, the existing linen stock no longer meets the high-quality standards expected by the University, impacting the level of service we provide. Our objective is to partner with a laundry service that offers a comprehensive leasing solution, including stock provision, selection, laundering, and return, while maintaining a flexible par stock that adapts to commercial business demands. This approach will: Ensure consistently high-quality linens that meet University standards. Improve operational efficiency with a seamless supply chain. Enhance sustainability efforts by reducing waste and ensuring eco-friendly laundering practices. Minimise financial exposure by eliminating the need for large capital investments in linen purchasing and replacement. By implementing this model, we align with the University's strategic goals of quality, sustainability, and financial responsibility while ensuring a more adaptable and cost-effective linen management system. Tenderers should propose cost-effective solutions, such as, but not limited to bulk hire discounts, and are asked to consider innovative proposals for introducing innovative linen alternatives that enhance functionality and aesthetics, but are in line with our stated objectives above. The supplier shall comply with all relevant industry regulations and standards and will ideally be a member of the Textile Services Association or equivalent. The peak business season for RBS events occurs during the summer, with up to five dinners per week. Event sizes vary significantly from intimate dinners for 16 guests, requiring four tablecloths and 16 napkins, to larger dinners for 150 guests, which require 15 round tablecloths, 10 trestle tablecloths, and 160 napkins. Additionally, Summer Graduation Garden parties host 2,000 guests per day over five days, requiring 50 round tablecloths and 50 trestle tablecloths per day. Deliveries / collections are likely to be required twice a week, but the university would be open to suggestions as to how this might be managed to minimise carbon, whilst ensuring availability of linens to ensure catering operations can be maintained. All linen must present a pristine and professional appearance to align with the high-quality standards expected in a 4-star hotel environment.

Renewal: 2 x 12 months extension possible at the discretion of the University of St Andrews

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Public Contracts Scotland |
| Latest notice | https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=APR527388 |
| Notice type | PCS Notice - Website Contract Notice |
| Procurement type | Framework |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | Not specified |
| Awardee scale | Not specified |
| All stages | Tender |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 2 Apr 2025 |
| Submission deadline | 23 Apr 2025 |
| Future notice date | Not specified |
| Award date | Not specified |
| Contract period | Not specified |
| Recurrence | The university is likely to continue to need these services. If the requirement requires to advertise a future requirement, it will be approximately 4 months before the start of a new contract. |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Active |
| Lots status | Active |
| Awards status | Not specified |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | UNIVERSITY OF ST ANDREWS |
| Locality | GUARDBRIDGE |
| Post town | Kirkcaldy |
| Postcode | KY16 0US |
| Country | Scotland |
| ITL 1 | TLM Scotland |
| ITL 2 | TLM0 Eastern Scotland |
| ITL 3 | TLM01 Clackmannanshire and Fife |
| Local authority | Fife |
| Electoral ward | Tay Bridgehead |
| Westminster constituency | North East Fife |
| Delivery location | TLM72 Clackmannanshire and Fife |

## CPV Codes

### Divisions

- 39 - Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products
- 98 - Other community, social and personal services

### Codes

- 39513000 - Table linen
- 98311000 - Laundry-collection services
- 98311100 - Laundry-management services

## Release History

- 2 Apr 2025 at 00:00 - Tender - PCS Notice - Website Contract Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=APR527388

## Documents

- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=APR527388
  Residential & Business Services: Provision of Linen for Catered Events - The supply of linen (or appropriate alternative) for catered events run by the university's Residential & Business Services (RBS) Event Operations team. Our objective is to partner with a laundry service that offers a comprehensive leasing solution, including stock provision, selection, laundering, and return, while maintaining a flexible par stock that adapts to commercial business demands.

## Notice URLs

- http://
- http://www.st-andrews.ac.uk/staff/money/procurement/
- https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000794263
- https://in-tendhost.co.uk/universityofstandrews/aspx/Home
- https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=794263
- https://www.st-andrews.ac.uk/media/procurement/supplier-registration-portal.pdf

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000794263. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-r6ebe6-0000794263.json.