---
title: "EC1048 Air Conditioners Maintenance & Reactive Work"
ocid: "ocds-r6ebe6-0000795787"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000795787"
markdown_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000795787.md"
json_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000795787.json"
source: "Public Contracts Scotland"
current_stage: "Award"
buyer: "UNIVERSITY OF EDINBURGH"
published: "2025-09-18"
---

# EC1048 Air Conditioners Maintenance & Reactive Work

Buyer: UNIVERSITY OF EDINBURGH  
Current stage: Award  
OCID: ocds-r6ebe6-0000795787

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## Summary

The University of Edinburgh, located in Edinburgh, UK, concluded a procurement process for the maintenance and reactive work of air conditioning units across its estate. The contract, titled "EC1048 Air Conditioners Maintenance & Reactive Work," falls under the Education industry category and was conducted using a Restricted Procedure. The procurement reached the award stage on 18th September 2025, with the contract commencing on 1st October 2025 and lasting until 30th September 2028, with an option to extend by an additional two years. Alba Facilities Services Ltd, based in Glasgow, was appointed as the single supplier under a services contract valued at £2,750,000, exemplifying the selective procurement method's successful application.

This tender presents significant opportunities for businesses specialising in HVAC services, particularly those experienced in maintaining and servicing large and complex estates. The contract's scope and value position it as an attractive proposition for businesses looking to expand in the education sector. Small to medium enterprises (SMEs) like Alba Facilities Services Ltd, which successfully secured the award, demonstrate the feasibility for similarly sized and competent firms to compete and grow their portfolios through such public sector contracts. Businesses equipped with the required certifications, and compliance in quality management, health, safety, and environmental standards will find this tender, and similar future opportunities, instrumental in bolstering their market presence and enhancing their service delivery capabilities.

## Notice

The University of Edinburgh has appointed a single supplier to provide maintenance services and reactive work for Air Conditioning Units and systems that are spread throughout the University's Estate. The initial contract period is for 3 years from 1st October 2025 to 30th September 2028. The University has two options to extend for periods of 1-year each, potentially taking the contract through to 30th September 2030 if all extensions are applied (3+1+1).

### Lot Information

Lot 1

The University of Edinburgh has appointed a single supplier to provide maintenance services and reactive work for Air Conditioning Units and systems that are spread throughout the University's Estate. The initial contract period is for 3 years from 1st October 2025 to 30th September 2028. The University has two options to extend for periods of 1-year each, potentially taking the contract through to 30th September 2030 if all extensions are applied (3+1+1). The contract has been awarded following an openly advertised Restricted Procedure (two-stage tender process).

Options: The University has two options to extend for periods of 1-year each, potentially taking the contract through to 30th September 2030 if all extensions are applied (3+1+1).

Renewal: Initial contract period of 3 years with the option to extend for up to a further 2 years in total (3+1+1).

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Public Contracts Scotland |
| Latest notice | https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP539490 |
| Notice type | OJEU - F3 - Contract Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Selective |
| Procurement method details | Restricted procedure |
| Tender suitability | Not specified |
| Awardee scale | SME |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 18 Sep 2025 |
| Submission deadline | 8 May 2025 |
| Future notice date | Not specified |
| Award date | 16 Sep 2025 |
| Contract period | Not specified |
| Recurrence | Tendering process for renewal of this contract is likely to be approx. 6 to 9 months prior to the expiry of the contract. |

## Values

| Field | Value |
| --- | --- |
| Tender value | £2,750,000 |
| Lots value | £2,750,000 |
| Awards value | Not specified |
| Contracts value | £2,750,000 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Not specified |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | UNIVERSITY OF EDINBURGH |
| Locality | EDINBURGH |
| Post town | Edinburgh |
| Postcode | EH1 1HT |
| Country | Scotland |
| ITL 1 | TLM Scotland |
| ITL 2 | TLM1 East Central Scotland |
| ITL 3 | TLM13 City of Edinburgh |
| Local authority | City of Edinburgh |
| Electoral ward | City Centre |
| Westminster constituency | Edinburgh East and Musselburgh |
| Delivery location | TLM75 City of Edinburgh |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | ALBA FACILITIES SERVICES |

## CPV Codes

### Divisions

- 42 - Industrial machinery
- 50 - Repair and maintenance services

### Codes

- 42500000 - Cooling and ventilation equipment
- 50000000 - Repair and maintenance services

## Release History

- 18 Sep 2025 at 00:00 - Award - OJEU - F3 - Contract Award Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP539490
- 9 Apr 2025 at 00:00 - Tender - OJEU - F2 - Contract Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=APR527993

## Documents

- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=APR527993
  EC1048 Air Conditioners Maintenance & Reactive Work - The University of Edinburgh will shortly be going out to tender via a Restricted Procedure to engage a suitably qualified, resourced, and experienced single supplier to provide maintenance services and reactive work for Air Conditioning Units and systems that are spread throughout the University's Estate. It is anticipated that the contract will be in place for an initial period of 3 years, with two options to extend for periods of 1-year each (3+1+1).
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP539490
  EC1048 Air Conditioners Maintenance & Reactive Work - The University of Edinburgh has appointed a single supplier to provide maintenance services and reactive work for Air Conditioning Units and systems that are spread throughout the University's Estate. The initial contract period is for 3 years from 1st October 2025 to 30th September 2028. The University has two options to extend for periods of 1-year each, potentially taking the contract through to 30th September 2030 if all extensions are applied (3+1+1).

## Notice URLs

- http://
- http://www.ed.ac.uk
- https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000795787
- https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000795787. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-r6ebe6-0000795787.json.