--- title: "Fuel Management System and Maintenance of Fleet Fuel Facilities" ocid: "ocds-r6ebe6-0000795879" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000795879" markdown_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000795879.md" json_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000795879.json" source: "Public Contracts Scotland" current_stage: "Tender" buyer: "FALKIRK COUNCIL" published: "2025-07-01" --- # Fuel Management System and Maintenance of Fleet Fuel Facilities Buyer: FALKIRK COUNCIL Current stage: Tender OCID: ocds-r6ebe6-0000795879 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000795879) [Download OCDS JSON](https://d3tenders.com/contract/ocds-r6ebe6-0000795879.json) ## Summary Falkirk Council is inviting tenders for the provision of a fuel management system and maintenance of fleet fuel facilities, located in Larbert, Scotland, classified under general public services. This procurement process is in the tender stage as of July 2025, with electronic submissions required by 11:00 BST on 12 August 2025. The contract covers the supply of both a web-based fuel management system and compatible hardware, alongside maintenance responsibilities for the council's fuelling infrastructure, valued at £80,000. The open procedure method invites interested parties within the region UKM76 to bring forth competitive bids for services under the specified framework agreement. This tender presents substantial opportunities for growth, especially for companies specialising in fuel management systems, IT solutions, or infrastructure maintenance. Bidders experienced in providing robust, secure fuel management platforms and software solutions that can integrate with fleet tracking systems will be particularly well-suited for this project. The contract offers ongoing collaboration benefits, encouraging bidders to contribute to community benefits as part of their proposals, fostering long-term engagement and enhancing their reputation with local authorities. Successful bidders can establish a crucial partnership with Falkirk Council, leveraging their expertise to fulfil both technical and community aspirations. ## Notice Provision of a web based fuel management system including the supply of fuel management hardware to be installed at Council fuelling depots. System must be able to manage fuel transactions at Council depots including DERV, HVO & Adblu including suitable access controls i.e. vehicle & driver fobs/pins. Supplier will also maintain and repair the infrastructure, fuel tanks and pumps, including regular stock takes and dips. ### Lot Information Lot 1 Provision of a web based fuel management system including the supply of fuel management hardware to be installed at Council fuelling depots. System must be able to manage fuel transactions at Council depots including DERV, HVO & Adblu including suitable access controls i.e. vehicle & driver fobs/pins. Supplier will also maintain and repair the infrastructure, fuel tanks and pumps, including regular stock takes and dips.. Contract value provided allows for possible "one off" costs e.g. replacement of fuel tank over the term of the arrangement. ## Key Details | Field | Value | | --- | --- | | Publication source | Public Contracts Scotland | | Latest notice | https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUL533677 | | Notice type | PCS Notice - Website Contract Notice | | Procurement type | Framework | | Procurement category | Services | | Procurement method | Open | | Procurement method details | Open procedure | | Tender suitability | Not specified | | Awardee scale | Not specified | | All stages | Planning, Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 1 Jul 2025 | | Submission deadline | 12 Aug 2025 | | Future notice date | 2 Jun 2025 | | Award date | Not specified | | Contract period | Not specified | | Recurrence | February 2029 | ## Values | Field | Value | | --- | --- | | Tender value | £80,000 | | Lots value | £80,000 | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Active | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | FALKIRK COUNCIL | | Locality | LARBERT | | Post town | Falkirk and Stirling | | Postcode | FK5 4RU | | Country | Scotland | | ITL 1 | TLM Scotland | | ITL 2 | TLM1 East Central Scotland | | ITL 3 | TLM12 Falkirk | | Local authority | Falkirk | | Electoral ward | Bonnybridge and Larbert | | Westminster constituency | Alloa and Grangemouth | | Delivery location | TLM76 Falkirk | ## CPV Codes ### Divisions - 09 - Petroleum products, fuel, electricity and other sources of energy - 30 - Office and computing machinery, equipment and supplies except furniture and software packages - 31 - Electrical machinery, apparatus, equipment and consumables; lighting - 32 - Radio, television, communication, telecommunication and related equipment - 33 - Medical equipments, pharmaceuticals and personal care products - 34 - Transport equipment and auxiliary products to transportation - 42 - Industrial machinery - 48 - Software package and information systems - 50 - Repair and maintenance services - 60 - Transport services (excl. Waste transport) - 63 - Supporting and auxiliary transport services; travel agencies services ### Codes - 09000000 - Petroleum products, fuel, electricity and other sources of energy - 09100000 - Fuels - 09111300 - Fossil fuels - 09134200 - Diesel fuel - 09135000 - Fuel oils - 09340000 - Nuclear fuels - 30210000 - Data-processing machines (hardware) - 30236200 - Data-processing equipment - 31122100 - Fuel cells - 32260000 - Data-transmission equipment - 32580000 - Data equipment - 33952000 - Transport equipment and auxiliary products to transportation - 34000000 - Transport equipment and auxiliary products to transportation - 42113390 - Fuel-gas systems - 42122180 - Fuel pumps - 42124210 - Parts of fuel, hand and concrete pumps - 42124211 - Parts of fuel pumps - 48000000 - Software package and information systems - 48100000 - Industry specific software package - 50100000 - Repair, maintenance and associated services of vehicles and related equipment - 50110000 - Repair and maintenance services of motor vehicles and associated equipment - 50111100 - Vehicle-fleet management services - 50111110 - Vehicle-fleet-support services - 60000000 - Transport services (excl. Waste transport) - 60100000 - Road transport services - 63710000 - Support services for land transport - 63712000 - Support services for road transport - 63712600 - Vehicle refuelling services ## Release History - 1 Jul 2025 at 00:00 - Tender - PCS Notice - Website Contract Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUL533677 - 16 Apr 2025 at 00:00 - Planning - PCS Notice - Website Prior Information Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=APR528512 ## Documents - https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL533677&idx=1 1st July 2025 - PS 453 25 Appendix A Pricing Schedule - https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL533677&idx=2 1st July 2025 - PS 453 25 Appendix B FMS - Falkirk Council Fuel Sites - https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL533677&idx=3 1st July 2025 - PS 453 25 Appendix C CyberSecurity Questions - https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL533677&idx=4 1st July 2025 - PS 453 25 Appendix D Returned Documents Checklist - https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL533677&idx=5 1st July 2025 - PS 453 25 Appendix E Fuel Management System - Key2 API Input Sample - https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL533677&idx=6 1st July 2025 - PS 453 25 Appendix F SPD (Scotland) Standardised Statements - https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL533677&idx=7 1st July 2025 - PS 453 25 Schedule 9 Framework Agreement - https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL533677&idx=8 1st July 2025 - PS 453 25 ITT Fuel Management Final - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=APR528512 Fuel Management System and Maintenance of Fleet Fuel Facilities - Provision of a web based fuel management system including the supply of fuel management hardware to be installed at Council fuelling depots. System must be able to manage fuel transactions at Council depots including DERV, HVO & Adblu including suitable access controls i.e. vehicle & driver fobs/pins. Supplier will also maintain and repair the infrastructure, fuel tanks and pumps, including regular stock takes and dips. - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUL533677 Fuel Management System and Maintenance of Fleet Fuel Facilities - Provision of a web based fuel management system including the supply of fuel management hardware to be installed at Council fuelling depots. System must be able to manage fuel transactions at Council depots including DERV, HVO & Adblu including suitable access controls i.e. vehicle & driver fobs/pins. Supplier will also maintain and repair the infrastructure, fuel tanks and pumps, including regular stock takes and dips. ## Notice URLs - http:// - http://www.falkirk.gov.uk - http://www.publiccontractsscotland.gov.uk - https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000795879 - https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/ - https://www.publiccontractsscotland.gov.uk/ - https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=802964 - https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=802964 - https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000795879. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-r6ebe6-0000795879.json.