--- title: "Foundational Data for Scotland's Flood Defence Assets" ocid: "ocds-r6ebe6-0000796100" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000796100" markdown_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000796100.md" json_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000796100.json" source: "Public Contracts Scotland" current_stage: "Planning" buyer: "SCOTTISH ENVIRONMENT PROTECTION AGENCY" published: "2025-04-10" --- # Foundational Data for Scotland's Flood Defence Assets Buyer: SCOTTISH ENVIRONMENT PROTECTION AGENCY Current stage: Planning OCID: ocds-r6ebe6-0000796100 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000796100) [Download OCDS JSON](https://d3tenders.com/contract/ocds-r6ebe6-0000796100.json) ## Summary The Scottish Environment Protection Agency (SEPA) is initiating a planned procurement process titled "Foundational Data for Scotland’s Flood Defence Assets." This procurement, categorised under environmental protection services, is aimed at developing a foundational asset register for flood defence assets in Scotland alongside an Arc GIS field mapper tool for T98 assessments. The procurement stage is currently in the planning phase with key documents published on 10th April 2025. The location for the project is primarily within the UKM (United Kingdom – Scotland) region, and a future notice date is anticipated for 27th June 2025. This tender presents significant opportunities for businesses specialising in environmental protection, GIS systems, data collection, and asset management. Companies that can provide expertise in developing GIS databases, conducting topographical surveys, or performing hydrological assessments would find this tender particularly relevant. SMEs and larger enterprises with capabilities in field data collection, topographical and condition assessment surveys, and hydrodynamic modelling stand to benefit from participating in this procurement, facilitating growth through engagement with SEPA's initiatives to enhance Scotland's flood defence infrastructure. ## Notice SEPA is seeking to create a foundational asset register for flood defence asset data in Scotland, to be referred to as the Scottish Flood Asset Register and the development of an Arc GIS field mapper tool for undertaking T98 assessments. ### Lot Information An Arc GIS Scottish Flood Asset Register Database Develop an Arc GIS database that will form the Scottish Flood Asset Register database. This dataset will include a desk-based assessment of over 200 assets to identify the location of the assets, description of the assets, ownership (as far practical), asset discretisation, asset ID and identifying access constraints and any health and safety concerns. Subject Matter Expert (SME) interviews should also be conducted with the 32 Local Authorities to collect critical local knowledge from the local authorities. It is anticipated that the Environment Agency's Data Requirements Library (DRL) will be used and the Condition Assessment Manual (CAM) (latest guidance) and any other relevant national standards. Field Collector/Survey 123 App, Topographical survey and condition assessment for prioritised schemes Develop a data collection app using the Field Collector Tool or Survey 123 (Arc GIS) to facilitate efficient data collection for condition assessments. This will need to have links with the Flood Asset Register and require the relevant fields and schemas to support the condition assessment using the Environment Agency's CAM manual. Undertake Topographical survey on the 6 priority flood defence schemes including top of bank, in channel survey, in channel structures and floodplain survey. This can include different survey methods and techniques such as on the ground surveys, boat surveys and drone surveys. The Environment Agency's National Standard Technical Specification for surveying Services will be used. Condition assessment - undertake condition inspections of the 6 priority areas using the Environment Agency's T98 method in the CAM manual. This could be in the field visual inspections or via desk-based asset inspection using high resolution photogrammetry and videos taken during the topographical surveys. Hydrological and Hydrodynamic model for one priority area for flood warning Build upon an existing model for one priority area to establish exceedance thresholds to inform key questions about when the scheme may over top and the areas that may be at risk from an exceedance event. ## Key Details | Field | Value | | --- | --- | | Publication source | Public Contracts Scotland | | Latest notice | https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=APR528150 | | Notice type | OJEU - F1 - Prior Information Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Not Specified | | Procurement method details | Not specified | | Tender suitability | Not specified | | Awardee scale | Not specified | | All stages | Planning | ## Dates | Field | Value | | --- | --- | | Publication date | 10 Apr 2025 | | Submission deadline | Not specified | | Future notice date | 27 Jun 2025 | | Award date | Not specified | | Contract period | Not specified | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | Not specified | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Planned | | Lots status | Planned | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | SCOTTISH ENVIRONMENT PROTECTION AGENCY | | Locality | HOLYTOWN, NORTH LANARKSHIRE | | Post town | Motherwell | | Postcode | ML1 4WQ | | Country | Scotland | | ITL 1 | TLM Scotland | | ITL 2 | TLM3 West Central Scotland | | ITL 3 | TLM34 North Lanarkshire | | Local authority | North Lanarkshire | | Electoral ward | Mossend and Holytown | | Westminster constituency | Airdrie and Shotts | | Delivery location | TLM Scotland | ## CPV Codes ### Divisions - 71 - Architectural, construction, engineering and inspection services ### Codes - 71313000 - Environmental engineering consultancy services ## Release History - 10 Apr 2025 at 00:00 - Planning - OJEU - F1 - Prior Information Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=APR528150 ## Documents - https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=APR528150&idx=1 10th April 2025 - Market Test - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=APR528150 Foundational Data for Scotland's Flood Defence Assets - SEPA is seeking to create a foundational asset register for flood defence asset data in Scotland, to be referred to as the Scottish Flood Asset Register and the development of an Arc GIS field mapper tool for undertaking T98 assessments. ## Notice URLs - http:// - http://www.publiccontractsscotland.gov.uk - http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=796100 - http://www.sepa.org.uk - https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000796100 ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000796100. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-r6ebe6-0000796100.json.