--- title: "Specialist Office Equipment" ocid: "ocds-r6ebe6-0000796411" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000796411" markdown_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000796411.md" json_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000796411.json" source: "Public Contracts Scotland" current_stage: "Award" buyer: "SOCIAL SECURITY SCOTLAND" published: "2025-10-07" --- # Specialist Office Equipment Buyer: SOCIAL SECURITY SCOTLAND Current stage: Award OCID: ocds-r6ebe6-0000796411 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000796411) [Download OCDS JSON](https://d3tenders.com/contract/ocds-r6ebe6-0000796411.json) ## Summary Social Security Scotland has recently completed the procurement process for a "Specialist Office Equipment" contract, aimed at equipping its offices in Dundee and Glasgow. The procurement, focused on the industry category of social protection, was carried out using an open procedure and divided into five lots, encompassing items like ergonomic chairs, desks, workstation peripherals, and headsets. The process transitioned from the tender to the award stage, with awards made on 22nd and 30th September 2025. These contracts, intended to last for three years with a possible extension of one year, align with the ongoing demand and strategic objectives of the Scottish government. Such procurement strategies enable Social Security Scotland to maintain efficient operations across its offices in the UKM region. This tender represents significant opportunities for businesses specialising in office equipment and related services. SMEs like Back Care Solutions Ltd and larger companies such as Banner Group Limited have successfully been awarded contracts, demonstrating the inclusive nature of this procurement process. The open procurement method allowed various suppliers to bid on multiple lots, fostering competition and diversification among bidders. Bidding on such contracts provides business growth potential through consistent demand over multiple years and the opportunity to forge strategic partnerships with public sector entities. Businesses well-versed in ergonomic solutions and capable of offering bespoke fitting and installation services are well-suited to thrive in this competitive landscape. ## Notice Social Security Scotland provision for a Specialist Office Equipment contract. ### Lot Information Specialist ergonomic workstation peripherals including related services such as installation and support This procurement was undertaken through an Open Procedure on Public Contracts Scotland-Tender. This contract was split into Lots as can be seen within this contract award notice. These Lots consisted of: Lot 1 - Specialist ergonomic chairs including related services such as bespoke fitting, installation and training; Lot 2 - Specialist ergonomic desks including related services such as bespoke fitting and installation; Lot 3 - Specialist ergonomic workstation peripherals including related services such as installation and support; Lot 4 - Specialist ergonomic workstation accessories including related services such as installation and support; Lot 5 - Specialist headsets including ear pads and cushions. Organisations were allowed to submit a tender for as many lots as they wished through the ITT. All Lots have been awarded as part of this procurement, with information on the awarded organisations provided within this contract award notice. Options: As there are pricing elements that are based on volume, the contract does enable the Purchaser potentially to spend beyond this value during the contract, subject to requirements and orders placed. There may be requirements for non-catalogue purchases within the scope of the contract, depending on the requirements of Social Security Scotland.The initial contract term will be 36 Months with the option to extend for an additional 12 Months in total, proposed as 36 Months + 12 Month optional extension, with a maximum term of 48 Months. The Purchaser may, by giving notice to the Supplier, extend the period of the Contract to a date falling no later than 26th October 2029. Subject to that constraint, the Purchaser may extend the period of the Contract on more than one occasion. Renewal: The total duration of the Extension Periods shall not exceed a period of 12 months from the expiry of the Initial Term. The Purchaser may, by giving notice to the Supplier, extend the period of the Contract to a date falling no later than 26th October 2029. Subject to that constraint, the Purchaser may extend the period of the Contract on more than one occasion. Specialist ergonomic desks including related services such as bespoke fitting and installation This procurement was undertaken through an Open Procedure on Public Contracts Scotland-Tender. This contract was split into Lots as can be seen within this contract award notice. These Lots consisted of: Lot 1 - Specialist ergonomic chairs including related services such as bespoke fitting, installation and training; Lot 2 - Specialist ergonomic desks including related services such as bespoke fitting and installation; Lot 3 - Specialist ergonomic workstation peripherals including related services such as installation and support; Lot 4 - Specialist ergonomic workstation accessories including related services such as installation and support; Lot 5 - Specialist headsets including ear pads and cushions. Organisations were allowed to submit a tender for as many lots as they wished through the ITT. All Lots have been awarded as part of this procurement, with information on the awarded organisations provided within this contract award notice. Options: As there are pricing elements that are based on volume, the contract does enable the Purchaser potentially to spend beyond this value during the contract, subject to requirements and orders placed. There may be requirements for non-catalogue purchases within the scope of the contract, depending on the requirements of Social Security Scotland.The initial contract term will be 36 Months with the option to extend for an additional 12 Months in total, proposed as 36 Months + 12 Month optional extension, with a maximum term of 48 Months. The Purchaser may, by giving notice to the Supplier, extend the period of the Contract to a date falling no later than 26th October 2029. Subject to that constraint, the Purchaser may extend the period of the Contract on more than one occasion. Renewal: The total duration of the Extension Periods shall not exceed a period of 12 months from the expiry of the Initial Term. The Purchaser may, by giving notice to the Supplier, extend the period of the Contract to a date falling no later than 26th October 2029. Subject to that constraint, the Purchaser may extend the period of the Contract on more than one occasion. Specialist ergonomic workstation accessories including related services such as installation and support This procurement was undertaken through an Open Procedure on Public Contracts Scotland-Tender. This contract was split into Lots as can be seen within this contract award notice. These Lots consisted of: Lot 1 - Specialist ergonomic chairs including related services such as bespoke fitting, installation and training; Lot 2 - Specialist ergonomic desks including related services such as bespoke fitting and installation; Lot 3 - Specialist ergonomic workstation peripherals including related services such as installation and support; Lot 4 - Specialist ergonomic workstation accessories including related services such as installation and support; Lot 5 - Specialist headsets including ear pads and cushions. Organisations were allowed to submit a tender for as many lots as they wished through the ITT. All Lots have been awarded as part of this procurement, with information on the awarded organisations provided within this contract award notice. Options: As there are pricing elements that are based on volume, the contract does enable the Purchaser potentially to spend beyond this value during the contract, subject to requirements and orders placed. There may be requirements for non-catalogue purchases within the scope of the contract, depending on the requirements of Social Security Scotland.The initial contract term will be 36 Months with the option to extend for an additional 12 Months in total, proposed as 36 Months + 12 Month optional extension, with a maximum term of 48 Months. The Purchaser may, by giving notice to the Supplier, extend the period of the Contract to a date falling no later than 26th October 2029. Subject to that constraint, the Purchaser may extend the period of the Contract on more than one occasion. Renewal: The total duration of the Extension Periods shall not exceed a period of 12 months from the expiry of the Initial Term. The Purchaser may, by giving notice to the Supplier, extend the period of the Contract to a date falling no later than 26th October 2029. Subject to that constraint, the Purchaser may extend the period of the Contract on more than one occasion. Specialist headsets including ear pads and cushions This procurement was undertaken through an Open Procedure on Public Contracts Scotland-Tender. This contract was split into Lots as can be seen within this contract award notice. These Lots consisted of: Lot 1 - Specialist ergonomic chairs including related services such as bespoke fitting, installation and training; Lot 2 - Specialist ergonomic desks including related services such as bespoke fitting and installation; Lot 3 - Specialist ergonomic workstation peripherals including related services such as installation and support; Lot 4 - Specialist ergonomic workstation accessories including related services such as installation and support; Lot 5 - Specialist headsets including ear pads and cushions. Organisations were allowed to submit a tender for as many lots as they wished through the ITT. All Lots have been awarded as part of this procurement, with information on the awarded organisations provided within this contract award notice. Options: As there are pricing elements that are based on volume, the contract does enable the Purchaser potentially to spend beyond this value during the contract, subject to requirements and orders placed. There may be requirements for non-catalogue purchases within the scope of the contract, depending on the requirements of Social Security Scotland.The initial contract term will be 36 Months with the option to extend for an additional 12 Months in total, proposed as 36 Months + 12 Month optional extension, with a maximum term of 48 Months. The Purchaser may, by giving notice to the Supplier, extend the period of the Contract to a date falling no later than 26th October 2029. Subject to that constraint, the Purchaser may extend the period of the Contract on more than one occasion. Renewal: The total duration of the Extension Periods shall not exceed a period of 12 months from the expiry of the Initial Term. The Purchaser may, by giving notice to the Supplier, extend the period of the Contract to a date falling no later than 26th October 2029. Subject to that constraint, the Purchaser may extend the period of the Contract on more than one occasion. Specialist ergonomic chairs including related services such as bespoke fitting, installation and training This procurement was undertaken through an Open Procedure on Public Contracts Scotland-Tender. This contract was split into Lots as can be seen within this contract award notice. These Lots consisted of: Lot 1 - Specialist ergonomic chairs including related services such as bespoke fitting, installation and training; Lot 2 - Specialist ergonomic desks including related services such as bespoke fitting and installation; Lot 3 - Specialist ergonomic workstation peripherals including related services such as installation and support; Lot 4 - Specialist ergonomic workstation accessories including related services such as installation and support; Lot 5 - Specialist headsets including ear pads and cushions. Organisations were allowed to submit a tender for as many lots as they wished through the ITT. All Lots have been awarded as part of this procurement, with information on the awarded organisations provided within this contract award notice. Options: As there are pricing elements that are based on volume, the contract does enable the Purchaser potentially to spend beyond this value during the contract, subject to requirements and orders placed. There may be requirements for non-catalogue purchases within the scope of the contract, depending on the requirements of Social Security Scotland.The initial contract term will be 36 Months with the option to extend for an additional 12 Months in total, proposed as 36 Months + 12 Month optional extension, with a maximum term of 48 Months. The Purchaser may, by giving notice to the Supplier, extend the period of the Contract to a date falling no later than 26th October 2029. Subject to that constraint, the Purchaser may extend the period of the Contract on more than one occasion. Renewal: The total duration of the Extension Periods shall not exceed a period of 12 months from the expiry of the Initial Term. The Purchaser may, by giving notice to the Supplier, extend the period of the Contract to a date falling no later than 26th October 2029. Subject to that constraint, the Purchaser may extend the period of the Contract on more than one occasion. ## Key Details | Field | Value | | --- | --- | | Publication source | Public Contracts Scotland | | Latest notice | https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=OCT540890 | | Notice type | OJEU - F3 - Contract Award Notice | | Procurement type | Standard | | Procurement category | Goods | | Procurement method | Open | | Procurement method details | Open procedure | | Tender suitability | Not specified | | Awardee scale | Large, SME | | All stages | Tender, Award | ## Dates | Field | Value | | --- | --- | | Publication date | 7 Oct 2025 | | Submission deadline | 30 May 2025 | | Future notice date | Not specified | | Award date | 22 Sep 2025 | | Contract period | Not specified | | Recurrence | If no contract extension is exercised under this contract, a further notice will be expected in April 2028. With the potential extension period fully utilised, the notice will be expected in April 2029. | ## Values | Field | Value | | --- | --- | | Tender value | £400,000 | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | £400,000 | ## Status | Field | Value | | --- | --- | | Tender status | Complete | | Lots status | Complete | | Awards status | Not specified | | Contracts status | Active | ## Buyer | Field | Value | | --- | --- | | Main buyer | SOCIAL SECURITY SCOTLAND | | Locality | DUNDEE | | Post town | Dundee | | Postcode | DD1 4BF | | Country | Scotland | | ITL 1 | TLM Scotland | | ITL 2 | TLM0 Eastern Scotland | | ITL 3 | TLM03 Angus and Dundee City | | Local authority | Dundee City | | Electoral ward | Maryfield | | Westminster constituency | Dundee Central | | Delivery location | TLM Scotland | ## Supplier | Field | Value | | --- | --- | | Number of suppliers | 2 | | Supplier names | BACK CARE SOLUTIONS; BANNER GROUP | ## CPV Codes ### Divisions - 30 - Office and computing machinery, equipment and supplies except furniture and software packages - 31 - Electrical machinery, apparatus, equipment and consumables; lighting - 32 - Radio, television, communication, telecommunication and related equipment - 39 - Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products ### Codes - 30190000 - Various office equipment and supplies - 30191000 - Office equipment except furniture - 30197000 - Small office equipment - 30237290 - Keyboard wrist rests - 30237410 - Computer mouse - 30237460 - Computer keyboards - 31680000 - Electrical supplies and accessories - 31681000 - Electrical accessories - 32342100 - Headphones - 32551300 - Telephone headsets - 39000000 - Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products - 39100000 - Furniture - 39110000 - Seats, chairs and related products, and associated parts - 39112000 - Chairs - 39113000 - Miscellaneous seats and chairs - 39113700 - Footrests - 39121000 - Desks and tables - 39121100 - Desks - 39130000 - Office furniture ## Release History - 7 Oct 2025 at 00:00 - Award - OJEU - F3 - Contract Award Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=OCT540890 - 15 Apr 2025 at 00:00 - Tender - OJEU - F2 - Contract Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=APR528392 ## Documents - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=APR528392 Specialist Office Equipment - Social Security Scotland provision for a Specialist Office Equipment contract. - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=OCT540890 Specialist Office Equipment - Social Security Scotland provision for a Specialist Office Equipment contract. ## Notice URLs - http:// - https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000796411 - https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/toolkit/dashboard/dashboard.do?_ncp=1744706639431.18479-1 - https://www.socialsecurity.gov.scot/ ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000796411. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-r6ebe6-0000796411.json.