---
title: "Fire Systems - Servicing and Reactive Repairs"
ocid: "ocds-r6ebe6-0000796497"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000796497"
markdown_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000796497.md"
json_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000796497.json"
source: "Public Contracts Scotland"
current_stage: "Award"
buyer: "TRUST HOUSING ASSOCIATION LTD"
published: "2025-08-14"
---

# Fire Systems - Servicing and Reactive Repairs

Buyer: TRUST HOUSING ASSOCIATION LTD  
Current stage: Award  
OCID: ocds-r6ebe6-0000796497

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## Summary

The procurement process for the "Fire Systems - Servicing and Reactive Repairs" contract was conducted by Trust Housing Association Ltd, a body governed by public law based in Edinburgh. The contract falls under the industry category of Housing and Community Amenities and involves locations throughout Scotland, including the Highlands and Outer Hebrides. This procurement process utilised the open procedure method and involved maintaining and repairing fire systems and related equipment, and it has reached the award stage. Key dates include the contract award notice published on 14 August 2025 and the contract being signed on 13 August 2025. The contract, awarded to VWS Limited, is valued at £700,000 GBP and is expected to enhance fire safety in various housing developments and offices across Scotland.

This tender provides significant opportunities for business growth in the fire safety services sector, targeting SMEs capable of delivering high-quality cyclical maintenance and responsive repair services. Businesses with expertise in fire alarm systems, emergency lighting, and associated safety installations would find this contract particularly appealing, given the specific accreditations required, such as BAFE and NICEIC. The emphasis on quality and price in the evaluation criteria suggests that businesses with a strong track record in delivering reliable services at competitive rates stand to benefit. Additionally, there will be scope for future contract renewal, promoting long-term business relationships and stable revenue growth for successful bidders with satisfactory performance outcomes.

## Notice

To comply with health and safety requirements and British standards, Trust wishes to employ a suitable contractor to provide cyclical annual maintenance, as well as a reactive repairs service, to fire systems and associated equipment. The equipment comprises fire alarm and detector systems, emergency lighting systems, smoke ventilation systems, sprinkler systems and dry risers. The equipment is predominately located at sheltered & retirement housing developments throughout Scotland including the Highlands and Outer Hebrides. There is also a number of general needs & mid-market sites that are unstaffed. Trust Housing also have offices in Edinburgh, Glasgow & Wishaw which will be part of the servicing regime. An overview of the type of equipment including makes and models at each development location in included within Appendix D - Pricing Schedule. A full overview of the scope of works, including the updating of the asset register and reporting requirements, is provided in the attached Appendix H - Specification of Requirements.

### Lot Information

Lot 1

Open Tender exercise with Minimum Requirements. Please see Invitation to Tender, Section 2 - Evaluation Criteria for more information.

Renewal: The contract is available for up to two additional extension periods, each of one year. Availability will be subject to satisfactory contract performance, the continued contract requirements, and subsequent offer and acceptance. The total maximum contract term available is 4 years (2+1+1).

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Public Contracts Scotland |
| Latest notice | https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=AUG537050 |
| Notice type | OJEU - F3 - Contract Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | Not specified |
| Awardee scale | SME |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 14 Aug 2025 |
| Submission deadline | 16 May 2025 |
| Future notice date | Not specified |
| Award date | 13 Aug 2025 |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £700,000 |
| Lots value | £700,000 |
| Awards value | Not specified |
| Contracts value | £700,000 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Not specified |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | TRUST HOUSING ASSOCIATION LTD |
| Locality | EDINBURGH |
| Post town | Edinburgh |
| Postcode | EH14 1RL |
| Country | Scotland |
| ITL 1 | TLM Scotland |
| ITL 2 | TLM1 East Central Scotland |
| ITL 3 | TLM13 City of Edinburgh |
| Local authority | City of Edinburgh |
| Electoral ward | Fountainbridge/Craiglockhart |
| Westminster constituency | Edinburgh South West |
| Delivery location | TLM Scotland |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | VWS |

## CPV Codes

### Divisions

- 50 - Repair and maintenance services
- 51 - Installation services (except software)

### Codes

- 50413200 - Repair and maintenance services of firefighting equipment
- 51700000 - Installation services of fire protection equipment

## Release History

- 14 Aug 2025 at 00:00 - Award - OJEU - F3 - Contract Award Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=AUG537050
- 14 May 2025 at 00:00 - TenderUpdate - OJEU - F14 - Corrigendum - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAY530265
- 15 Apr 2025 at 00:00 - Tender - OJEU - F2 - Contract Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=APR528454

## Documents

- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=APR528454&idx=18
  16th May 2025 - Trust Fire Call-Out Volumes and Breakdown
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=APR528454&idx=1
  25th April 2025 - Invitation to Tender
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=APR528454&idx=17
  25th April 2025 - Small revision to Minimum Standards section only.
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=APR528454&idx=2
  15th April 2025 - Conditions of Contract
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=APR528454&idx=3
  15th April 2025 - Form of Tender
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=APR528454&idx=4
  15th April 2025 - Freedom of Information
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=APR528454&idx=5
  15th April 2025 - Subcontractors Schedule
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=APR528454&idx=6
  15th April 2025 - Pricing Schedule
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=APR528454&idx=7
  15th April 2025 - Technical Quality Questionnaire
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=APR528454&idx=8
  15th April 2025 - Supply Chain Code of Conduct
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=APR528454&idx=9
  15th April 2025 - Financial Ratios
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=APR528454&idx=10
  15th April 2025 - Specification of Requirements
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=APR528454&idx=11
  15th April 2025 - Key Performance Indicators
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=APR528454&idx=12
  15th April 2025 - Contractors On-Site Instructions
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=APR528454&idx=13
  15th April 2025 - Scolmore Self Test
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=APR528454&idx=14
  15th April 2025 - Health & Safety Policy
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=APR528454&idx=15
  15th April 2025 - Single Procurement Document (example)
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=APR528454&idx=16
  15th April 2025 - Community Benefits Statement
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=APR528454
  Fire Systems - Servicing and Reactive Repairs - To comply with health and safety requirements and British standards, Trust wishes to employ a suitable contractor to provide cyclical annual maintenance, as well as a reactive repairs service, to fire systems and associated equipment. The equipment comprises fire alarm and detector systems, emergency lighting systems, smoke ventilation systems, sprinkler systems and dry risers. The equipment is predominately located at sheltered & retirement housing developments throughout Scotland including the Highlands and Outer Hebrides. There is also a number of general needs & mid-market sites that are unstaffed. Trust Housing also have offices in Edinburgh, Glasgow & Wishaw which will be part of the servicing regime. An overview of the type of equipment including makes and models at each development location in included within Appendix D - Pricing Schedule. A full overview of the scope of works, including the updating of the asset register and reporting requirements, is provided in the attached Appendix H - Specification of Requirements.
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=AUG537050
  Fire Systems - Servicing and Reactive Repairs - To comply with health and safety requirements and British standards, Trust wishes to employ a suitable contractor to provide cyclical annual maintenance, as well as a reactive repairs service, to fire systems and associated equipment. The equipment comprises fire alarm and detector systems, emergency lighting systems, smoke ventilation systems, sprinkler systems and dry risers. The equipment is predominately located at sheltered & retirement housing developments throughout Scotland including the Highlands and Outer Hebrides. There is also a number of general needs & mid-market sites that are unstaffed. Trust Housing also have offices in Edinburgh, Glasgow & Wishaw which will be part of the servicing regime. An overview of the type of equipment including makes and models at each development location in included within Appendix D - Pricing Schedule. A full overview of the scope of works, including the updating of the asset register and reporting requirements, is provided in the attached Appendix H - Specification of Requirements.

## Notice URLs

- http://
- http://www.publiccontractsscotland.gov.uk
- http://www.trustha.org.uk
- https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000796497

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000796497. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-r6ebe6-0000796497.json.