---
title: "Award of ELC-25-0457 Document Management Service (Mini-Comp under CCS RM6175)"
ocid: "ocds-r6ebe6-0000796648"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000796648"
markdown_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000796648.md"
json_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000796648.json"
source: "Public Contracts Scotland"
current_stage: "Award"
buyer: "EAST LOTHIAN COUNCIL"
published: "2025-12-19"
---

# Award of ELC-25-0457 Document Management Service (Mini-Comp under CCS RM6175)

Buyer: EAST LOTHIAN COUNCIL  
Current stage: Award  
OCID: ocds-r6ebe6-0000796648

[View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000796648)  
[Download OCDS JSON](https://d3tenders.com/contract/ocds-r6ebe6-0000796648.json)

## Summary

See notice for full details.

## Notice

East Lothian council is conducting a mini-competition to procure Services addressing the secure storage of its paper information assets, the provision of record retrieval/return Services, the secure destruction of redundant records and the scanning of paper records on an ad hoc ('scan on demand') basis. Provision of one-off 'bulk' scanning Services is also desirable. Please see attached documents for further details.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Public Contracts Scotland |
| Latest notice | https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=DEC546085 |
| Notice type | PCS Notice - Quick Quote Award |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Not Specified |
| Procurement method details | Not specified |
| Tender suitability | Not specified |
| Awardee scale | Not specified |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 19 Dec 2025 |
| Submission deadline | Not specified |
| Future notice date | Not specified |
| Award date | 12 Apr 2025 |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | £138,572 |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Not specified |
| Lots status | Not specified |
| Awards status | Not specified |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | EAST LOTHIAN COUNCIL |
| Additional buyers | FORESTRY AND LAND SCOTLAND; GLASGOW LIFE (CULTURE & SPORT GLASGOW); MORAY COUNCIL; NORTH LANARKSHIRE COUNCIL; REGISTERS OF SCOTLAND; SCOTTISH GOVERNMENT; SCOTTISH GOVERNMENT- SASA |
| Locality | MOTHERWELL |
| Post town | Motherwell |
| Postcode | ML1 1AB |
| Country | Scotland |
| ITL 1 | TLM Scotland |
| ITL 2 | TLM1 East Central Scotland |
| ITL 3 | TLM11 East Lothian and Midlothian |
| Local authority | East Lothian |
| Electoral ward | Haddington and Lammermuir |
| Westminster constituency | Lothian East |
| Delivery location | Not specified |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 10 |
| Supplier names | ASTELL SCIENTIFIC; BARTEC MUNICIPAL TECHNOLOGIES; GTR CONTRACTS; HARVEY NASH; HAYS SPECIALIST RECRUITMENT; OASIS SCOTLAND; PAT MUNRO CONSTRUCTION; SPORTS LABS; VENESKY BROWN; VOLVO GROUP T/A VOLVO TRUCK AND BUS CENTRE NORTH & SCOTLAND |

## CPV Codes

### Divisions

- 72 - IT services: consulting, software development, Internet and support

### Codes

- 72512000 - Document management services

## Release History

- 19 Dec 2025 at 11:35 - Award - PCS Notice - Quick Quote Award - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=DEC546085

## Notice URLs

- http://https://www.northlanarkshire.gov.uk/
- http://www.eastlothian.gov.uk
- http://www.forestryandland.gov.scot
- http://www.moray.gov.uk
- http://www.ros.gov.uk
- http://www.scotland.gov.uk

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000796648. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-r6ebe6-0000796648.json.