---
title: "Audio-Visual Support Services for University Graduation Ceremonies"
ocid: "ocds-r6ebe6-0000797550"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000797550"
markdown_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000797550.md"
json_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000797550.json"
source: "Public Contracts Scotland"
current_stage: "Award"
buyer: "EDINBURGH NAPIER UNIVERSITY"
published: "2026-02-18"
---

# Audio-Visual Support Services for University Graduation Ceremonies

Buyer: EDINBURGH NAPIER UNIVERSITY  
Current stage: Award  
OCID: ocds-r6ebe6-0000797550

[View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000797550)  
[Download OCDS JSON](https://d3tenders.com/contract/ocds-r6ebe6-0000797550.json)

## Summary

This procurement process involves Edinburgh Napier University as the buyer, seeking audio-visual support services for their graduation ceremonies, a task shared with Queen Margaret University. The industry category for these services is Education and they will be provided at The City of Edinburgh Council's Usher Hall. The procurement process has progressed to the Award stage as of 18th February 2026, following an open procedure with the supplier Catalyst Event Production Services, which is an SME. Essential dates included a contract signing on 4th February 2026, with the original tender for services initiated on 5th November 2025, and electronic submission completed by 8th December 2025.

For businesses looking to grow, this tender presents an invaluable opportunity, particularly for audio-visual companies that specialise in event production. The contract, valued at £380,935.14, includes filming, audio-visual equipment provision, and live streaming services, essential for high-profile university graduations used for marketing, PR, and archival purposes. This contract is ideally suited for firms with experience in managing large-scale events and those able to provide post-production facilities. Additionally, requirements include holding specific insurance cover and achieving pre-approved provider status at Usher Hall. Meeting these criteria can significantly enhance a business's reputation and open avenues for further growth in the industry.

## Notice

The provision of audio-visual support services to Queen Margaret University and Edinburgh Napier University for their Graduation Ceremonies in the City of Edinburgh Council's Usher Hall venue. These include provision of audio-visual equipment, lighting and electrical connections, and the actual filming, display, projection (and potentially live streaming) and archiving of the Graduation ceremonies for the actual graduation audiences and participants, marketing and PR purposes, and historical records.

### Lot Information

Lot 1

The Universities require the services of specialist audio-visual companies to film, record and near-live webcast their Graduation Ceremonies that take place in The Usher Hall, Edinburgh. This includes the provision, installation and set-up, and post-event removal of the necessary equipment. These services are vital to the performance of the ceremonies, to ensure that these high-profile, prestigious events are captured and broadcast on the day of Graduations for internal and external participants; for marketing and external affairs purposes; and as an historical archived record to be viewed on the Universities' websites for the foreseeable future.

Renewal: The contract is scheduled to run for an Initial Period of three years, with optional extensions of 2 X 1 years to be exercised at the Universities' sole discretion. The estimated contract value figure is calculated for a 5-year term.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Public Contracts Scotland |
| Latest notice | https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=FEB549855 |
| Notice type | OJEU - F3 - Contract Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | Not specified |
| Awardee scale | SME |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 18 Feb 2026 |
| Submission deadline | 8 Dec 2025 |
| Future notice date | Not specified |
| Award date | 4 Feb 2026 |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £400,000 |
| Lots value | £400,000 |
| Awards value | Not specified |
| Contracts value | £380,935 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Not specified |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | EDINBURGH NAPIER UNIVERSITY |
| Additional buyers | QUEEN MARGARET UNIVERSITY |
| Locality | EDINBURGH |
| Post town | Edinburgh |
| Postcode | EH11 4BN |
| Country | Scotland |
| ITL 1 | TLM Scotland |
| ITL 2 | TLM1 East Central Scotland |
| ITL 3 | TLM11 East Lothian and Midlothian |
| Local authority | East Lothian |
| Electoral ward | Musselburgh |
| Westminster constituency | Edinburgh East and Musselburgh |
| Delivery location | TLM73 East Lothian and Midlothian |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | CATALYST EVENT PRODUCTION SERVICES |

## CPV Codes

### Divisions

- 79 - Business services: law, marketing, consulting, recruitment, printing and security
- 92 - Recreational, cultural and sporting services

### Codes

- 79952000 - Event services
- 92111210 - Advertising film production

## Release History

- 18 Feb 2026 at 00:00 - Award - OJEU - F3 - Contract Award Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=FEB549855
- 5 Nov 2025 at 00:00 - Tender - OJEU - F2 - Contract Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=NOV542851

## Documents

- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=NOV542851
  Audio-Visual Support Services for University Graduation Ceremonies - The provision of audio-visual support services to Queen Margaret University and Edinburgh Napier University for their Graduation Ceremonies in the City of Edinburgh Council's Usher Hall venue. These include provision of audio-visual equipment, lighting and electrical connections, and the actual filming, display, projection (and potentially live streaming) and archiving of the Graduation ceremonies for the actual graduation audiences and participants, marketing and PR purposes, and historical records.
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=FEB549855
  Audio-Visual Support Services for University Graduation Ceremonies - The provision of audio-visual support services to Queen Margaret University and Edinburgh Napier University for their Graduation Ceremonies in the City of Edinburgh Council's Usher Hall venue. These include provision of audio-visual equipment, lighting and electrical connections, and the actual filming, display, projection (and potentially live streaming) and archiving of the Graduation ceremonies for the actual graduation audiences and participants, marketing and PR purposes, and historical records.

## Notice URLs

- http://
- http://www.napier.ac.uk
- https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000797550
- https://www.publictendersscotland.publiccontractsscotland.gov.uk/
- https://www.scotcourts.gov.uk/courts-and-tribunals/courts-tribunals-and-office-locations/find-us/edinburgh-sheriff-court-and-justice-of-the-peace-court/

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000797550. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-r6ebe6-0000797550.json.