--- title: "Cloud - Based Computerized Maintenance Management System" ocid: "ocds-r6ebe6-0000797619" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000797619" markdown_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000797619.md" json_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000797619.json" source: "Public Contracts Scotland" current_stage: "Planning" buyer: "NATIONAL LIBRARY OF SCOTLAND" published: "2025-05-02" --- # Cloud - Based Computerized Maintenance Management System Buyer: NATIONAL LIBRARY OF SCOTLAND Current stage: Planning OCID: ocds-r6ebe6-0000797619 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000797619) [Download OCDS JSON](https://d3tenders.com/contract/ocds-r6ebe6-0000797619.json) ## Summary The National Library of Scotland, based in Edinburgh, is planning a procurement process for a cloud-based Computerized Maintenance Management System (CMMS) with service desk capabilities. This procurement falls under the 'Recreation, culture and religion' category and is currently at the planning stage. The library requires the system to be tablet-compatible and integrate seamlessly with SFG20 via API. The primary delivery location is 57 George IV Bridge, Edinburgh, with the project covering multiple sites including those in Glasgow. A future notice is expected to be published by 18th August 2025, indicating the subsequent stages of the procurement. The total contract value is anticipated to be £250,000, with a tenure of three years and an option for extensions. The process is aligned with the General Procurement Agreement (GPA) and complies with European legal requirements. This tender presents a significant opportunity for businesses specialising in cloud-based software solutions, particularly those with strengths in maintenance management systems and API integration. Vendors providing comprehensive service offerings, including installation, implementation, data migration, and ongoing support, will be well-suited to compete. Establishing a partnership with a prestigious cultural institution like the National Library of Scotland can bolster a firm's portfolio, enhance its market reputation, and potentially lead to additional collaborations within the public sector. Companies with expertise in managing large scale, multi-site deployments stand to benefit greatly from engaging in this procurement process. ## Notice The National Library of Scotland ("the Library") is looking for a cloud-based Computerized Maintenance Management System (CMMS) with service desk capabilities. It also requires to be compatible with tablet devices and integrate seamlessly with SFG20 via API. ### Lot Information Lot 1 The National Library of Scotland ("the Library") is looking for a supplier to provide a cloud-based Computerized Maintenance Management System (CMMS) to manage and coordinate all assets and facilities maintenance activities across all premises of the Library. The service will cover the supply of a cloud-based CMMS, installation, implementation, data migration, data storage, system support and maintenance. The new system must be compatible with tablet devices and will be able to integrate seamlessly with SFG20 via API. The new CMMS system is expected to provide service desk capabilities, ensuring efficiency of maintenance management and its process in the Library. The system will be able to manage all of the Library's premises including 4 sites in Edinburgh and 2 sites in Glasgow.. The initial contract term is 3 years, with options to extend for a further 2 years plus 2 years plus 2 years. ## Key Details | Field | Value | | --- | --- | | Publication source | Public Contracts Scotland | | Latest notice | https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAY529510 | | Notice type | OJEU - F1 - Prior Information Notice | | Procurement type | Standard | | Procurement category | Goods | | Procurement method | Not Specified | | Procurement method details | Not specified | | Tender suitability | Not specified | | Awardee scale | Not specified | | All stages | Planning | ## Dates | Field | Value | | --- | --- | | Publication date | 2 May 2025 | | Submission deadline | Not specified | | Future notice date | 18 Aug 2025 | | Award date | Not specified | | Contract period | Not specified | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £250,000 | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Planned | | Lots status | Planned | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | NATIONAL LIBRARY OF SCOTLAND | | Locality | EDINBURGH | | Post town | Edinburgh | | Postcode | EH1 1EW | | Country | Scotland | | ITL 1 | TLM Scotland | | ITL 2 | TLM1 East Central Scotland | | ITL 3 | TLM13 City of Edinburgh | | Local authority | City of Edinburgh | | Electoral ward | City Centre | | Westminster constituency | Edinburgh East and Musselburgh | | Delivery location | TLM75 City of Edinburgh | ## CPV Codes ### Divisions - 48 - Software package and information systems ### Codes - 48100000 - Industry specific software package - 48420000 - Facilities management software package and software package suite ## Release History - 2 May 2025 at 00:00 - Planning - OJEU - F1 - Prior Information Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAY529510 ## Documents - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAY529510 Cloud - Based Computerized Maintenance Management System - The National Library of Scotland ("the Library") is looking for a cloud-based Computerized Maintenance Management System (CMMS) with service desk capabilities. It also requires to be compatible with tablet devices and integrate seamlessly with SFG20 via API. ## Notice URLs - http:// - http://www.nls.uk - http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=797619 - https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000797619 ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000797619. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-r6ebe6-0000797619.json.