---
title: "Information Management System for Social Work and Care in a Health and Social Care Partnership"
ocid: "ocds-r6ebe6-0000798446"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000798446"
markdown_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000798446.md"
json_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000798446.json"
source: "Public Contracts Scotland"
current_stage: "Planning"
buyer: "MORAY COUNCIL"
published: "2025-05-12"
---

# Information Management System for Social Work and Care in a Health and Social Care Partnership

Buyer: MORAY COUNCIL  
Current stage: Planning  
OCID: ocds-r6ebe6-0000798446

[View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000798446)  
[Download OCDS JSON](https://d3tenders.com/contract/ocds-r6ebe6-0000798446.json)

## Summary

Moray Council is in the planning stage of a public procurement process for an Information Management System for Social Work and Care, targeting the Health and Social Care sector. The system will serve as a centralised data repository for services within Health and Social Care Moray. This project is situated in Elgin, falling under the procurement category of goods and aligning with the CPV classification 48000000. Moray Council seeks a solution that can be provided as Software as a Service or as a locally hosted setup. Interested parties should submit the required questionnaire by 2 June 2025. The procurement is covered by the GPA and may see further tender announcements by the end of the year on Public Contracts Scotland Tender.

This procurement offers substantial opportunities for businesses specialising in information management systems, particularly those adept at offering robust, scalable solutions that can integrate with existing infrastructures. Companies focusing on SaaS and local hosting solutions, compliant with strict cyber security and accessibility standards, will find this tender especially appealing. Enterprises that can showcase expertise in data migration, system security, and offering dedicated project management will be well-positioned to bid successfully. Engaging with this procurement could enhance a business's footprint in public sector contracts, paving the way for growth and increased market presence.

## Notice

An information management system that is a single source of truth for people using social work and social care services from Health and Social Care Moray (HSCM) to serve as a centralised repository for all associated data to ensure co-ordinated management and oversight.

### Lot Information

Lot 1

Moray Council are currently seeking to procure an information management system that will serve as a single source of truth for people using social work and social care services from Health and Social Care Moray (HSCM). This system will act as a centralised repository for all associated data, ensuring the coordinated management and oversight of these services. The goal is to create a system that will enable a consistent approach to delivering services and support more efficient and effective ways of working. This will help deliver the agreed outcomes for people across Adult Services (267 users), Children and Families (148 users), and Justice Services (28 users), subject to change. In addition to the service users, there is a dedicated team involved in the administration of the system, which comprises 6 users. In total, the number of users across all services is approximately 450, with around 200 of these users being logged in concurrently. We are open to the system being provided as Software as a Service (SaaS) or as a locally hosted solution, and we are willing to discuss both options to find the best fit for our needs. The primary goal of the system is to establish a sustainable and cost-effective foundation for delivering services, one that will evolve alongside technological advances. The system must meet a comprehensive set of requirements, including but not limited to: 1.Interoperability: The system must integrate seamlessly with various existing software systems; 2.Accessibility and Compliance: The system design must adhere to ICT accessibility standards, including web browser compatibility and mobile optimization; 3.Branding and Public-Facing Components: Any public-facing components of the system must be customizable to display the Council's corporate branding; 4.Cyber Security Measures: If the system is provided as SaaS, it must be hosted in the UK with UK data storage. It must align with ISO 27001/27002 security standards and include multi-factor authentication at no additional cost to the Council; 5.Access Control and Seamless Interaction: The system must allow for comprehensive access control and ensure that all modules can be accessed from a single login page; 6.Web Content Accessibility Guidelines (WCAG 2.1): The system must meet or exceed WCAG 2.1 standards; 8.Performance Reporting: The system should allow for easy extraction of reports to meet statutory reporting requirements; 9.Data Management Features: The system must support the management of personal information, including the ability to store and update demographic data; 10.System Security and Audit: The system should have advanced permission levels, ensuring data is accessible only by authorized users; 11.Disaster Recovery: Robust disaster recovery plans must be in place; 12.Project Implementation Support: The supplier must assign a dedicated project manager for the duration of the project to serve as the primary point of contact; 13.Data Migration: The supplier will be responsible for data migration, including the mapping of data fields, data cleansing, extraction, and loading.. We are currently exploring procurement routes for the system. If your organisation has the capacity and capability to meet these requirements, please fill out the attached questionnaire and return it to procurement@moray.gov.uk by 2 June 2025. Should a tender process be necessary, it will be advertised on Public Contracts Scotland Tender by the end of this calendar year.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Public Contracts Scotland |
| Latest notice | https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAY530132 |
| Notice type | PCS Notice - Website Prior Information Notice |
| Procurement type | Standard |
| Procurement category | Goods |
| Procurement method | Not Specified |
| Procurement method details | Not specified |
| Tender suitability | Not specified |
| Awardee scale | Not specified |
| All stages | Planning |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 12 May 2025 |
| Submission deadline | Not specified |
| Future notice date | 1 Oct 2025 |
| Award date | Not specified |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Planned |
| Lots status | Planned |
| Awards status | Not specified |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | MORAY COUNCIL |
| Locality | ELGIN |
| Post town | Inverness |
| Postcode | IV30 1BX |
| Country | Scotland |
| ITL 1 | TLM Scotland |
| ITL 2 | TLM2 Highlands and Islands |
| ITL 3 | TLM20 Highlands and Islands |
| Local authority | Moray |
| Electoral ward | Elgin City North |
| Westminster constituency | Moray West, Nairn and Strathspey |
| Delivery location | TLM62 Inverness and Nairn, Moray, and Badenoch and Strathspey |

## CPV Codes

### Divisions

- 48 - Software package and information systems

### Codes

- 48000000 - Software package and information systems
- 48100000 - Industry specific software package

## Release History

- 12 May 2025 at 00:00 - Planning - PCS Notice - Website Prior Information Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAY530132

## Documents

- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAY530132&idx=1
  12th May 2025 - Questionnaire
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAY530132
  Information Management System for Social Work and Care in a Health and Social Care Partnership - An information management system that is a single source of truth for people using social work and social care services from Health and Social Care Moray (HSCM) to serve as a centralised repository for all associated data to ensure co-ordinated management and oversight.

## Notice URLs

- http://
- http://www.moray.gov.uk
- https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000798446
- https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=798446

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000798446. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-r6ebe6-0000798446.json.