---
title: "FastForm Maintenance Renewal"
ocid: "ocds-r6ebe6-0000798678"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000798678"
markdown_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000798678.md"
json_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000798678.json"
source: "Public Contracts Scotland"
current_stage: "Award"
buyer: "SCOTTISH POLICE AUTHORITY"
published: "2025-05-19"
---

# FastForm Maintenance Renewal

Buyer: SCOTTISH POLICE AUTHORITY  
Current stage: Award  
OCID: ocds-r6ebe6-0000798678

[View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000798678)  
[Download OCDS JSON](https://d3tenders.com/contract/ocds-r6ebe6-0000798678.json)

## Summary

The Scottish Police Authority, based in Glasgow, has completed the procurement of Impress System alongside ongoing core scanning and Document Management Support solutions, under the title 'FastForm Maintenance Renewal'. This procurement process is categorised under public order and safety services and has been facilitated through an open procedure. The contract is awarded to Clarity Information Solutions Limited, an SME located in Rotherham, with an award amount of £147,547. This process adheres to the framework for Vertical Application Solutions (RM6259) and was signed on 9th May 2025. The procurement focuses on serving the UKM region with the completion status as 'complete'.

This tender presents substantial opportunities for businesses specialising in document management and support solutions to expand their reach within public safety sectors. Small and medium enterprises focusing on technological solutions and maintenance services are well-suited to compete for similar contracts with organisations like the Scottish Police Authority. The open procedure used for this procurement provides an accessible platform for companies to showcase their expertise in delivering high-quality services alongside gaining recognition within the public sector landscape.

## Notice

The Scottish Police Authority has procured Impress System with continuity of ongoing support for core scanning and Document Management Support solution.

### Lot Information

Lot 1

The Scottish Police Authority has procured Impress System with continuity of ongoing support for core scanning and Document Management Support solution.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Public Contracts Scotland |
| Latest notice | https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAY530602 |
| Notice type | PCS Notice - Website Contract Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | Not specified |
| Awardee scale | SME |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 19 May 2025 |
| Submission deadline | Not specified |
| Future notice date | Not specified |
| Award date | 9 May 2025 |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | £147,547 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Not specified |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | SCOTTISH POLICE AUTHORITY |
| Locality | GLASGOW |
| Post town | Glasgow |
| Postcode | G51 1DZ |
| Country | Scotland |
| ITL 1 | TLM Scotland |
| ITL 2 | TLM3 West Central Scotland |
| ITL 3 | TLM32 Glasgow City |
| Local authority | Glasgow City |
| Electoral ward | Govan |
| Westminster constituency | Glasgow South West |
| Delivery location | TLM Scotland |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | CLARITY INFORMATION SOLUTIONS |

## CPV Codes

### Divisions

- 72 - IT services: consulting, software development, Internet and support

### Codes

- 72267100 - Maintenance of information technology software

## Release History

- 19 May 2025 at 00:00 - Award - PCS Notice - Website Contract Award Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAY530602

## Documents

- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAY530602
  FastForm Maintenance Renewal - The Scottish Police Authority has procured Impress System with continuity of ongoing support for core scanning and Document Management Support solution.

## Notice URLs

- http://
- http://www.spa.police.uk
- https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000798678
- https://www.scotcourts.gov.uk/

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000798678. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-r6ebe6-0000798678.json.