---
title: "NAC/5214 - Heating Ventilation and Air Conditioning - Responsive Repairs and Planned Maintenance"
ocid: "ocds-r6ebe6-0000800937"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000800937"
markdown_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000800937.md"
json_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000800937.json"
source: "Public Contracts Scotland"
current_stage: "Award"
buyer: "NORTH AYRSHIRE COUNCIL"
published: "2025-08-25"
---

# NAC/5214 - Heating Ventilation and Air Conditioning - Responsive Repairs and Planned Maintenance

Buyer: NORTH AYRSHIRE COUNCIL  
Current stage: Award  
OCID: ocds-r6ebe6-0000800937

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## Summary

North Ayrshire Council, located in Irvine, has successfully completed the procurement process for a tender titled "NAC/5214 - Heating Ventilation and Air Conditioning - Responsive Repairs and Planned Maintenance." The procurement process was categorised under the "works" industry and involved the maintenance of mechanical heating, ventilation, and air conditioning systems across approximately 300 non-domestic buildings in North Ayrshire, including the isles of Arran and Cumbrae. The awarding stage is now complete, with the contract awarded to BAM FM Limited. This contract, let under the SBCC Measured Term Contract for Scotland 2019, will commence on 1st October 2025 for a period of three years, with the potential to extend for an additional two years. The contract, valued at £1,464,123, was subject to an open procedure procurement method, reflecting the thorough and competitive selection process.

This contract presents substantial opportunities for businesses involved in HVAC systems, particularly those capable of providing responsive repairs and regular maintenance services. Companies with expertise in servicing a broad range of equipment, including gas and oil-fired boilers, air conditioning units, and heat emitters, would be well-suited to participate in similar procurement opportunities. Additionally, businesses that meet quality management, health and safety requirements, and have demonstrated environmental management credentials are encouraged to explore future tenders of this nature. The current involvement of various SMEs in the bidding process underscores the accessibility of these contracts, offering growth and collaboration potential within the council’s extensive local facilities network.

## Notice

This procurement exercise seeks to appoint a suitably qualified and experienced contractor to undertake Heating Ventilation and Air Conditioning - Responsive Repairs and Planned Maintenance on behalf of the Council's Property Management & Investment Team (PMI). This is a replacement contract for the current agreement which is due to expire on 30th September 2025. The new contract is anticipated to commence from 1st October 2025 for a period of 3 years with the option to extend for up to an additional 24 months. The contract will be let under the SBCC Measured Term Contract for use in Scotland 2019.

### Lot Information

Lot 1

North Ayrshire Council have approximately 300 non-domestic buildings which include Leisure Centres, Schools, Museums and Civic Halls throughout the whole of North Ayrshire including the isles of Arran and Cumbrae. The Council has mechanical heating, ventilation and air conditioning systems within these buildings which require to be repaired and maintained. These systems are installed as a means of controlling the environment in buildings to maintain regular air movements, keep temperatures comfortable and to control humidity levels e.g. in swimming pools. Infrastructure assets must be maintained to an acceptable and safe standard. This requirement covers the following scope: Servicing of Gas / Oil Fired Boilers, Air Handling / Units, Fan Convector Heaters, Air Conditioning Units, etc, including the provision of associated reports, certification, etc. (Annual servicing of gas fired boilers is mainly carried out by others under a separate contract but may occasionally be ordered under this contract when the need arises.) Maintenance / Repair / Replacement of Gas / Oil fired Boilers, including all associated equipment, ancillaries, flues, pipework, etc. NB: Bio-mass boilers are installed in several NAC schools and maintenance is carried out by other contractors under a separate contract. The other elements of these heating systems remain the responsibility of the Contractor. The Contractor is required to work cooperatively alongside the bio-mass contractor where required to ensure the operation of the system as a whole. Maintenance / Repair / Replacement of; Automatic controls, gauges, etc. All types of heat emitters and ancillaries, including all associated pipework, fittings, valves, etc. Gas pipework, fittings, valves, pumps, oil tanks, water tanks, etc. Extract fans, air handling / conditioning units, canopies and Domestic Hot Water Thermostatic Mixing Valves. Thermal insulation Inspection / Testing / Cleaning of flues & chimneys Associated Builder-work

Renewal: Option to extend for up to an additional 24 months

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Public Contracts Scotland |
| Latest notice | https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=AUG537608 |
| Notice type | PCS Notice - Website Contract Award Notice |
| Procurement type | Standard |
| Procurement category | Works |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | Not specified |
| Awardee scale | Large |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 25 Aug 2025 |
| Submission deadline | 16 Jul 2025 |
| Future notice date | Not specified |
| Award date | 21 Aug 2025 |
| Contract period | Not specified |
| Recurrence | 6 months before contract expiry |

## Values

| Field | Value |
| --- | --- |
| Tender value | £1,750,000 |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | £1,464,123 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Not specified |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | NORTH AYRSHIRE COUNCIL |
| Locality | IRVINE |
| Post town | Kilmarnock |
| Postcode | KA12 8EE |
| Country | Scotland |
| ITL 1 | TLM Scotland |
| ITL 2 | TLM9 Southern Scotland |
| ITL 3 | TLM93 North Ayrshire and East Ayrshire |
| Local authority | North Ayrshire |
| Electoral ward | Irvine South |
| Westminster constituency | Central Ayrshire |
| Delivery location | TLM93 North Ayrshire and East Ayrshire |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | BAM FM |

## CPV Codes

### Divisions

- 45 - Construction work

### Codes

- 45331000 - Heating, ventilation and air-conditioning installation work

## Release History

- 25 Aug 2025 at 00:00 - Award - PCS Notice - Website Contract Award Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=AUG537608
- 16 Jun 2025 at 00:00 - Tender - PCS Notice - Website Contract Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUN532657

## Documents

- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUN532657
  NAC/5214 - Heating Ventilation and Air Conditioning - Responsive Repairs and Planned Maintenance - This procurement exercise seeks to appoint a suitably qualified and experienced contractor to undertake Heating Ventilation and Air Conditioning - Responsive Repairs and Planned Maintenance on behalf of the Council's Property Management & Investment Team (PMI). This is a replacement contract for the current agreement which is due to expire on 30th September 2025. The new contract is anticipated to commence from 1st October 2025 for a period of 3 years with the option to extend for up to an additional 24 months. The contract will be let under the SBCC Measured Term Contract for use in Scotland 2019.
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=AUG537608
  NAC/5214 - Heating Ventilation and Air Conditioning - Responsive Repairs and Planned Maintenance - This procurement exercise seeks to appoint a suitably qualified and experienced contractor to undertake Heating Ventilation and Air Conditioning - Responsive Repairs and Planned Maintenance on behalf of the Council's Property Management & Investment Team (PMI). This is a replacement contract for the current agreement which is due to expire on 30th September 2025. The new contract is anticipated to commence from 1st October 2025 for a period of 3 years with the option to extend for up to an additional 24 months. The contract will be let under the SBCC Measured Term Contract for use in Scotland 2019.

## Notice URLs

- http://
- http://www.hse.gov.uk/pubns/hse40.pdf
- http://www.north-ayrshire.gov.uk
- https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000800937
- https://www.publictendersscotland.publiccontractsscotland.gov.uk/
- https://www.publictendersscotland.publiccontractsscotland.gov.uk/web/login.html
- https://www.scotcourts.gov.uk/

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000800937. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-r6ebe6-0000800937.json.