---
title: "Fire Alarms & Associated Services - General and Reactive Maintenance, and Planned Works"
ocid: "ocds-r6ebe6-0000801776"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000801776"
markdown_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000801776.md"
json_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000801776.json"
source: "Public Contracts Scotland"
current_stage: "Award"
buyer: "UNIVERSITY OF EDINBURGH"
published: "2026-06-09"
---

# Fire Alarms & Associated Services - General and Reactive Maintenance, and Planned Works

Buyer: UNIVERSITY OF EDINBURGH  
Current stage: Award  
OCID: ocds-r6ebe6-0000801776

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## Summary

The University of Edinburgh has completed the procurement process for "Fire Alarms & Associated Services - General and Reactive Maintenance, and Planned Works", with contracts awarded as of 28th May 2026. This procurement targeted the education industry in Edinburgh, under the public services category, and was conducted via a restricted, two-stage tender procedure, highlighting the University's commitment to transparency and competitive selection. Contracts were divided into two lots: Lot 1 for Central & Accommodation Area awarded to OCS Technical Services Ltd, and Lot 2 for Science & Engineering, and Medical & Veterinary Areas awarded to FMS Fire and Security Ltd. Originally planned to commence on 2nd June 2026, these contracts are set for a three-year term, with possible extensions up to 1st June 2031, providing ample stability and planning horizon for the suppliers involved.

This tender offers significant growth opportunities for businesses, particularly those specialising in fire alarm systems management, maintenance, and associated services. The procurement process was highly selective, favouring companies with demonstrated capability in both reactive and planned maintenance. Given the £10 million estimated contract value over five years, businesses adept in handling large-scale operations, with focus on technical quality, are better positioned to compete successfully. This engagement allows suppliers to work closely with a prestigious institution such as the University of Edinburgh, which not only augments their portfolio but also enhances credibility and technical proficiency. This procurement is especially advantageous for large enterprises and SMEs committed to providing high-quality safety systems in complex environments.

## Notice

The University of Edinburgh has appointed two suppliers to provide general & reactive maintenance of fire alarms and associated services, and planned fire alarm works, which would ensure the University is meeting its obligations throughout the estate. This contract is split into 2 lots as follows, with one supplier appointed per lot. Lot 1 - Central & Accommodation Area Lot 2 - Science & Engineering, and Medical & Veterinary Areas The initial contract term is 3 years from 2nd June 2026 and running to 1st June 2029. The University has the option to extend for two additional periods of 1-year each, potentially taking the contract through to 1st June 2031 if all extensions are applied. The Contract has been awarded following an openly advertised Restricted Procedure (two-stage tender process).

### Lot Information

Central & Accommodation Area

The University of Edinburgh has appointed a single supplier to provide general & reactive maintenance of fire alarms and associated services, and planned fire alarm works for Lot 1: Central & Accommodation Area. The Contract has been awarded following an openly advertised Restricted Procedure (two-stage tender process).

Options: The University has two options to extend for periods of 1-year each, potentially taking the contract through to 1st June 2031 if all extensions are applied (3+1+1).

Renewal: Initial contract period of 3 years with the option to extend for up to a further 2 years in total (3+1+1).

Science & Engineering, and Meds & Vets Areas

The University of Edinburgh has appointed a single supplier to provide general & reactive maintenance of fire alarms and associated services, and planned fire alarm works for Lot 2: Science & Engineering, and Medical & Veterinary Areas. The Contract has been awarded following an openly advertised Restricted Procedure (two-stage tender process).

Options: The University has two options to extend for periods of 1-year each, potentially taking the contract through to 1st June 2031 if all extensions are applied (3+1+1).

Renewal: Initial contract period of 3 years with the option to extend for up to a further 2 years in total (3+1+1).

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Public Contracts Scotland |
| Latest notice | https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUN557626 |
| Notice type | OJEU - F3 - Contract Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Selective |
| Procurement method details | Restricted procedure |
| Tender suitability | Not specified |
| Awardee scale | Large, SME |
| All stages | Planning, Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 9 Jun 2026 |
| Submission deadline | 6 Nov 2025 |
| Future notice date | 21 Jul 2025 |
| Award date | 28 May 2026 |
| Contract period | Not specified |
| Recurrence | Tendering process for renewal of this contract is likely to be approx. 6 to 9 months prior to the expiry of the contract. |

## Values

| Field | Value |
| --- | --- |
| Tender value | £10,000,000 |
| Lots value | £10,000,000 |
| Awards value | Not specified |
| Contracts value | £10,000,000 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Not specified |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | UNIVERSITY OF EDINBURGH |
| Locality | EDINBURGH |
| Post town | Edinburgh |
| Postcode | EH1 1HT |
| Country | Scotland |
| ITL 1 | TLM Scotland |
| ITL 2 | TLM1 East Central Scotland |
| ITL 3 | TLM13 City of Edinburgh |
| Local authority | City of Edinburgh |
| Electoral ward | City Centre |
| Westminster constituency | Edinburgh East and Musselburgh |
| Delivery location | TLM75 City of Edinburgh |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 2 |
| Supplier names | FMS FIRE AND SECURITY; OCS TECHNICAL SERVICES |

## CPV Codes

### Divisions

- 31 - Electrical machinery, apparatus, equipment and consumables; lighting
- 45 - Construction work
- 50 - Repair and maintenance services

### Codes

- 31625200 - Fire-alarm systems
- 45312100 - Fire-alarm system installation work
- 50000000 - Repair and maintenance services

## Release History

- 9 Jun 2026 at 00:00 - Award - OJEU - F3 - Contract Award Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUN557626
- 6 Oct 2025 at 00:00 - Tender - OJEU - F2 - Contract Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=OCT540663
- 17 Jun 2025 at 00:00 - Planning - OJEU - F1 - Prior Information Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUN532678

## Documents

- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUN532678
  Fire Alarms & Associated Services - General and Reactive Maintenance and Planned Works up the value of 150k GBP (excl. VAT) - The University of Edinburgh is due to go out to tender within the next month or two to establish contracting arrangements for a contract covering both general & reactive maintenance of fire alarms and associated services, and planned fire alarm works up to and including the value of 150,000 GBP excluding VAT, which would ensure the University are meeting our obligations throughout the estate. This contract will likely be divided into 2 geographical lots described below. Lot 1 - Central & Accommodation Area Lot 2 - Science & Engineering, and Meds & Vets Areas It is intended that the contract will in place for an initial term of 3 years with two options to extend for periods of 1-year each (3+1+1). Interested parties should note their interest on this notice.
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=OCT540663
  Fire Alarms & Associated Services - General and Reactive Maintenance, and Planned Works - The University of Edinburgh will shortly be going out to tender via a Restricted Procedure to engage two suitably qualified, resourced and experienced organisations to provide general & reactive maintenance of fire alarms and associated services, and planned fire alarm works, which would ensure the University is meeting its obligations throughout the estate. This contract will likely be divided into 2 geographical lots described below. Lot 1 - Central & Accommodation Area Lot 2 - Science & Engineering, and Medical & Veterinary Areas Total Estimated Contract Value (Both Lots): 10,000,000 GBP excluding VAT over the full 5-year contract period (2,000,000 GBP per annum). Lot 1: 5,500,000 GBP excluding VAT over the full 5-year contract period (1,100,000 GBP per annum). Lot 2: 4,500,000 GBP excluding VAT over the full 5-year contract period (900,000 GBP per annum). Please note, these values are estimates only, and not guaranteed values. Fire Alarms and Associated Services include the Maintenance, Reactive Maintenance, upgrades and replacements to a maximum value of the following Associated Services: - a) Remote Monitoring Centre for Alarm Signalling. b) Automatic door closers - Motorised & Magnetic c) Fire Suppressant Systems and Room Integrity Inspections. d) Voice Evacuation System e) Fireman's phone f) Alerter Systems g) Gas detection Systems h) EVC Systems i) VESDA Systems j) Cause & Effect testing verification k) Fire Curtains l) Fire Shutters m) Stair pressurisation/ Smoke vent Systems As Fire Alarm systems play a major part of building Health & Safety. The University has a responsibility to ensure all Fire alarm reactive works have an initial response time of one hour by competent personnel. Reactive work is often required for completion within 24 hours. In certain circumstances the reactive works or a temporary installation may be required to be installed within the day of reactive report. It is anticipated that the contract will in place for an initial term of 3 years with two options to extend for periods of 1-year each (3+1+1).
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUN557626
  Fire Alarms & Associated Services - General and Reactive Maintenance, and Planned Works - The University of Edinburgh has appointed two suppliers to provide general & reactive maintenance of fire alarms and associated services, and planned fire alarm works, which would ensure the University is meeting its obligations throughout the estate. This contract is split into 2 lots as follows, with one supplier appointed per lot. Lot 1 - Central & Accommodation Area Lot 2 - Science & Engineering, and Medical & Veterinary Areas The initial contract term is 3 years from 2nd June 2026 and running to 1st June 2029. The University has the option to extend for two additional periods of 1-year each, potentially taking the contract through to 1st June 2031 if all extensions are applied. The Contract has been awarded following an openly advertised Restricted Procedure (two-stage tender process).

## Notice URLs

- http://
- http://www.ed.ac.uk
- https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000801776
- https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000801776. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-r6ebe6-0000801776.json.