---
title: "SPS-10988 Heating Pump Replacement at HMP & YOI Polmont"
ocid: "ocds-r6ebe6-0000802514"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000802514"
markdown_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000802514.md"
json_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000802514.json"
source: "Public Contracts Scotland"
current_stage: "Award"
buyer: "SCOTTISH PRISON SERVICE"
published: "2025-10-06"
---

# SPS-10988 Heating Pump Replacement at HMP & YOI Polmont

Buyer: SCOTTISH PRISON SERVICE  
Current stage: Award  
OCID: ocds-r6ebe6-0000802514

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## Summary

The Scottish Prison Service has successfully completed the procurement process for the replacement of heating pumps at HMP & YOI Polmont. The contract, valued at £77,726.31, was awarded on 6th October 2025 to James Ramsay (Glasgow) Ltd, an SME. This project involved the design, supply, and installation of high-efficiency, electronically controlled pumps connected to the site's building energy management system (BEMS). The procurement was conducted via an open procedure, classified under the works category, with key activities taking place at the Polmont location in the UKM76 region. The tender process, which included key dates such as the end of tender submissions on 5th August 2025 and bid evaluations commencing on the same day, emphasized electronic submission methods. The overall procurement process transitioned from planning in June 2025 to awarding the contract in October 2025.

This contract presents an opportunity for related businesses, particularly those in mechanical and electrical services, to demonstrate their capabilities in managing and executing large-scale energy-efficient projects. Companies skilled in integrating advanced, high-energy-rated systems into existing infrastructure, as well as offering sustainable solutions, would have found this tender within their expertise. SMEs with a focus on public safety infrastructure improvements and technological upgrades in government facilities, similar to James Ramsay (Glasgow) Ltd, are particularly well-suited for such opportunities, which can significantly bolster their portfolios and visibility within the public procurement sector.

## Notice

The SPS require a contractor to provide design, supply and installation of new duty and standby heating DHW system circulating pumps (electronically controlled, high efficiency frequency converter motor driven circulating pumps). Energy rating IE5 and connected to the site wide Trend BEMS. At HMP & YOI Polmont.

### Lot Information

Lot 1

The SPS has commenced this procurement process in good faith and with the intention of awarding a contract. Following publication of the Contract Notice, an Invitation to Tender (ITT) including the Single Procurement Document (SPD) will be published by SPS and will be made available to bidders. Tender responses will then be evaluated by the SPS in accordance with the ITT.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Public Contracts Scotland |
| Latest notice | https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=OCT540694 |
| Notice type | PCS Notice - Website Contract Award Notice |
| Procurement type | Standard |
| Procurement category | Works |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | Not specified |
| Awardee scale | SME |
| All stages | Planning, Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 6 Oct 2025 |
| Submission deadline | 5 Aug 2025 |
| Future notice date | 2 Jul 2025 |
| Award date | 6 Oct 2025 |
| Contract period | 29 Sep 2025 - 17 Oct 2025 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | £77,726 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Not specified |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | SCOTTISH PRISON SERVICE |
| Locality | EDINBURGH |
| Post town | Edinburgh |
| Postcode | EH12 9DJ |
| Country | Scotland |
| ITL 1 | TLM Scotland |
| ITL 2 | TLM1 East Central Scotland |
| ITL 3 | TLM13 City of Edinburgh |
| Local authority | City of Edinburgh |
| Electoral ward | Drum Brae/Gyle |
| Westminster constituency | Edinburgh West |
| Delivery location | TLM76 Falkirk |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | JAMES RAMSAY (GLASGOW |

## CPV Codes

### Divisions

- 45 - Construction work

### Codes

- 45232141 - Heating works

## Release History

- 6 Oct 2025 at 00:00 - Award - PCS Notice - Website Contract Award Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=OCT540694
- 27 Jun 2025 at 00:00 - Tender - PCS Notice - Website Contract Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUN533499
- 24 Jun 2025 at 00:00 - Planning - PCS Notice - Website Prior Information Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUN533183

## Documents

- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUN533183
  SPS-10988 Heating Pump Replacement at HMP & YOI Polmont - The SPS require a contractor to provide design, supply and installation of new duty and standby heating DHW system circulating pumps (electronically controlled, high efficiency frequency converter motor driven circulating pumps). Energy rating IE5 and connected to the site wide Trend BEMS. At HMP & YOI Polmont.
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUN533499
  SPS-10988 Heating Pump Replacement at HMP & YOI Polmont - The SPS require a contractor to provide design, supply and installation of new duty and standby heating DHW system circulating pumps (electronically controlled, high efficiency frequency converter motor driven circulating pumps). Energy rating IE5 and connected to the site wide Trend BEMS. At HMP & YOI Polmont.
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=OCT540694
  SPS-10988 Heating Pump Replacement at HMP & YOI Polmont - The SPS require a contractor to provide design, supply and installation of new duty and standby heating DHW system circulating pumps (electronically controlled, high efficiency frequency converter motor driven circulating pumps). Energy rating IE5 and connected to the site wide Trend BEMS. At HMP & YOI Polmont.

## Notice URLs

- http://
- http://www.publictendersscotland.publiccontractsscotland.gov.uk
- http://www.sps.gov.uk
- https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000802514

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000802514. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-r6ebe6-0000802514.json.