---
title: "Software Asset Management as a Service 25-26"
ocid: "ocds-r6ebe6-0000803165"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000803165"
markdown_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000803165.md"
json_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000803165.json"
source: "Public Contracts Scotland"
current_stage: "Award"
buyer: "RENFREWSHIRE COUNCIL"
published: "2025-07-01"
---

# Software Asset Management as a Service 25-26

Buyer: RENFREWSHIRE COUNCIL  
Current stage: Award  
OCID: ocds-r6ebe6-0000803165

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## Summary

The procurement process initiated by Renfrewshire Council for "Software Asset Management as a Service 25-26" falls under the services category and focuses on ensuring licence compliance, software optimisation, audit readiness, and cost reductions across the council's software estate. This contract addresses the complexities in managing the council's large array of software applications. The procurement was conducted via a limited method, specifically an award procedure without prior publication, in compliance with Regulation 6 (1)(b)(ii) due to technical reasons. The project, which is located in the region UKM83, has completed the award stage as of 1st July 2025. A key deadline in the process is the closure of the current tender set for 22nd July 2025.

This tender presents significant growth opportunities for businesses that specialise in software asset management and have the capability to handle complex software estates, particularly those familiar with public sector requirements. Ideal candidates would include businesses that provide bespoke solutions, ensuring software licence compliance and optimisation in dynamic IT environments. The role of Business Continuity Services Ltd, the awarded supplier, showcases the importance of having a comprehensive understanding of existing systems and ongoing migrations, such as the Windows upgrade and school refresh programme. Small and medium-sized enterprises (SMEs) with such expertise can gain competitive advantage and growth through engagements like this.

## Notice

The Council currently utilises more than 200 software applications across all corporate services, as well as additional applications used in schools, which ICT Services have a limited record of. Due to a number of legacy systems and in many instances, a number of contracts awarded to the same supplier across different services, the Council's software estate has become complicated and difficult to manage. Therefore, the Council requires the continuation of a Software Asset Management as a Service system which ensures licence compliance, software optimisation, audit readiness and cost reductions.

### Lot Information

Lot 1

A negotiated procedure was conducted in accordance with Regulation 6 (1)(b)(ii) The Procurement (Scotland) Regulations 2016 which states "Circumstances in which a contract can be awarded without competition6.(1)A contracting authority may award a public contract without seeking offers in relation to the proposed contract-- (b) where the works, supplies or services can be supplied only by a particular economic operator for any of the following reasons-- (i) competition is absent for technical reasons; but only, in the case of paragraphs (ii) and (iii), where no reasonable alternative or substitute exists and the absence of competition is not the result of an artificial narrowing down of the parameters of the procurement.

### Procurement Information

The Council requires the continuation of the current contract for a period of 12 months while it goes out to tender for a long term arrangement. The existing supplier is also currently working on the Windows 10 to 11 upgrade and school refresh programme within education. Their role is ensuring that non compliance risks do not manifest as a result of this ongoing migration work. Their intimate knowledge of the environment is supporting the detailed reconciliation of devices against software licenses ensuring that no double counting of non deployed devices / software occur therefore preventing unbudgeted costs. The Council seeks to finish this before a new, long-term contract is awarded following the current open tender which closes on 22nd July 2025.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Public Contracts Scotland |
| Latest notice | https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUL533699 |
| Notice type | PCS Notice - Website Contract Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Limited |
| Procurement method details | Award procedure without prior publication of a call for competition |
| Tender suitability | Not specified |
| Awardee scale | SME |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 1 Jul 2025 |
| Submission deadline | Not specified |
| Future notice date | Not specified |
| Award date | 23 Dec 2024 |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | £86,633 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Not specified |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | RENFREWSHIRE COUNCIL |
| Locality | PAISLEY |
| Post town | Paisley |
| Postcode | PA1 1JB |
| Country | Scotland |
| ITL 1 | TLM Scotland |
| ITL 2 | TLM3 West Central Scotland |
| ITL 3 | TLM33 Inverclyde, East Renfrewshire, and Renfrewshire |
| Local authority | Renfrewshire |
| Electoral ward | Paisley East and Central |
| Westminster constituency | Paisley and Renfrewshire South |
| Delivery location | TLM83 Inverclyde, East Renfrewshire, and Renfrewshire |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | BUSINESS CONTINUITY SERVICES |

## CPV Codes

### Divisions

- 72 - IT services: consulting, software development, Internet and support

### Codes

- 72000000 - IT services: consulting, software development, Internet and support

## Release History

- 1 Jul 2025 at 00:00 - Award - PCS Notice - Website Contract Award Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUL533699

## Documents

- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUL533699
  Software Asset Management as a Service 25-26 - The Council currently utilises more than 200 software applications across all corporate services, as well as additional applications used in schools, which ICT Services have a limited record of. Due to a number of legacy systems and in many instances, a number of contracts awarded to the same supplier across different services, the Council's software estate has become complicated and difficult to manage. Therefore, the Council requires the continuation of a Software Asset Management as a Service system which ensures licence compliance, software optimisation, audit readiness and cost reductions.

## Notice URLs

- http://
- http://www.renfrewshire.gov.uk
- https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000803165

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000803165. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-r6ebe6-0000803165.json.