---
title: "CFM0398 - Plotbox Digital Bereavement System"
ocid: "ocds-r6ebe6-0000804050"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000804050"
markdown_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000804050.md"
json_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000804050.json"
source: "Public Contracts Scotland"
current_stage: "Award"
buyer: "FIFE COUNCIL"
published: "2025-07-23"
---

# CFM0398 - Plotbox Digital Bereavement System

Buyer: FIFE COUNCIL  
Current stage: Award  
OCID: ocds-r6ebe6-0000804050

[View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000804050)  
[Download OCDS JSON](https://d3tenders.com/contract/ocds-r6ebe6-0000804050.json)

## Summary

Fife Council has awarded a contract for the purchase of the Plotbox Digital Bereavement System. This procurement falls under the industry category of General Public Services and involves a unique digital bereavement system designed to manage crematorium, cemetery, and burial operations. Located in Glenrothes, Fife Council serves as the buying organisation. This contract, signed on 10th July 2025, operates within the UKM72 region, covering area-specific needs such as the crematoria in Dunfermline and Kirkcaldy. The procurement stage is complete, having been initiated without prior publication due to the sole availability of the services provided by Plotbox. The award notice was published on 23rd July 2025, signifying the conclusion of the procurement process under a direct award procedure.

This tender presents a singular business growth opportunity primarily suited to suppliers offering niche digital solutions within bereavement management services. The awarded contract assures substantial business expansion for GSS NI t/a PlotBox, a small-to-medium enterprise harnessing a cloud-based cemetery and crematorium management system. Companies specialising in bespoke management solutions, particularly those addressing digitisation in public service sectors, could find inspiration and guidance from Plotbox’s unique proposition, which overcame market norms to secure this award. It highlights the potential for growth by innovating within specific sectors where alternative solutions are scarce.

## Notice

This procurement is for the purchase of the Plotbox system. This is a digital bereavement system that allows management of crematorium, cemetery and burials.

### Lot Information

Lot 1

This contract is for the provision of the Plotbox Pro bereavement digitisation system. Plotbox is a cloud-based cemetery, crematorium and bereavement management solution that helps crematoria and cemeteries operate to high standards. The area of Fife has 2 crematoria located in Dunfermline and Kirkcaldy. The crematoria in Dunfermline covers the west of Fife and the Kirkcaldy crematoria covers the east. There are currently 115 cemeteries that Fife Council are responsible for with 62 of these cemeteries actively hosting burials.

### Procurement Information

Proposed direct award due to the uniqueness of the system that is being purchased. Fife Council's Procurement have researched multiple frameworks for possible alternatives to ensure a transparent, open and fair procurement process if conducted. Plotbos offer unique services that no known alternative could provide according to the market research that was conducted. Things such as portals for Funeral Directors and Memorial Masons were not something that was commonly found on any other alternative/framework.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Public Contracts Scotland |
| Latest notice | https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUL535267 |
| Notice type | OJEU - F3 - Contract Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Limited |
| Procurement method details | Award procedure without prior publication of a call for competition |
| Tender suitability | Not specified |
| Awardee scale | SME |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 23 Jul 2025 |
| Submission deadline | Not specified |
| Future notice date | Not specified |
| Award date | 10 Jul 2025 |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | £250,000 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Not specified |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | FIFE COUNCIL |
| Locality | GLENROTHES |
| Post town | Kirkcaldy |
| Postcode | KY7 5LT |
| Country | Scotland |
| ITL 1 | TLM Scotland |
| ITL 2 | TLM0 Eastern Scotland |
| ITL 3 | TLM01 Clackmannanshire and Fife |
| Local authority | Fife |
| Electoral ward | Glenrothes Central and Thornton |
| Westminster constituency | Glenrothes and Mid Fife |
| Delivery location | TLM72 Clackmannanshire and Fife |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | GSS NI T/A PLOTBOX |

## CPV Codes

### Divisions

- 72 - IT services: consulting, software development, Internet and support

### Codes

- 72260000 - Software-related services

## Release History

- 23 Jul 2025 at 00:00 - Award - OJEU - F3 - Contract Award Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUL535267
- 10 Jul 2025 at 00:00 - Award - OJEU - F15 - Voluntary Ex Ante Transparency Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUL534411

## Documents

- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUL534411
  CFM0398 - Plotbox Digital Bereavement System - This procurement is for the purchase of the Plotbox system. This is a digital bereavement system that allows management of crematorium, cemetery and burials.
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUL535267
  CFM0398 - Plotbox Digital Bereavement System - This procurement is for the purchase of the Plotbox system. This is a digital bereavement system that allows management of crematorium, cemetery and burials.

## Notice URLs

- http://
- http://www.fife.gov.uk
- http://www.kingdomhousing.org.uk
- https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000804050

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000804050. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-r6ebe6-0000804050.json.