--- title: "Managing Agents Services 2026: Commercial, Rural & Forestry" ocid: "ocds-r6ebe6-0000804117" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000804117" markdown_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000804117.md" json_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000804117.json" source: "Public Contracts Scotland" current_stage: "Tender" buyer: "CROWN ESTATE SCOTLAND" published: "2025-08-06" --- # Managing Agents Services 2026: Commercial, Rural & Forestry Buyer: CROWN ESTATE SCOTLAND Current stage: Tender OCID: ocds-r6ebe6-0000804117 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000804117) [Download OCDS JSON](https://d3tenders.com/contract/ocds-r6ebe6-0000804117.json) ## Summary Crown Estate Scotland has initiated an open tender process to appoint managing agents for its extensive property portfolio across Scotland. The procurement is titled "Managing Agents Services 2026: Commercial, Rural & Forestry" and includes six specific lots comprising commercial properties and rural and forestry areas. This opportunity falls under the property management and related services industry category, located in the UK region of Scotland. The full suite asset management services aim to maximise property returns while minimising associated risks, with responsibilities including tenant communication, facilities management, and compliance oversight. Participants must submit electronic bids by 12 September 2025, with the contract award period commencing right after on the same day. This tender presents a significant opportunity for firms specialising in property management services, offering a contract valued at £15,173,412. Businesses with expertise in commercial, rural, and forestry property management and a strong understanding of community engagement and sustainability practices will find this competition particularly fruitful. The requirements include liaising with stakeholders and ensuring harmonious tenant relations while adhering to Crown Estate Scotland's strategic goals. Engaging in this tender could facilitate substantial growth and credibility for businesses adept in managing diverse real estate portfolios and those willing to adapt to the long-term customer partnership ethos espoused by the Crown Estate. ## Notice Crown Estate Scotland is seeking to appoint Managing Agents to manage its Rural and Commercial property portfolio in Scotland. The Crown Estate Scotland portfolio has been sub-divided into 6 (six) Lots for the purposes of this tender exercise as follows: Lot 1 - Commercial Property, Lot 2 - Rural North, Lot 3 - Rural South, Lot 4 - Rural North and Rural South Lot 5 - Forestry North Lot 6 - Forestry South. ### Lot Information Forestry - South The management of in-hand commercial forestry across the estates is undertaken directly by the Purchaser's staff. Additional call-off support for these activities is required through this Lot. It is not a full Management requirement. Across all estates, there is a requirement for regular liaison with tenants, community and other stakeholders, maintaining and raising the profile of The Purchaser, managing good relations with tenants and other stakeholders and contributing positively to the overall management of the Estate. The role of Service Provider will also involve regular liaison with the Purchaser's staff and any other Rural Service Providers. Please see ITT for full details.. Please see ITT document and Services Contract for further details Renewal: 2 x 24 months extension options Commercial Property This lot comprises the following commercial properties: 39-41 George Street, Edinburgh - the asset comprises a ground and basement retail unit and four floors of office suites within a B-listed building, including basement car parking and cycle storage, lifts and on-street entrance lobby with concierge facility. Property management of one retail lease, plus 5 office suites leases (1 vacant), one sub-station lease. Facilities management and management of service charges. 2 Cartsburn Street, Greenock - a new build development (2024) consisting of a Food & Beverage Drive Thru, 7 twin EV charging stations and small sub-station. Property management of three tenants and three FRI leases and associated grounds maintenance and any service charges. 23-27 Dunedin Street, Edinburgh - three industrial units used as an indoor climbing wall and gym/fitness facilities. Property management of two tenants and three FRI leases and any service charges. Stoneyetts Drive, Woodilee, Lenzie - a new purpose-built nursery opened in 2025. Property management of one FRI lease. This portfolio will encompass any additional acquisitions made during the contract period and may be adjusted to reflect any asset disposals. The service to be provided includes the full suite asset management of a diverse commercial property portfolio to maximise returns whilst minimising risk and liability. This would involve but not limited to letting advisory, oversight of buildings, communications with tenants and other stakeholders, day-to-day management of the FM providers, and appointing contractors for maintenance to ensure compliance with health & safety laws. Please refer to Schedule 1 of the Services Contract for further information. Please see ITT document and Services Contract for further details Renewal: 2 x 24 months extension options Rural North and Rural South ( including Montrose) The Purchaser is seeking to appoint Service Providers to manage its Rural property portfolio in Scotland which has a property asset value of c. 100m GBP with an approximate rent roll of c.2.7m GBP(March 2024). The current Scottish Rural portfolio extends to approximately 35,324 ha (87,287 acres) and consists of c. 642 agreements across four estates, Fochabers and Glenlivet in Moray, Whitehill in Midlothian and Applegirth in Dumfries and Galloway. Lot 2 and therefore 4 includes an area of more recently acquired development land at Montrose (50 ha,123 acres). Lot 4 will be awarded instead of Lots 2 and 3 should it offer the Best Value solution. There will be no restrictions on the number of lots a tenderer will be able to bid for, however if bidding for Lot 4, you must also submit bids for Lots 2 and 3 (separate Pricing Schedules).. Please see ITT document and Services Contract for further details Renewal: 2 x 24 months extension options Rural North including Montrsoe The Purchaser is seeking to appoint Service Providers to manage its Rural property portfolio in Scotland. The current Scottish Rural portfolio consists of four estates, Fochabers and Glenlivet in Moray, Whitehill in Midlothian and Applegirth in Dumfries and Galloway. Lots 2 comprises of Fochabers and Glenlivet Estates, and may also include an area of more recently acquired development land at Montrose (50 ha,123 acres). Please refer to Schedule 1 of the Services Contract for further information.. Please see ITT document and Services Contract for further details Renewal: 2 x 24 months extension options Rural South The Purchaser is seeking to appoint Service Providers to manage its Rural property portfolio in Scotland. The current Scottish Rural portfolio extends to four estates, Fochabers and Glenlivet in Moray, Whitehill in Midlothian and Applegirth in Dumfries and Galloway. Lot 3 consists of Whitehill and Applegirth Estates.. Please see ITT document and Services Contract for further details Renewal: 2 x 24 months extension options Forestry - North The management of in-hand commercial forestry across the estates is undertaken directly by the Purchaser's staff. Additional call-off support for these activities is required through this Lot. It is not a full Management requirement. Across all estates, there is a requirement for regular liaison with tenants, community and other stakeholders, maintaining and raising the profile of The Purchaser, managing good relations with tenants and other stakeholders and contributing positively to the overall management of the Estate. The role of Service Provider will also involve regular liaison with the Purchaser's staff and any other Rural Service Providers. Please see ITT for full details.. Please see ITT document and Services Contract for further details Renewal: 2 x 24 months extension options ## Key Details | Field | Value | | --- | --- | | Publication source | Public Contracts Scotland | | Latest notice | https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=AUG536463 | | Notice type | OJEU - F2 - Contract Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Open | | Procurement method details | Open procedure | | Tender suitability | Not specified | | Awardee scale | Not specified | | All stages | Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 6 Aug 2025 | | Submission deadline | 12 Sep 2025 | | Future notice date | Not specified | | Award date | Not specified | | Contract period | Not specified | | Recurrence | Minimum of 5 years, to a maximum of 9 years | ## Values | Field | Value | | --- | --- | | Tender value | £15,173,412 | | Lots value | £29,352,824 | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Active | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | CROWN ESTATE SCOTLAND | | Locality | EDINBURGH | | Post town | Edinburgh | | Postcode | EH3 9GL | | Country | Scotland | | ITL 1 | TLM Scotland | | ITL 2 | TLM1 East Central Scotland | | ITL 3 | TLM13 City of Edinburgh | | Local authority | City of Edinburgh | | Electoral ward | City Centre | | Westminster constituency | Edinburgh East and Musselburgh | | Delivery location | TLM Scotland | ## CPV Codes ### Divisions - 70 - Real estate services ### Codes - 70330000 - Property management services of real estate on a fee or contract basis - 70331000 - Residential property services - 70332000 - Non-residential property services - 70332200 - Commercial property management services ## Release History - 6 Aug 2025 at 00:00 - Tender - OJEU - F2 - Contract Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=AUG536463 ## Documents - https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG536463&idx=29 4th September 2025 - Answers to Late Questions - https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG536463&idx=28 3rd September 2025 - Service Charge Budget George Street - https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG536463&idx=27 3rd September 2025 - Tenancy Schedule for Commercial Assets - https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG536463&idx=26 27th August 2025 - Marked up version of the Terms and Conditions, setting out the changes made due to tenderer feedback - https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG536463&idx=23 27th August 2025 - Schedule 7 to the ITT - Terms and Conditions - For Information only - https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG536463&idx=25 27th August 2025 - Schedule 7 to the ITT - Terms and Conditions updated 27.8.25 - https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG536463&idx=19 12th August 2025 - Schedule 3 Pricing Schedule -To be completed by Tenderers - https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG536463&idx=24 12th August 2025 - Schedule 3 Pricing Schedule -To be completed by Tenderers - https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG536463&idx=9 6th August 2025 - Forestry South - Plans - https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG536463&idx=10 6th August 2025 - Forestry North - Plans - https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG536463&idx=11 6th August 2025 - CES Health and Safety Policies - https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG536463&idx=12 6th August 2025 - CES Cyber Policy - https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG536463&idx=13 6th August 2025 - CES Climate Change Action Plan - https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG536463&idx=14 6th August 2025 - CES Green Travel Plan - https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG536463&idx=15 6th August 2025 - CES Draft Corporate Plan - https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG536463&idx=16 6th August 2025 - CES Procurement Policy - https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG536463&idx=17 6th August 2025 - ITT Document - Instructions to Tenderers - https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG536463&idx=18 6th August 2025 - Schedule 2 to the ITT - Specification and Service Levels - For Information only - https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG536463&idx=20 6th August 2025 - Schedule 4 to the ITT - Comments on the Terms and Conditions - to be completed by Tenderers - https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG536463&idx=21 6th August 2025 - Schedule 5 to the ITT - Form of Tender etc - To be completed by Tenderers - https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG536463&idx=22 6th August 2025 - Schedule 6 to the ITT - FOISA Confidentiality Schedule - To be completed by Tenderers - https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG536463&idx=1 6th August 2025 - Rural North - Fochabers and Glenlivet Plans - https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG536463&idx=2 6th August 2025 - Rural South - Applegirth and Whitehill Plans - https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG536463&idx=3 6th August 2025 - Rural North - Fochabers Agreements and Area - https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG536463&idx=4 6th August 2025 - Rural north - Glenlivet Agreements and Areas - https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG536463&idx=5 6th August 2025 - Rural South - Applegirth Agreements and Area - https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG536463&idx=6 6th August 2025 - Rural South - Whitehill Agreements and Area - https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG536463&idx=7 6th August 2025 - Rural North - Montrose Title Area - https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG536463&idx=8 6th August 2025 - Rural North - Montrose Plan - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=AUG536463 Managing Agents Services 2026: Commercial, Rural & Forestry - Crown Estate Scotland is seeking to appoint Managing Agents to manage its Rural and Commercial property portfolio in Scotland. The Crown Estate Scotland portfolio has been sub-divided into 6 (six) Lots for the purposes of this tender exercise as follows: Lot 1 - Commercial Property, Lot 2 - Rural North, Lot 3 - Rural South, Lot 4 - Rural North and Rural South Lot 5 - Forestry North Lot 6 - Forestry South. ## Notice URLs - http:// - http://crownestatescotland.com/ - http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=804117 - http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363 - http://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx - https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000804117 - https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/ - https://www.publiccontractsscotland.gov.uk/ - https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=804117 ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000804117. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-r6ebe6-0000804117.json.