---
title: "HR and Payroll System mid-contract upgrade and move to SaaS version."
ocid: "ocds-r6ebe6-0000804227"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000804227"
markdown_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000804227.md"
json_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000804227.json"
source: "Public Contracts Scotland"
current_stage: "Award"
buyer: "EDINBURGH NAPIER UNIVERSITY"
published: "2025-07-18"
---

# HR and Payroll System mid-contract upgrade and move to SaaS version.

Buyer: EDINBURGH NAPIER UNIVERSITY  
Current stage: Award  
OCID: ocds-r6ebe6-0000804227

[View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000804227)  
[Download OCDS JSON](https://d3tenders.com/contract/ocds-r6ebe6-0000804227.json)

## Summary

Edinburgh Napier University has concluded the procurement process for the upgrade and transition of its HR and Payroll system from an on-premise solution to a Software as a Service (SaaS) version. This contract, identified as "300HR-ENU-2425-049-PRF1223," was signed on the 27th of June 2025. The university, located at Sighthill Campus, Edinburgh, facilitated the procurement under an open procedure method, classified under the education industry. The procurement stage is complete, encompassing goods related to digital workplace solutions. The awarded suppliers are Softcat Plc and MHR International UK Limited, both large-scale organisations. This procurement is part of the university's strategy to move critical systems to SaaS, adhering to its strategic initiative to modernise its IT infrastructure.

This tender opens up business growth opportunities particularly for large businesses capable of supplying or managing complex IT and SaaS solutions within educational institutions. Companies experienced in Value Add Reseller agreements and capable of fulfilling contract delivery through software development partners stand a good chance of succeeding in similar future tenders. Although only one bid was submitted digitally, the opportunity's specifics indicate a competitive environment for businesses in the IT and education technology sectors aiming to leverage university and public sector contracts to expand their portfolio and deepen their industry footprint.

## Notice

Mid-contract upgrade and move from on-premise to SaaS HR and Payroll software system.

### Lot Information

Lot 1

In line with the University's Information Services strategy to move critical corporate systems to SaaS, we are using part of the existing contractual and financial commitment with our Human Resources and Payroll software provider in exchange for a move and upgrade to their SaaS product, which was first considered in mid-2024 and which, after some interim product development, is now mature enough for our purposes. Our ambition to move to the SaaS product within the life of the current agreement, was clearly intimated at the time of contracting for the current system. The purchase is being made via a Value Add Reseller with whom both the University, and the software developer have an existing business relationship.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Public Contracts Scotland |
| Latest notice | https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUL535033 |
| Notice type | PCS Notice - Website Contract Award Notice |
| Procurement type | Standard |
| Procurement category | Goods |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | Not specified |
| Awardee scale | Large |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 18 Jul 2025 |
| Submission deadline | Not specified |
| Future notice date | Not specified |
| Award date | 27 Jun 2025 |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | £994,482 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Not specified |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | EDINBURGH NAPIER UNIVERSITY |
| Locality | EDINBURGH |
| Post town | Edinburgh |
| Postcode | EH11 4BN |
| Country | Scotland |
| ITL 1 | TLM Scotland |
| ITL 2 | TLM1 East Central Scotland |
| ITL 3 | TLM13 City of Edinburgh |
| Local authority | City of Edinburgh |
| Electoral ward | Sighthill/Gorgie |
| Westminster constituency | Edinburgh South West |
| Delivery location | TLM75 City of Edinburgh |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 2 |
| Supplier names | MHR INTERNATIONAL; SOFTCAT |

## CPV Codes

### Divisions

- 48 - Software package and information systems
- 72 - IT services: consulting, software development, Internet and support

### Codes

- 48450000 - Time accounting or human resources software package
- 72212450 - Time accounting or human resources software development services

## Release History

- 18 Jul 2025 at 00:00 - Award - PCS Notice - Website Contract Award Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUL535033

## Documents

- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUL535033
  HR and Payroll System mid-contract upgrade and move to SaaS version. - Mid-contract upgrade and move from on-premise to SaaS HR and Payroll software system.

## Notice URLs

- http://
- http://www.napier.ac.uk
- https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000804227
- https://mhrglobal.com/uk/en

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000804227. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-r6ebe6-0000804227.json.